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Library Board Minutes 2007 06-11-07 ARMED Page 1 of 3 Yorkville Public Library Board of Trustees June 11, 2007 7:00 pm. The meeting was called to order at 7:02 pm by President Jo Ann Gryder. Roll Call Members present: Gail Gaebler, Dr. Joseph Gruber, Jo Ann Gryder, Carol LaChance, Sandy Lindblom, and Marianne Wilkinson. Members absent: Beth Gambro,Barb Johnson, and Marilyn Vorderer. Library Director Michelle Pfister and Owner's Rep Tom Lindblom were present. Recognition of Visitors None. Amendments to the Agenda Under New Business add Executive Session and extended hours. Under Old Business add Building Update. Minutes There were some minor corrections to the minutes. Gail Gaebler moved to approve the minutes as corrected. Marianne Wilkinson seconded the motion. All were in favor. Correspondence There was a Thank You letter from Tom Lindblom for the surprise lunch. Public Comment None. Report of the Treasurer There was some discussion on some of the items on the bill list. Marianne Wilkinson moved to approve all bills and payroll. Dr. Gruber seconded the motion. All voted to pass with a roll call vote. Report of the Library Director Michelle Pfister reported what had been happening in the library the past month. 7,079 patrons came into the library in May. Circulation for May was 8,228 which is up 2,240 from last year. There were 146 new patrons and 893 items added. Michelle Pfister said she had purchased a lamp for the quiet reading room and would like the board to look at it. If they like it, then she will buy a few more to put throughout the library. She would also like the Board members to help her choose an area rug. City Council Liaison/Human Resource None. Page 2 of 3 Standing Committees • Policy—None. • Personnel—None. • Community Relations—None. • Finance—None. Automation—None. Unfinished Business Old Barn Museum Display—There was some discussion about where the committee decided to put the display cases. Michelle Pfister does not have the phone number for the insurance yet. When she gets it, they will be contacted to ask about the liability. The Library Attorney will be asked to draw up a document releasing the Library from any liability. There was discussion that the display cases should match the furniture and that the Old Barn Museum should pay for them. There will be signs announcing the displays near the circulation desk. There was a question about whether this agreement was between the Old Barn Museum and the City, or the museum and the Library. This will have to be cleared up. There was also a question about grants for books on American Indians. The grants Michelle Pfister looked into are more for museums. This will be looked into further. Building Update The options for remodeling the exterior of the old wing of the Library were discussed. Sandy Lindblom moved to accept the windows and siding package from Henry Brothers in the amount of$120,550. Gail Gaebler seconded the motion. All voted to pass with a roll call vote. Sandy Lindblom moved not to replace the brick on the old wing of the library. Marianne Wilkinson seconded the motion. Gail Gaebler, Dr. Gruber, Sandy Lindblom, and Marianne Wilkinson voted to pass with a roll call vote. Jo Ann Gryder and Carol LaChance both voted no. The motion carried. Gail Gaebler moved to take the door option in the amount of$10,800. Dr. Gruber seconded the motion. All voted to pass with a roll call vote. Tom Lindblom reported on things that had been happening over the last month. Le Cure painting submitted a bill to Henry Brothers stating their total cost for the project was $102,000. Their revised contract was for$66,000. Part of the total cost was a 10% profit and 3% overhead. The extra cost incurred was because of the delay on the Zolotone paint. The consensus of the Board was that if Le Cure was given some relief, that it would set a dangerous precedent. BCA should be informed of this extra cost also. New Business State Report- Michelle Pfister reported that she had completed the State Report electronically, but there are some hard copies that will be filed in the Library. Disaster Report—Michelle Pfister revised the Safety Policy and had new Disaster Reports to give the Board members. Page 3 of 3 Nominations of Officers—Jo Ann Gryder was nominated for President, Marianne Wilkinson was nominated for Vice President, Gail Gaebler was nominated for Secretary, and Sandy Lindblom was nominated for Treasurer. Dr. Gruber moved to make this the slate of officers to vote on next month. Carol LaChance seconded the motion. Since there were Board Members not present nominations will be open before the election next month. Extended Hours—There was discussion about being open Tuesday and Thursday mornings and Sundays in the summer. Michelle Pfister would have to hire 5 more people to be open these hours. Part time employees can work no more that 1,000 hours per year. The budget also needs to be checked. This will be tabled until next month. There was also discussion about being open during Hometown Days. Carol LaChance moved to be open the Saturday of Labor Day weekend. Marianne Wilkinson seconded the motion. All were in favor. Executive Session Marianne Wilkinson moved to go into Executive Session for the appointment, employment, compensation, discipline,performance or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity. Dr. Gruber seconded the motion. All were in favor. The meeting was adjourned to Executive Session at 8:48 pm. The meeting reconvened at (see executive session minutes). Adjournment The meeting was adjourned at (see executive session minutes). Minutes submitted by Laura Leppert.