Library Board Minutes 2007 07-09-07 APPROVED
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Yorkville Public Library
Board of Trustees
July 9, 2007
7:00 pm.
The meeting was called to order at 7:00 pm by Vice President Marianne Wilkinson.
Roll Call
Members present: Gail Gaebler, Beth Gambro, Dr. Joseph Gruber, Barb Johnson, Carol
LaChance, Sandy Lindblom, and Marianne Wilkinson.
Members absent: Jo Ann Gryder, and Marilyn Vorderer.
Library Director Michelle Pfister and Owner's Rep Tom Lindblom were present.
Reco¢nition of Visitors
Susan Mika and Bart Olson.
New Business
Budget—There was discussion about the revisions that were made to the budget. Dr.
Gruber moved to approve the revised budget. Beth Gambro seconded the motion. All
voted to pass with a roll call vote.
There was discussion about the fiscal reports and the payroll reports.
Amendments to the Agenda
None.
Minutes
There were some minor corrections to the minutes. Gail Gaebler moved to approve the
minutes as corrected. Carol LaChance seconded the motion. All were in favor.
Correspondence
There was a Thank You letter from Mary Unterbrunner for allowing the $500 donation
for the fountain from the Rotary Club.
There was also a letter from the Library Attorney about his annual rate increase effective
July l"
Public Comment
None.
Report of the Treasurer
There was some discussion on some of the items on the bill list. There is a check to
Henry Brothers that is not on the Bill list this month, but will be included on the next Bill
List. The bill came in after the deadline and Michelle Pfister pushed to have the city print
the check. Carol LaChance moved to approve all bills and payroll. Barb Johnson
seconded the motion. All voted to pass with a roll call vote.
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Report of the Library Director
Michelle Pfister reported what had been happening in the library the past month. 7,009
patrons came into the library in June. Circulation for June was 11,129 which is up 3,515
from last year. There were 282 new patrons and 727 items added.
There was a$500 donation from the Rotary Club and a$50 memorial for Irene Harberts
from Tom and Sandy Lindblom.
There was discussion about a second copy machine for patrons to use.
Michelle Pfister has also been looking into a full text periodical database. It is estimated
that it would cost$1,700 per year. The library subscribes to 3 other databases right now,
and besides this one, the database for the Tribune would be nice for the library to have in
the future. Beth Gambro moved to purchase the magazine database not to exceed $2,000.
Gail Gaebler seconded the motion. All voted to pass with a roll call vote.
Tom Lindblom came in and had a safety meeting with the staff on what to do in an
emergency.
The friends group has$1,418 in the bank. They want to buy a presentation projector with
the money.
Michelle Pfister wrote an article for the Record. Since opening in February the library
has added 2,594 items, 1,175 patrons and the patron count since opening is 35,514.
City Council Liaison/Human Resource
None.
Standing Committees
• Policy—The new Exam Proctoring Policy was handed out. The Board members
should over the policy and fee for discussion next month. The Gift Policy and
discarding policy will also be discussed next month.
• Personnel—None.
• Community Relations—There was discussion about the Old Barn Museum
displays and programs for the library. The owners will buy the display cases and
insurance.
• Finance—None.
• Automation—None.
Unfinished Business
Election of Officers—The slate of officers that were nominated last month was: Jo Ann
Gryder for President,Marianne Wilkinson for Vice President, Gail Gaebler for Secretary,
and Sandy Lindblom for Treasurer. Barb Johnson moved to approve the slate of officers.
Beth Gambro seconded the motion. All were in favor.
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New Business
Extended Hours—Having the library open on Tuesday mornings will cost$8,259.
Opening on Sundays will be in next year's budget. There was discussion about being
open only Tuesday mornings, or both Tuesday and Thursday. Michelle has everything
ready for opening Tuesdays right now. This will be tabled until next month.
Statement of Release for Liability—This will be for anyone who displays things at the
library so the person displaying the item knows they will be responsible for getting their
own insurance for the displayed items.
The corrected Public Notices were in the packet.
Tom Lindblom gave an update on what was happening with the building and the
remodeling of the Historic Wing.
Adiournment
The meeting was adjourned at 8:42 pm.
Minutes submitted by Laura Leppert.