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Library Board Minutes 2007 09-10-07 APPROVED Page I of 2 Yorkville Public Library Board of Trustees September 10, 2007 7:00 pm. The meeting was called to order at 7:00 pm by President Jo Ann Gryder. Roll Call Members present: Gail Gaebler, Beth Gambro, Jo Ann Gryder, Barb Johnson, Sandy Lindblom, Marilyn Vorderer, and Marianne Wilkinson. Members absent: Dr. Joseph Gruber, and Carol LaChance. Library Director Michelle Pfister and Owner's Rep Tom Lindblom were present. Recognition of Visitors None. Amendments to the Agenda None. Minutes Barb Johnson moved to approve the minutes as corrected. Gail Gaebler seconded the motion. All were in favor. Correspondence None. Public Comment None. Report of the Treasurer There will be a 6 month budget review in November and in December the budget for'08- '09 will need to be worked on. There was some discussion on some of the items on the bill list. Gail Gaebler moved to approve all bills in the amount of$112,061.72 and payroll in the amount of$29,121.21. Marianne Wilkinson seconded the motion. All voted to pass with a roll call vote. Report of the Library Director Michelle Pfister reported what had been happening in the library the past month. 7,405 patrons came in in August. Circulation for August was 12,084 which is up 3,418 from last year. There were 217 new patrons and 623 items added. There were several gifts and memorials. $100 from Brent Haggerty, $100 from Rich and Carol Merkel, $25 from Mike and Debbie Phillipchuck, $35 from St. Paul's Lutheran Cemetery, $82 from Waubonsee Community College, a brick donation for$60, $1,005 for the John Liebold Memorial,and Pictures of 9-11-2001 was given by Dwayne and Kay Coleman in memory of Jeff Coleman. The John Liebold Memorial money will be used to put old pictures of Yorkville in the upstairs hallway. Page 2 of 2 Standing Committees ® Polic y—None. Personnel—None. ® Community Relations—None. m Finance—None. Automation—None. Unfinished Business Old Barn Museum Display—The license agreement came back from the library attorney. There was some discussion and suggestions for minor revisions. This will go back to the library attorney for revisions and then to the Old Barn Museum's attorney for review. Extended Hours—The library will now be open on Tuesday and Thursday mornings. Being open on Sundays in the Summer will be in next year's budget. Barb Johnson moved to accept the extended hour plan effective September 1, 2007. Marilyn Vorderer seconded the vote. All voted to pass with a roll call vote. Exam Proctoring Policy —There was some discussion on the fees for this service and who would be using this service. Dr. Joe Gruber moved to approve the Exam Proctoring Policy with the fees being $5 for residents and $25 for non-residents. Carol Lachance seconded the motion. All were in favor. Building Update - Tom Lindblom reported what had been happening with the new building and with the Historical Wing remodel. He also brought forward the bid results for the window replacements in the Historical Wing. The low bidder was National Glass Solutions, Inc. at$59,830. Dr. Joe Gruber moved to accept the bid from National Glass Solutions in the amount of$59,830. Barb Johnson seconded the motion. All voted to pass with a roll call vote. New Business Library Subscription Cards —There was some discussion on what the fee for an average home in Yorkville would pay on their tax bill for the library. Marilyn Vorderer moved to raise the subscription card fee to $150 effective immediately. Carol LaChanee seconded the motion. All were in favor. Per Capita Grant—The grant is completed and ready for the needed signatures. The grant, if it is awarded, will be used for things like new books, DVDs, Audio materials, and children's programs. Adjournment The meeting was adjourned at 8:25 pm. Minutes submitted by Laura Leppert.