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Library Board Minutes 2007 05-14-07 APPROVED Page 1 of 2 Yorkville Public Library Board of Trustees May 14, 2007 7:00 pm. The meeting was called to order at 7:05 pm by President Jo Ann Gryder. Roll Call Members present: Gail Gaebler, Beth Gambro, Dr. Joseph Gruber, Jo Ann Gryder, Barb Johnson, Carol Lachance, Sandy Lindblom, Marilyn Vorderer, and Marianne Wilkinson. Library Director Michelle Pfister and Owner's Rep Tom Lindblom were present. Recognition of Visitors Mayor Valerie Bard New Business The Old Barn Museum,Newark, IL—The Old Barn Museum would like to partner with the city. The proposal is to have I —2 exhibits at the library on a rotating basis. There was some discussion on the benefits of this for the library and for the museum. A committee was formed to further discuss this opportunity. Carol Lachance, Gail Gaebler, and Marilyn Vorderer will be on the committee. A visit to the museum was scheduled by the Board members. Amendments to the Apenda None. Minutes There were some minor corrections to the minutes. Gail Gaebler moved to approve the minutes as corrected. Beth Gambro seconded the motion. All were in favor. Correspondence None. Public Comment None. Report of the Treasurer There was some discussion on some of the items on the bill list. Sandy Lindblom moved to approve all bills and payroll. Carol LaChance seconded the motion. All voted to pass with a roll call vote. Page 2 of 2 Report of the Library Director Michelle Pfister reported what had been happening in the library the past month. 6687 patrons came into the library in April. Circulation for April was 12,687 which is up 6,231 from last year. There were 229 new patrons and 179 items added. There was discussion about children of different ages being able to use the computer with or without a parent. Junior High kids must have a parent with them, and High School kids may use the computer without a parent if they have a library card. There was brief discussion about the High School kids having to show photo ID with their library card. City Council Liaison/Human Resource None. Standing Committees • Policy—None. • Personnel—There will be an Executive Session during this meeting. • Community Relations—None. • Finance—None. • Automation—None. Unfinished Business Building Update Tom Lindblom reported on what has been happening with the addition. There were proposals to replace the HVAC units in the old Library. Trico Mechanical Service Group came in with the lowest quote. This is also the company who the Library contracted with to maintain the heating and cooling systems. Beth Gambro moved to accept the proposal from Trice. Marilyn Vorderer seconded the motion. All voted to pass with a roll call vote. There was a cost summary from Henry Bros. for replacing the siding and windows on the old Library. Since the project will cost in excess of$20,000 there will have to be a formal bid for the windows and masonry. Executive Session Gail Gaebler moved to go into Executive Session for the appointment, employment, compensation, discipline, performance or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity. Sandy Lindblom seconded the motion. All were in favor. The meeting reconvened. Carol LaChance moved to give the Library Director a 7%raise. Barb Johnson seconded the motion. All voted to pass with a roll call vote. Adiournment The meeting was adjourned at 9:15 pm. Minutes submitted by Laura Leppert.