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Adhoc 50th Anniversary Planning Committee Minutes 2007 06-14-07 APPROWE4 COMMUNITY AD-HOC 50'ANNIVERSARY PLANNING COMMITTEE Minutes Thursday, June 14, 7:00 P.M. City Conference Room Present: Qty Staff Mayor Valerie Burd Alderman Robyn Sutcliff Glory Spies,Community Relations Officer Barry Groesch, Police Department Committee Members: Jill Harker Madonna Bialek Bob Allen Ron Parrish 1. Minutes were reviewed and approved. 2. Glory Spies the city's Community Relations Officer reported that the Founding Fathers and the past mayors were contacted through a letter inviting them to participate on the city float and to participate in the other festivities during the day. Ron Parrish said he would contact individuals to help pass out candy, bags and pencils during the parade. He also said he would contact a few past mayors to participate. Madonna Bialek said she would contact Eldon Madden, an original founding father to participate. 3. Further discussion focused on the float and what it should say. The committee decided that the float should say Two Communities Coming Together as One. Glory would contact the float company and let them know. She also said that the float would be at the Yorkville High School at approximately 8:30 a.m. on July 4 and that all volunteers should meet her at the high school. 4. The Committee also decided to provide t-shirts for the founding fathers riding in the parade and for all volunteers. The shirts will contain a photo of a bridge, the slogan "Two Communities Coming Together as One', and will have the founding fathers and past mayor names on the back of the shirt. 5. Officer Barry Groesch said that the Police Department was ready to go and would provide a police officer at the crosswalk by Town Square Park to guide all residents across the street that were participating in the procession at 1:30 p.m. 6. Glory also reported that all other items for the July 4 event were ready to go including the Ice Cream and set up for the Ice Cream Social at Riverfront Park. 7. There was a brief discussion on the Time Capsule ceremony. The committee will have a table at Hometown Days to collect the envelopes. Glory will contact Scott Sleezer on the placement of the capsule. 8. With no additional business the meeting adjourned at 8:15 p.m. Next meeting will be on Monday,July 23. Respectfully submitted by Glory Spies