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Library Board Minutes 2007 07-09-07 APPROVED Page 1 of 3 Yorkville Public Library Board of Trustees July 9, 2007 7:00 pm. The meeting was called to order at 7:00 pm by Vice President Marianne Wilkinson. Roll Call Members present: Gail Gaebler, Beth Gambro, Dr. Joseph Gruber, Barb Johnson, Carol LaChance, Sandy Lindblom, and Marianne Wilkinson. Members absent: Jo Ann Gryder, and Marilyn Vorderer. Library Director Michelle Pfister and Owner's Rep Tom Lindblom were present. Reco¢nition of Visitors Susan Mika and Bart Olson. New Business Budget—There was discussion about the revisions that were made to the budget. Dr. Gruber moved to approve the revised budget. Beth Gambro seconded the motion. All voted to pass with a roll call vote. There was discussion about the fiscal reports and the payroll reports. Amendments to the Agenda None. Minutes There were some minor corrections to the minutes. Gail Gaebler moved to approve the minutes as corrected. Carol LaChance seconded the motion. All were in favor. Correspondence There was a Thank You letter from Mary Unterbrunner for allowing the $500 donation for the fountain from the Rotary Club. There was also a letter from the Library Attorney about his annual rate increase effective July l" Public Comment None. Report of the Treasurer There was some discussion on some of the items on the bill list. There is a check to Henry Brothers that is not on the Bill list this month, but will be included on the next Bill List. The bill came in after the deadline and Michelle Pfister pushed to have the city print the check. Carol LaChance moved to approve all bills and payroll. Barb Johnson seconded the motion. All voted to pass with a roll call vote. Page 2 of 3 Report of the Library Director Michelle Pfister reported what had been happening in the library the past month. 7,009 patrons came into the library in June. Circulation for June was 11,129 which is up 3,515 from last year. There were 282 new patrons and 727 items added. There was a$500 donation from the Rotary Club and a$50 memorial for Irene Harberts from Tom and Sandy Lindblom. There was discussion about a second copy machine for patrons to use. Michelle Pfister has also been looking into a full text periodical database. It is estimated that it would cost$1,700 per year. The library subscribes to 3 other databases right now, and besides this one, the database for the Tribune would be nice for the library to have in the future. Beth Gambro moved to purchase the magazine database not to exceed $2,000. Gail Gaebler seconded the motion. All voted to pass with a roll call vote. Tom Lindblom came in and had a safety meeting with the staff on what to do in an emergency. The friends group has$1,418 in the bank. They want to buy a presentation projector with the money. Michelle Pfister wrote an article for the Record. Since opening in February the library has added 2,594 items, 1,175 patrons and the patron count since opening is 35,514. City Council Liaison/Human Resource None. Standing Committees • Policy—The new Exam Proctoring Policy was handed out. The Board members should over the policy and fee for discussion next month. The Gift Policy and discarding policy will also be discussed next month. • Personnel—None. • Community Relations—There was discussion about the Old Barn Museum displays and programs for the library. The owners will buy the display cases and insurance. • Finance—None. • Automation—None. Unfinished Business Election of Officers—The slate of officers that were nominated last month was: Jo Ann Gryder for President,Marianne Wilkinson for Vice President, Gail Gaebler for Secretary, and Sandy Lindblom for Treasurer. Barb Johnson moved to approve the slate of officers. Beth Gambro seconded the motion. All were in favor. Page 3 of 3 New Business Extended Hours—Having the library open on Tuesday mornings will cost$8,259. Opening on Sundays will be in next year's budget. There was discussion about being open only Tuesday mornings, or both Tuesday and Thursday. Michelle has everything ready for opening Tuesdays right now. This will be tabled until next month. Statement of Release for Liability—This will be for anyone who displays things at the library so the person displaying the item knows they will be responsible for getting their own insurance for the displayed items. The corrected Public Notices were in the packet. Tom Lindblom gave an update on what was happening with the building and the remodeling of the Historic Wing. Adiournment The meeting was adjourned at 8:42 pm. Minutes submitted by Laura Leppert.