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Adhoc 50th Anniversary Planning Committee Minutes 2007 04-30-07 APPROVED 5/.�2 i(D 7 AGENDA COMMUNITY AID-HOC 50°i ANNIVERSARY PLANNING COMMITTEE Monday, April 30,2007 7:00 p.m. City Conference Room Present: City Staff Glory Spies. Community Relations Director Others Bobbi Burgstone Stephanie Allen Cecelia Sanders Madonna Bialek JoAnn Gryder Mayor-elect Valerie Burd 1. Minutes were reviewed and approved 2. Committee Updates Founding Fathers Celebration on April 9—went well Volunteer Recognition—Madonna will contact the clubs to be honored. Glory will have plaques made up. Waubonsee Community College will also be there as it is their 40°i Anniversary. Glory will also have a plaque for them. The Award Ceremony will be at I p.m. There was concern expressed about the condition of the road by the Riverfront Park as there is construction going on. Music Under the Stars—all work has been done. July 4°i —Float—There was discussion on the wording and who would sit on the float. It was decided to honor the Founding Fathers and then ask all former and current Mayors to sit on the float, also. Valerie suggested contacting current Alderman to contact previous Alderpersons from their Ward to organize cars for the parade. July 4°i— Procession and Ice Cream Social—Barry and Mike and Art are working on getting the bridge closed. Meadowvale will donate 2000 Dixie cups of ice cream, but no wooden spoons and probably no refrigerated trucks. Madonna will contact Jason about coolers and spoons. Glory will talk to Scott about logistics to getting people through the line(s) to get the ice cream in an orderly fashion. Time Capsule—There was discussion on the wording to be on the instructions. The two possibilities were reviewed and Glory will combine the best of both. It was suggested that only the nanle(s) of the family providing the info for the envelopes should be on the outside, since putting a 'to' designation would not work 50 years from now as people change names and move and it would be a burden on future openers of the time capsule to find people. 3 Glory will work on the PR for the newspapers. We are not seeking sponsorships, but will acknowledge all those who donate cash or `in-kind,' 4 There being no additional business, meeting was adjourned. Next meeting will be Monday, May 21, 2007, at 7:00 p.m. at City Conference Room. Meeting adjourned at 7:45 pm. Respectfully submitted Cecelia Sanders