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Library Board Minutes 2007 03-12-07 APPROWED Page 1 of 2 Yorkville Public Library Board of Trustees March 12, 2007 7:00 pm. The meeting was called to order at 7:00 pm by President Jo Ann Gryder. Roll Call Members present: Gail Gaebler, Beth Gambro, Jo Ann Gryder, Barb Johnson, Carol Lachance, Sandy Lindblom,Marilyn Vorderer, and Marianne Wilkinson. Members absent: Dr. Joseph Gruber. Library Director Michelle Pfister and Owner's Rep Tom Lindblom were present. Recognition of Visitors None. Amendments to the Agenda None. Minutes Beth Gambro moved to approve the minutes as corrected. Carol LaChance seconded the motion. All were in favor. Correspondence There was a letter of interest for a Board position from Judy Somerlot. It will be kept on file. Public Comment None. Report of the Treasurer There was some discussion about the budget and what is still owed for the new library. Sandy Lindblom moved to approve all bills and payroll. Marilyn Vorderer seconded the motion, All voted to pass with a roll call vote. Report of the Library Director Michelle Pfister reported what had been happening in the library the past month. There were 342 people in attendance at the ribbon cutting in February. The Friends of the Library will be starting up again. There was a $500 donation from the committee to re-elect Richard Randall. There was a $1,000 donation from Henry Brothers and a$60 memorial for Harold Feltz. Page 2 of 2 There was discussion about the display case that had been previously cut from the budget. With the memorial money that was given for the display case, the library is only short by $1,332. There was some discussion about where the money could come from. Sandy Lindblom moved that Michelle Pfister should order the display case with money coming from Memorials and not more than $2,000 from the Building Expansion Fund. Marilyn Vorderer seconded the motion. All voted to pass with a roll call vote. There was discussion about where to put a bulletin board. There was an update from the "Historical Wing Committee" on what they had been looking into for chairs, and tables. There was also discussion about the library website. City Council Liaison/Human Resource None. Standing Committees ® Polic —None. o Personnel—None. ® Community Relations —None. ® Finance—None. ® Automation —None. Unfinished Business If anyone is interested in replacing Russ Walter as the treasurer they should contact Michelle Pfister or Jo Ann Gryder. Construction Update Tom Lindblom reported on what has been happening with the addition. He also discussed what needed to be done to the old building. New Business Jo Ann Gryder would like to welcome Barb Johnson as the new Board member. There was discussion about the HAL computer card catalog being updated and that no holds will be able to be placed from March 17'h to April 8'h. The collection plan was discussed as well as what happens to donated books. There are policies for weeding old books and selecting new ones. Russ Walter works on the library computers and was the previous Treasurer. He will be asked to delete any files he may have on his computer at home. The meeting room policy had some minor corrections. There are 2 meeting rooms in the policy, but there will only be 1 meeting room. The rental price was discussed and who would be allowed to use it. Adiournment The meeting was adjourned at 8:40 pm. Minutes submitted by Laura Leppert.