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City Council Minutes 2012 03-27-12 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF YORKVILLE,KENDALL COUNTY ILLINOIS HELD IN THE CITY COUNCIL CHAMBERS, 800 GAME FARM ROAD ON TUESDAY,MARCH 27,2012 Mayor Golinski called the meeting to order at 7:00 p.m. and led the Council in the Pledge of Allegiance. ROLL CALL City Clerk Warren called the roll. Ward I Gilson Present Colosimo Present Ward II Milschewski Present Kot Present Ward III Munns Present Funkhouser Present Ward IV Spears Present Teeling Present Also present: City Clerk Warren, City Treasurer Powell, City Attorney Orr, City Administrator Olson, Deputy Chief of Police Schwartzkopf, Public Works Director Dhuse, Finance Director Fredrickson, EEI Engineer Sanderson, Community Development Director Barksdale-Noble, Director of Park and Recreation Schraw QUORUM A quorum was established. AMENDMENTS TO THE AGENDA None. PRESENTATIONS Certificate of Recognition for Eagle Scout—Tyler Farnsworth Mayor Golinski presented a certificate of recognition to Tyler Farnsworth in recognition of his achievement to the rank of Eagle Scout. Tyler Farnsworth spoke about his Eagle Scout project. PUBLIC HEARINGS None. CITIZEN COMMENTS Mark Johnson,Georgeanna Street, came to discuss the City's budget. (See attached.) Dan Lane,Heartland, discussed the tentative agreement to purchase the Rec Center. He was happy that the Council understood the importance of the Rec Center and the programs it offers. When it is time for voting on the acceptance of this purchase, he hopes the Council will keep in mind what the Rec Center provides for the City of Yorkville. The Rec Center enriches the lives of Yorkville's citizens and increases Yorkville's property values. He understands that some of the Council members do not think this is a wise purchase. He asks that these members look at what is best for the future of Yorkville. Jesus Alaniz, Colonial Parkway, discussed last Tuesday's vote. As a poll watcher, he had the opportunity to listen to voters express their sentiment about the local government. He has little confidence in the Illinois state government. In response to Governor Quinn's statement about the need for more roofs in the state,he countered with the fact that the state has over 13,000 homes in foreclosure. He addressed the negative impact increased gas and other energy costs have had on the country. He expressed concern over the City's indebtedness, and he warned against spending for projects if it means increasing the citizen's tax burden. Lisa Peterson,Adrian Street, addressed the issue of the City's possible consideration of purchasing the Rec Center building. She believes the City managed just fine before they had the Rec Center building. She feels most citizens are in agreement that purchasing the Rec Center is a poor decision. She finds it hard to believe that the City cannot find another space to rent for the considered monthly mortgage payment of$18,333. Since citizens pay taxes for the schools, she feels the school buildings should be available to the residents for a nominal fee. At the Rec Center, citizens still pay membership dues. There are other options available for citizens who want to pay for exercise. Taxpayers don't need to subsidize this project.The Rec Center has a membership base of 1,400 residents which is 8%of Yorkville's population. The City should not be competing with private industry to fund this type of business. Personal desires and wants must be separated by what is best for the community as a whole. She believes the purchase of the Rec Center building should be put on the ballot as a referendum in November. Then The Minutes of the Regular Meeting of the City Council—March 27,2012—Page 2 of 7 residents can decide if they want to spend 4.359 million dollars of taxpayer's money over the next 20 years. The City, first and foremost, needs to meet essential services before non-essential items can be added to the City's budget. She wanted to clarify that she is not against having a facility for the town to use for recreational activities. Her main issue is that the City can't afford it. Mark Johnson, Georgeanna Street, would like to challenge everyone to go to Jc Pond and take a look to the south to see what is happening with the state tax dollars on Blackberry Creek. The wetlands that the state is supposed to be protecting have been destroyed. All of the trees have been cut down. It is going to take years for that area to get back to normal. He would like to know, since the City turned down the agreement with the state, if that means the City no longer has to spend money to maintain it. He asked is it all in with the YBSD?If that is the case, does the YBSD have its own money or is the money coming from City funds?He is concerned that, in the future, the City will be stuck with the bill. CONSENT AGENDA 1. Bills for Payment-$491,230.14(CC 2012-26) 2. Resolution 2012-008 MFT General Maintenance Appropriation Resolution for FY 2013 (PW 2012-23) 3. Request to Purchase Two Vehicles(PS 2012-05) Mayor Golinski entertained a motion to approve the consent agenda as presented. So moved by Alderman Munns; seconded by Alderman Kot. Motion approved by a roll call vote. Ayes-8 Nays-0 Colosimo-aye, Milschewski-aye, Spears-aye,Munns-aye, Funkhouser-aye, Gilson-aye, Teeling-aye, Kot-aye MINUTES FOR APPROVAL 1. Minutes of the City Council—February 28, 2012(CC 2012-27) Mayor Golinski entertained a motion to approve the minutes of the regular City Council meeting for February 28, 2012 as presented. So moved by Alderman Colosimo; seconded by Alderman Funkhouser. Alderman Kot,page 1, 2nd paragraph from the bottom, 1st line should state golf outing. Alderman Milschewski page 1, clarify John McCue was not talking during Lynn Dubajic's conversation, and year should be years. On page 4,under Ann Moehring, keep capitalization consistent on Autumn Creek and Push for the Path, clarify it was Ann's daughter. Under Jill Feishman, change I to reflect Jill Feishman. Alderman Milschewski asked that I review the last sentence of the Jill Feishman's paragraph. On page 5, second residents should be Push for the Path, and built should be build. Same paragraph, 3 lines from the bottom, change wording.The next paragraph with Lynn Dubajic should be the word write. On the same page she asked to keep the Wards consistent in how they are written. On page 6, 2nd paragraph under Alderman Spears, it should be YEDC. On page 8 of 12,under Recreation Facility, 10 lines down, it should be final. She asked City Clerk Warren to clarify the section under Recreation Facility.Page 11, motion should say base bid. Under Community and Liaison,KenCom,4t"line down, least should be leased. Under Kids Fighting Cancer shavies should be spelled shavees and the year is incorrect. Alderman Gilson page 9, stated stock should be star. Under Kendall Marketplace starting with the sentence the City later met with staff and EEI Engineer Sanderson, he would like the tape reviewed. On page 9, 2nd paragraph,under Kendall Marketplace,put a comma after site and take out and. Add pays. On page 9,2nd paragraph,under Kendall Marketplace, should state they are responsible for. On page 9, 2nd paragraph,under Kendall Marketplace,the sentence that begins with why would the City, should end in a question mark and Alderman Gilson wants it clear that he stated this. Alderman Gilson would like the tape reviewed on page 9, starting with the sentence this would have been something that on site the City would have given the developer. On page 10, take out are, and change there to their and change there to it. Alderman Funkhouser page 6 should state there is support from the community. On page 11, Aurora Area Convention, should state good potential but we have not seen it instead of good potential that we haven't seen. Same place should state investment not investors. Mayor Golinski asked the Council if they would like the minutes to come back. Alderman Gilson requested that they come back to City Council. Mayor Golinski entertained a motion to table the minutes to the next City Council meeting. So moved by Alderman Milschewski; seconded by Alderman Gilson. Motion approved by a roll call vote. Ayes-7 Nays-0 Milschewski-aye, Spears-aye, Munns-aye, Funkhouser-aye, Gilson-aye, Teeling-aye, Kot-aye The Minutes of the Regular Meeting of the City Council—March 27,2012—Page 3 of 7 *Alderman Colosimo was not present for the vote. REPORTS MAYOR'S REPORT Ordinance Establishing Ward Redistricting and Realignment Based Upon Current Census (ADM 2011-41) Mayor Golinski entertained a motion to approve an ordinance establishing ward redistricting and realignment based upon current census and authorize the Mayor and City Clerk to execute. So moved by Alderman Kot; seconded by Alderman Funkhouser. Alderman Kot asked when this would take effect. City Administrator Olson stated the ordinance takes effect when it is passed and signed,but the actual ward maps will be implemented the next election. Alderman Spears brought up the discussion with City Administrator Olson about Teri Lane. City Administrator Olson stated Teri Lane can be switched to another district through a policy decision if the City Council chooses to do so. The entrance of Teri Lane is off Ward IT It is adjacent to Ward IV. It wouldn't hurt the individual calculations if it were moved. Alderman Spears asked if the Council could readdress this at a later time. If changes need to be made, City Administrator Olson stated this is the time to make the changes. Alderman Spears proposed that the City change Teri Lane to Ward IV. Alderman Gilson seconded the motion. Mayor Golinski asked for comments on the amendment. Alderman Funkhouser is not sure this would fit in as being one of the criteria that the committees have examined. This seems to be splitting a small piece out of one ward into another ward. Alderman Spears stated Teri Lane was originally in Ward IV. Alderman Milschewski wanted to know what is driving the change. Alderman Spears stated the residents are driving the change. Alderman Teeling has not received any e-mails, and she would like to have known that Alderman Spears received e-mails. Alderman Colosimo showed the map of the districts. Mayor Golinski said there is no rush on the ward redistricting. Alderman Gilson stated if it is contiguous to Ward IV, and the residents have expressed that they want to be served by the same alderman, he does not have a problem with.that. Alderman Teeling would like to hear from the residents,too. She did not know that any of the residents had problems with the redistricting. Alderman Milschewski has not received any feedback from residents. Since it is coming into her ward, she would like to view the e-mails. Mayor Golinski asked if the Council wanted to table the ordinance or vote on the amendment. Alderman Milschewski made a motion to table the ordinance to the next City Council meeting; seconded by Alderman Colosimo. Motion approved by a roll call vote. Ayes-8 Nays-0 Munns-aye Spears-aye, Colosimo-aye, Funkhouser-aye, Milschewski-aye,Teeling-aye,Gilson-aye,Kot-aye FY13 Employee Benefits Renewal (ADM 2012-18) Mayor Golinski entertained a motion to authorize staff to cancel the contract with MetLife and approve a contract with Lincoln Financial Group for life insurance,to renew a contract with Eye Med for vision insurance, to renew a contract with Blue Cross Blue Shield for dental and medical insurance, and to set non union employee contribution rates for health insurance at the following: HMO employee, employee+ spouse, employee+children coverage at 8.5%; HMO family coverage at 7.5%; PPO employee, employee+ spouse, employee+children coverage at 9.5%; and PPO family coverage at 9.0%; coverage of police department unions and public works union will remain at rates specified in their contracts. So moved by Alderman Milschewski; seconded by Alderman Kot. Alderman Kot asked if this passes,will any of Yorkville's employees be paying more for their health insurance. City Administrator Olson answered, yes. Alderman Kot stated the employees that are not under contract are going to mirror the Public Works contract. Are those going up? City Administrator Olson answered, yes, it would be the same for both Public Works union employees and non-union employees. Motion approved by a roll call vote. Ayes-8 Nays-0 Spears-aye, Colosimo-aye, Funkhouser-aye, Milschewski-aye, Teeling-aye, Gilson-aye, Kot-aye, Munns-aye Ordinance Approving the 2012-2013 Fiscal Budget for the United City of Yorkville (CC 2012-10) Mayor Golinski entertained a motion to approve an ordinance approving the 2012-2013 fiscal budget for the United City of Yorkville and authorize the Mayor and City Clerk to execute. So moved by Alderman Munns; seconded by Alderman Milschewski. The Minutes of the Regular Meeting of the City Council—March 27,2012—Page 4 of 7 Mayor Golinski wanted to give Finance Director Fredrickson a public acknowledgment and thank him and his team for all the hard work they did on the budget. Mayor Golinski thanked all the department heads,the staff,and City Administrator Olson for all the work they have done on this year's budget. This is the first year the City has done a five-year budget. This will give the Council multiple years to address any problems it sees on the horizon. Mayor Golinski thanked the City Council for all they have accomplished in the last 10 months, and he wanted to point out the Council's accomplishments. The City's tax rate has been lowered by 30%, and property taxes are expected to go down each year through 2015. The City has erased its negative fund balance, and the City will finish 2012 with a higher surplus. The proposed fiscal year 13 budget also anticipates a surplus, so the City is building its fund balance. The county is going to help with the River Road Bridge funding. The City should be close to the 15% fund balance in fiscal year 13 for the first time since 2008. The City was able to hire three new officers in fiscal year 12. The City is adding a sergeant in fiscal year 13 and one officer per year through 2017. The City is quadrupling its road maintenance budget from 50,000 to 200,000 in fiscal year 13. The Rec Center budget will be a huge improvement for fiscal year 11 to 12. Only a small deficit is expected. The City and its budget are moving in the right direction.Mayor Golinski wanted to remind everyone that the City's financial problems were not created overnight, and they are not going to be fixed overnight. Alderman Kot requested the staff put together numbers of surrounding communities in regards to what they pay their employees and for the raises the employees receive. He hopes the Council will take a good look at this, and he hopes the Council will review this again in six months. The City of Yorkville's employees have gone four years without a pay raise, and now some may see a slight increase in pay with their healthcare cost. Alderman Gilson discussed the Countryside TIF debt, and the fact that in fiscal year 18 the City is looking to be upside down.He discussed refinancing the Countryside TIF. He discussed the Rob Roy sewer bans, and he is against adding$8.25 to the citizen sewer bills. He discussed the building permits, and he wanted to know if the City budgeted on 65 building permits or on the original 30 building permits. City Administrator Olson stated the City budgeted for 35 whole permits. The 30 permits that are in the build program do not need to be budgeted. Alderman Gilson read part of the budget addressing streetscapes, and he wanted to know how the City would budget for streetscapes. He wanted to know where the money is coming from if the TIF funds do not cover streetscapes. City Administrator Olson stated the comment was related to last year's memo, and stated that the City is not proposing in fiscal year 13 to either bond or pay for the Route 47 expansion costs upfront. It will be stretched over 10 years. Alderman Gilson wanted to know the update on the Beecher Center,HVAC, and City Administrator Olson stated there is no update. Alderman Gilson discussed Fox Hill water and sewer recapture. He wanted to know when the City is due to completely pay off the Fox Hill recapture. The answer was 2023. He wanted to know how much interest the City would accumulate waiting to 2023 to pay that off. City Administrator Olson stated the total obligation was $3,000,000 or$4,000,000. Alderman Gilson discussed the West Ridge water main replacement, and he wanted to know if that has been accounted for in the budget. City Administrator Olson answered no. Alderman Gilson recommended adding budget provisions for the Sunflower Estates Subdivision storm sewer flooding issue. Public Works Director Dhuse estimated the cost at $125,000. Alderman Spears questioned if this was the time that the Council should go through the budget line by line for consensus. Mayor Golinski stated budgetary concerns should have been sent to staff in writing for explanation for budgetary items. Alderman Milschewski asked for confirmation that the items Alderman Gilson discussed were not included in the budget. City Administrator Olson confirms that to be the case. Alderman Colosimo is aware of the importance of the items listed under future obligations. The Council has to decide what should be included in this budget knowing that it is impractical to think the Council can include everything. Certain items will have to remain as policy decisions. Alderman Gilson asked City Administrator Olson to provide the estimated budgetary surplus. City Administrator Olson stated with the items as originally budgeted the surplus would be $748,000. Adopting the changes discussed increases the surplus to $900,000. Alderman Gilson prefers to address the much needed repairs than build a larger surplus. Alderman Colosimo said a priority needs to be established for City projects as to what should be done first. Alderman Kot said the auditors want to see a budgetary surplus. Finance Director Frederickson said the auditors view budgetary policy as a management issue. City Administrator Olson said that past auditors recommended a 50% fund balance. The City's current policy is a 15 to 25%fund balance. Mayor Golinski stated it should be the Council's priority to reach a 15% fund balance, which is our current policy. After that is met,the Council can address other issues. Alderman Kot stated once the City has achieved its fund balance requirement, additional budgetary items can be addressed. Alderman Kot and Alderman Gilson discussed possible changes to health insurance benefits for Council members. Alderman Teeling stated both the insurance benefits and establishing eligibility parameters for free senior garbage pickup were intended to be discussed in the Administration Committee meeting, but it never was. She feels the surplus is established to address the items the Council determines to be the highest priority. Alderman Milschewski asked City Administrator Olson to confirm the amount budgeted for healthcare benefits. Alderman Munns addressed the healthcare benefits. Alderman Spears addressed the healthcare benefits and gave the history The Minutes of the Regular Meeting of the City Council—March 27,2012—Page 5 of 7 as recorded from past City Council meetings and the history of the elected officials past voting record. She has been surveying healthcare benefit packages currently offered by neighboring communities. Mayor Golinski recommends discussion of healthcare benefits should be addressed at another time. Alderman Gilson prefers to address them now. He discussed healthcare benefits and the importance of these benefits as part of the total compensation package. Mayor Golinski recommends a line item of$150,000 added to the budget for employee raises. He asked for a consensus among the alderman. In favor of employee raises Alderman Milschewski, Alderman Funkhouser,Alderman Colosimo, Alderman Munns,Alderman Kot, and Alderman Teeling. Alderman Spears and Alderman Gilson had reservations, and they prefer to wait to see how other budgetary items are addressed before making their decision. Alderman Colosimo wanted to point out that this is not only an issue of needing to compensate staff, but this is also a cost benefit analysis for the long term of the municipality. It is going to save the City money. Mayor Golinski stated it sounds like a consensus, and the budget can always be modified. Alderman Gilson discussed the Kennedy Road trail. If there is a shortfall on that $357,000, where is it covered in this budget?City Administrator Olson stated when they produced the document, it hadn't been budgeted. It is to be determined. Alderman Gilson,Mayor Golinski,Alderman Colosimo, and City Administrator Olson had discussion on the Beecher Center Park and its removal in 2013 or 2014. Alderman Gilson covered the following budget issues with City Administrator Olson. He wants the City Council to consider all of these priority issues and to think about the surplus the City is going to have. The following issues were discussed: pari-mutuel tax for the off track betting facility, special engineering services, Route 47 expansion contingencies, Sunflower SSA, Illinois job proceeds, development fee under Public Works capital fund,Parks and Rec capital funds, water infrastructure fee,water connection fees, equipment, Rob Roy sewer payments, Windett Ridge sewer recapture, grants, and property taxes for the library. Alderman Gilson discussed the cash flow surplus deficit. He believes the Council should take its contingencies and spend it on necessity items. He discussed mosquito control. He discussed the tree replacement program. He suggested that money should be spent to make more trees available. He discussed maintenance cost in the budget. Alderman Gilson brought up the Police Pension Fund, and there was discussion. Alderman Colosimo asked if the City has looked at the possibility of refinancing other bonds. City Attorney Orr stated the City monitors that constantly. Alderman Gilson discussed the YBSD collection fee, and he wanted to know why the huge increase in the collection fee. He discussed the Administration Department. Training and conferences were discussed between Alderman Gilson and City Administrator Olson. He also discussed postage and shipping. Alderman Teeling wanted to know if the Council could take care of the suggestions from Alderman Gilson now. Mayor Golinski feels this is a good budget. He would like to bring it up for a vote. If a Council member doesn't agree with what is in the budget,then they have to right to vote no. The Council can always revisit this budget. The staff feels this is a good budget. The Council is currently looking at fiscal year 13. Anything after that is highly speculative and based on very conservative assumptions. He asked Alderman Gilson if he had any other comments. Alderman Gilson responded by saying that if that is the philosophy, then he will stop and vote no on the budget. Mayor Golinski stated that Alderman Gilson has had three months to ask questions to the staff. Alderman Spears stated that Alderman Gilson asked when he could go over the budget line item by line item. The budget is the most that this Council individually would have to pay attention to and check. She would like to see the Council go over the budget line item by line item once again next year. Mayor Golinski agreed that the budget is very important. That is why the City started the budget process two months earlier than normal. He asked the Council members to submit their questions to staff. Alderman Colosimo stated reviewing the budget process is a learning curve. He thinks the budget is heading in the right direction. He doesn't want to force Council members to vote on a budget when they haven't had their questions answered. He would like the Council members to have their questions answered. Mayor Golinski stated everyone is not going to agree with everything in the budget.Alderman Gilson stated "Shouldn't we be going through each proposal and voting on each proposal as it is suggested. If you don't want to do that, and no matter how many times I e-mailed him and how many answers he gives me back, if it is not discussed and there is a consensus.formed amongst us as a whole, which we can't do any other way, then we haven't accomplished anything other than voting no on the budget. "Mayor Golinski stated the City has a professional staff to prepare the budget. Alderman Colosimo made a motion to table the budget to the next City Council meeting; seconded by Alderman Gilson. Motion approved by a roll call vote. Ayes-6 Nays-2 Spears-aye, Colosimo-aye, Funkhouser-aye, Milschewski-aye, Teeling-aye, Gilson-aye,Kot-nay, Munns-nay Fox Hill and Sunflower Estates SSA for Mowing and Maintenance—Bid Award (CC 2012-28) The Minutes of the Regular Meeting of the City Council—March 27,2012—Page 6 of 7 Mayor Golinski entertained a motion to award the contract for the Fox Hill and Sunflower Estates SSA mowing and maintenance to the T.L.C. Group LTD,as presented. So moved by Alderman Munns; seconded by Alderman Colosimo. Alderman Munns wanted to know how it compared to last year. City Administrator Olson answered it was cheaper. Alderman Colosimo stated the City has had several bids. There were two bids that came in at the exact same amount, and one was a local company. The bid that is recommended that the City accepts is a company out of Bolingbrook, which had the same exact amount as the company in Yorkville. He would like to give the City's business to a local company. Alderman Kot agrees, but he doesn't believe that everything is equal. Public Works Director Dhuse recommended the company in Bolingbrook because the mulching and labor price was on the extra list. Mulching will be done this year.There will be general maintenance this year, and that is why he made this selection. He would have liked to have gone with the company in Yorkville,but their price was higher. Alderman Colosimo is concerned about the quality of this company in Bolingbrook. Public Works Director Dhuse stated he did check on this company before making the recommendation to use them. Alderman Funkhouser stated with his background, he has reviewed many of these bids in the past. He knows that there is a lot of flexibility and mark up in those numbers. It is a responsible bid. Motion approved by a roll call vote. Ayes-8 Nays-0 Colosimo-aye, Funkhouser-aye, Milschewski-aye, Teeling-aye, Gilson-aye, Kot-aye,Munns-aye, Spears-aye PUBLIC WORKS COMMITTEE REPORT No report. ECONOMIC DEVELOPMENT COMMITTEE REPORT No report. PUBLIC SAFETY COMMITTEE REPORT No report. ADMINISTRATION COMMITTEE REPORT No report. PARK BOARD No report. PLAN COMMISSION No report. ZONING BOARD OF APPEALS No report. CITY COUNCIL REPORT No report. CITY CLERK'S REPORT No report. CITY TREASURER'S REPORT No report. COMMUNITY& LIAISON REPORT Agency on Aging Alderman Spears reported on the Agency on Aging. (See attached.) KenCom Alderman Spears reported on KenCom. (See attached.) Library Alderman Colosimo said the library is grateful to the City for working with them in restructuring their budget. They voiced their agreement of sticking to the 25,000 a year increment until further notice. Push For The Path Alderman Teeling reported on Push for the Path. She spoke on the power of one. There are 43 teams now committed to raising $1,000 each. White Water Ice Cream held an event where it pledged $0.50 for every ticket that was written up. Three hundred tickets were written, so the company sent in$150.00. There was a jar set up for Push for the Path which raised$167. It was a great event. There was a packed event today at Patellis. Twenty five percent of the tickets went to Push for the Path. There will be an event held on The Minutes of the Regular Meeting of the City Council—March 27,2012—Page 7 of 7 April 13, 2012, at Cobblestone Bakery&Bistro. They will have two bands and wine tasting. Ten dollars of every ticket sold will go to Push for the Path. They are hoping to sell at least 100 tickets. Alderman Teeling appreciates all the businesses and all the individuals that have signed up for the power of one. Kids Fighting Cancer Mayor Golinski attended the St. Baldrick's fundraiser on St. Patrick's Day. He was a shavee. The St. Baldrick's Foundation raises money for childhood cancer research. He ended up shaving his mustache which raised$250.00. St. Baldricks raised $10,000 on St. Patrick's Day. Meals On Wheels Mayor Golinski stated as part of Meals on Wheels, he had the honor of delivering meals for Yorkville's homebound seniors. Meals on Wheels had a campaign in March called March for Meals. Mayors for Meals was part of that. Trivia Night Alderman Spears reported on trivia night which will be presented by the Kendall County Association of Chief of Police.It will be held at the American Legion at 7:00 in Oswego on June 09, 2012. All proceeds will go to the Kendall County SRT. Trivia teams will consist of no more than 10 people, and they are only accepting 10 teams. If interested, contact the Oswego Police Department.Mayor Golinski stated the last team Alderman Spears put together took first place. STAFF REPORT No report. ADDITIONAL BUSINESS City Council Minutes Alderman Spears brought up the discussion of how minutes of the City Council meetings should be corrected. She suggested that the Council submit their corrections to City Clerk Warren, and then City Clerk Warren can correct them and give the alderman a draft copy. Alderman Colosimo stated it would need to be a two step process. City Attorney Orr stated it is supposed to be approved within 30 days. The typos and misspelled words can be given to City Clerk Warren,but anything that has to do with content needs to be done at the City Council meeting. Alderman Milschewski stated they shouldn't be approved until all the corrections are made. Alderman Colosimo recommended that the Council should continue to correct the minutes the way the Council has been correcting them. Then give City Clerk Warren a copy for her records. EXECUTIVE SESSION Mayor Golinski entertained a motion to go into Executive Session for the purpose of litigation. So moved by Alderman Spears; seconded by Alderman Munns. Motion approved by a roll call vote. Ayes-8 Nays-0 Spears-aye, Milschewski-aye, Colosimo-aye,Kot-aye, Teeling-aye, Gilson-aye, Funkhouser-aye, Munns-aye The City Council entered Executive Session at 10:07 p.m. The City Council returned to regular session at 10:25 p.m. ADJOURNMENT Mayor Golinski entertained a motion to adjourn the meeting. So moved by Alderman Spears; seconded by Alderman Milschewski. Adjournment of the meeting was unanimously approved by a viva voce vote. Meeting adjourned at 10:26 p.m. Minutes submitted by: L City Clerk, City of Yorkville, Illinois Citizen Comments Written Comment received from Mr. Mark Johnson Good evening. My name is Mark A Johnson, 204 Georgeanna, Yorkville. I'm here to make some comments about the City of Yorkville's budget. I will lead off by saying that I appreciate this council's desire to make things more transparent. I have been consistent in my approach my entire 62 years in my city. 1 have heaped praise when I thought it proper. I have criticized when it needed to be said. I have always tried to put things into perspective and in a way most people can understand. I will attempt to do that again tonight. If someone sees a mistake in a number or if I'm off by a year, I'm not trying to deceive anyone. I am trying to get my conservative approach across and am trying to help. I have lived my life conservatively and respect those who have done the same. It has served me well. For those who do not know history I can tell you that throughout history,first in the 1920's, again in the 1940's, and in the 1960's and 1970's there were those who were for free drugs, do anything you want if it doesn't affect someone else, and live for today because with the wars in the world-there may be no tomorrow. Sometimes it doesn't seem like we have learned much in the last 100 years. Many people haven't reviewed history and learned from it.There will always be those who think the glass is half full and those who don't. Doing a budget is a daunting task even in our own lives but it must be done and it must be followed if a family is to survive. I will try to put my comments into words that will make the budget be more relevant to everyone. My words tonight will definitely resonate with George Gilson and Rose Spears. They get beaten-up for the stance they take but I say,thank God someone actually balances the other side of the argument.The glass is sometimes half full and sometimes it's half empty. With our economy today-it is most definitely half empty. Most of this council is so new I haven't determined if you all are half full or half empty yet.There should always be arguments over the important things in our lives. So keep the arguments coming. Some people in our city don't appreciate the heated discussions but believe me, it will make us all stronger in the long run. Let's look at the city's budget as I look at my own. if we simply remove a few zeroes from the numbers I can relate much better. Let's set the stage. Our city's revenue is$23 Million annually. Let's remove three zeroes and make that$23,000. My Caterpillar pension is pretty close to that. My house is 40+ years old and must be maintained.The city's infrastructure is 100 years old and must be maintained. My driveway has begun to need repairs. Our streets are in need of repairs. I'm pretty much on a fixed income unless I get a part time job to supplement it-which I don't really look forward to.The city is currently on a fixed income unless it raises taxes-which my budget doesn't look forward to either. Here is my praise and critique on the city's budget from that viewpoint. I took the budget and tried to break it down to one main area.That area is the city's bonds or as I see it- the outstanding loans from the banks and taxpayers.There are many other areas I could comment on but most everyone can relate to bills coming due without money to pay them. I think a few of these loans are actually from Vinny out of New York. In 2012 the amount we have to pay Vinny on our loans is north of $9M.2013 is$11 M+, 2014 is$10M+,2015 is$11 M+,2016 is$12M+,2017 is$BM+,2018 is$BM+,2019 is$6M, 2020 is$7M, and it isn't until 2026 the city goes below$3M in debt payments. $8M is 35% of our income is debt. $12M is 56%debt to income ratio. For the last 4-5 years households with those ratios have been filing bankruptcy. If that happens, businesses don't get paid.Taxpayers don't get paid. Even Vinny doesn't get paid-and we all know what happens when Vinny doesn't get his money.;Take a dose look at yourselves... What do you consider is safe to borrow against your income?Most banks consider 30% is the highest they want to go. Our city doesn't go below 30% until after 2022-10 years from now. And that is if we have to borrow ZERO dollars over that 10 years. Do you honestly believe that is responsible?The rest of the taxpayers have to make up for those who are irresponsible or those who just failed to plan properly. Our city is at that tipping point right now. The mayor tries desperately to settle the nerves of the masses by making a point that this budget is headed in the right direction and that in 4-5 years we will be healthier than we are right now. I actually praise him for having the intestinal fortitude to try to settle the masses. His calming statement may be true to a point but what if another major problem hits our city? I'm trying not to be Chicken-Little but what could the next problem be?What if a young person drowns at our new kayak chute?Lawsuit?What if a developer that we are giving the farm away to thinks they are getting a raw deal?Another lawsuit?What happens when our over capacity sewer plant needs to expand for the growth you all are expecting?What happens when we have to start paying raises and benefits to the city employees who we have ignored for 3-4 years?What happens if Yorkville gets hit tike Joplin or Harrisburg did with an unplanned storm?We have no money to tide us over.We will once Citizen Comments Written Comment received from Mr. Mark Johnson again be forced into borrowing from the county, or the banks, or even Vnny's Godfather. I'm not here to tell you that you haven't worked hard to get us back from the brink of insolvency. I'm here to ask you to get a tougher skin and turn a deft ear to those who keep asking for more wants instead of needs. It's human nature to want more.Some of us see the reality. Some will never be happy until they get their own way-they bankrupt us-or they move somewhere else because we are a backward, hillbilly city.To those, I say good riddance.To you, I say, good luck. Cut deeper and begin putting some cash aside for the next disaster that will happen. Being a Realtor I looked at many people's income over the years versus their desires for a mansion. It isn't real pretty when you discuss the true cost of home ownership versus reality of the buyer's income. The city has that same problem.We have a hundred year old house in a wonderful area that has aff kinds of possibilities but we just don't see any increased income in the near future. The spouse and all our friends see the possibilities of refurbishing the old mansion and all I see is a money pit.The flagstone foundation has a large crack in it—not unlike the River Road bridge.The roof has leaks but we have strategically placed pans and buckets around the house to catch the water.We just sit and pray for a dry season.We can't see the damage being done in the attic but we know it's there—not unlike the 100 year old sewers and water pipes under our city today.The furnace and air conditioner are old and the experts told us we should have replaced them years ago—not unlike the Beecher Center,the Rec Center, or other city properties.We keep painting the old clapboard siding every couple years but we know the wood is slowly rotting and we should look at siding if we ever get the extra money.The old windows require me to put the storm windows up every fall and put the screens up each spring. The old storms and screens are deteriorating every time we change them but we just don't have the cash to put in all new windows this year. I have seen this happen at least 4 times this winter in my 40 year old subdivision when my streets have been flooded from a water main break and the city crews have had to do emergency repairs. I haven't even begun to look at the old electrical wiring in the house. I just tell everyone in the household to unplug the toaster before running the microwave. Or with the water pipes and water heater—don't run a load of wash or flush a toilet when someone is taking a shower. This is the reality of the budget you are going to vote on not only for next year but for the next 5-10 years.We can keep fooling ourselves that the glass is half full or we can do something about it.Government has the basic needs of its people to consider first and foremost. As in Maslow's hierarchy of needs,we must provide the basics first. Fix the foundation or most certainly the house will collapse and we won't need to worry about the rest of our problems. Next,fix the roof,then the furnace and A/C,the electrical and wiring.That is what most governments have lost focus on.We have been through a time period where we wanted everything. In a way-we were all on drugs and booze and were using the credit card without concerns about tomorrow. It appeared that the money would always be there and life was going to be great forever.Then reality hit Those of us who understood history and have learned from it the hard way tried to explain what needed to be done.We are here tonight with the same historical lessons. For the next 4-5 years ignore those with the half full glass and ignore the wants of the few.As I told you 2 weeks ago, our property taxes are the 24`h highest in the entire country out of over 3,000 counties.Taxpayers simply cannot afford to go higher no matter whose fault it is—the schools, the library,the litigation society we live in, or whatever. Let's dedicate ourselves to only taking care of the basic needs for the next few years. There will be those who complain,yell at you, and even threaten you but do the right thing and re-prioritize what must be done. History will prove that this council saved this city from itself. Life will return to Yorkville someday. Yorkville will be in a financially strategic position to make life better for everyone if you make those tough decisions today. Thank you and good luck. Community& Liaison Report—Agency on Aging Report received from Alderman Spears LIAISON REPORT AGENCY ON AGING OF NORTHEASTERN ILLINOIS The Agency was informed they received $650,000 new dollars from the final Federal budget, however, at this time it is simply a promissory note. Status of providers: Catholic Charities recently had to enact employee furlough days due to budget restraints. Lake and Kane County's Salvation Army is struggling to operate the meals programs. The twelve- member congressional super committee had been unable to agree on a package of tax increases or spending cuts, or both, to reduce the federal deficit and eventually balance the budget. The Budget Control Act therefore triggers automatic spending cuts of$1.2 trillion over the next ten years. This will include $55 billion each in defense and non-defense spending a year, starting in fiscal year 2013. The non-defense cuts could be a combination of discretionary and entitlement spending. Medicaid, CHIP, Social Security, SSI, most of Medicare, veterans' benefits, some other means testing programs, federal retirements, and tax credits would be exempt, but Medicare payments to providers and insurance plans would be subject to cuts. Community& Liaison Report—KenCom Report received from Alderman Spears 03-22-12 LIAISON REPORT KEN COM EXECUTIVE BOARD On March 22nd, 1 attended the KenCom Executive Board Meeting. ➢ The meeting was called to order. ➢ All members were present - creating the necessary quorum for voting purposes. ➢ The Agenda was approved. ➢ The Executive Board Minutes of February 23, 2012 were approved. ➢ The March Treasurer's Report was reviewed and approved ➢ The Operations bills in the amount of $9,206.05 were reviewed and approved for payment. ➢ The Surcharge bills in the amount of $43,433.36 were reviewed and approved for payment Executive Director Farris requested the Board approved additional anticipated expenses for the lower level facility: ➢ Purchase of improved mounting hardware for busy lamp display (the expense is within the not-to-exceed already approved for the console furniture. ➢ Purchase of a replacement SpectaCom Netclock clock display and associated power supply for the dispatch room (cost not to exceed $1,000) 1 Community & Liaison Report—KenCom Report received from Alderman Spears ➢ Purchase of microwave and refrigerator for the lower level break room (cost not to exceed $1,400). After a brief discussion, the Motion included "buy local if prices are close". Director Farris presented an update of the four tower sites and the Board reviewed the project summaries. The proposal for a replacement of the 9-1-1 and office telephone system for the lower level was discussed. There are three components to the system. They include: ➢ A new 9-1-1 phone system for the dispatch positions at both dispatch centers ➢ Recording equipment for both dispatch centers ➢ A new administrative phone system for the KenCom offices at the Public Safety Center KenCom has the opportunity to purchase the telephone equipment similar to what Grundy and Will Counties currently use through a distributor at GSA. This system would be compatible with Grundy and Will Counties as well as Phase ll. In addition, there may be an opportunity to share resources for maintenance through the other counties at a substantial savings to KenCom. Larry Nelson reported the County Board made minor changes and unanimously approved the Lower Level Lease Agreement between Kendall County and KenCom. The County's attorney will review the minor changes 2 Community& Liaison Report—KenCom Report received from Alderman Spears made to the lease and it will be submitted to the KenCom Board. I indicated our attorney and City Council would need to review the lease before I can vote on it. Larry Nelson said our Council does not need to approve the lease agreement ... he further stated that is why KenCom has a Board of Directors ... they are suppose to vote on behalf of their municipalities. This procedure was discussed and it was decided there would be a 30-day cycle before voting. Chairman Witek informed the Board that he received a call from County Board Chairman Purcell mentioning the premature discussion of possibility of creating separate "stand alone" entities fora ➢ KenCom ➢ The Forest Preserve District ➢ Health & Human Services ➢ Animal Control Each entity would be responsible for their employee's insurance, pensions and unemployment. Currently the four entities are under the same ID number as the County. Board questioned if this is established, would it cost residents more? Would there be less services provided? KenCom Executive Director, Dave Farris, stated effective May 31, 2012, KenCom will no longer copy and fax CAD tickets or reports that are 3 Community & Liaison Report—KenCom Report received from Alderman Spears available through iStatus. iStatus has been available to KenCom agencies for status screens, local viewing and printing of CAD reports. Currently KenCom prints, faxes and then immediately shreds the CAD ticket after faxing. As a reminder, effective August 31, 2012 KenCom will no longer monitor alarms. Total incoming police, fire and EMS calls for all departments for the month of February were 8,339. Total 9-1-1 calls were Z662. 9-1-1 cell calls were 75% of all calls received. 4 REGULAR CITY COUNCIL MEETING L 0. PLEASE PRINT NAME: SUBDIVISION OR BUSINESS: _ -7 n �D CQ.000n �7 JM JA DSfreL6 Co T4 _T 7 cyl \ — �C S SIGNIN REGULAR CITY COUNCIL MEETING Public Comment PLEASE PRINT NAME: SUBDIVISION OR BUSINESS: RZ11vk4 - 1j-0 ya v � SIGNIN