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Library Board Minutes 2007 12-10-07 APPROVED Page I of 2 Yorkville Public Library, Board of Trustees December 10, 2007 7:00 pm. The meeting was called to order at 7:00 pm by President Jo Ann Gryder. Roll Call Members present: Gail Gaebler, Beth Gambro, Jo Ann Gryder, Sandy Lindblom, Ashley Meyers, Marilyn Vorderer, and Marianne Wilkinson. Members absent: Barb Johnson, and Carol LaChance. Library Director Michelle Pfister and Owner's Rep Tom Lindblom were present, Recognition of Visitors None. Amendments to the Agenda None. Minutes Sandy Lindblom moved to approve the minutes as corrected. Gail Gaebler seconded the motion. All were in favor. Correspondence There were some Thank you notes that were read by Michelle Pfister, Public Comment None. Report of the Treasurer There was discussion on the levy and the carryover. The audit is now complete and Susan Mika is working on the breakdowns. There was some discussion on some of the items on the bill list. Marilyn Vorderer moved to approve the bills in the amount of $19,809..81 and payroll in the amount of$28,943.10. Sandy Lindblom seconded the motion. All voted to pass with a roll call vote. Michelle Pfister was asked what she wanted to spend the carryover money on. She came up with a few proposals. Gale General Reference Center Gold is a magazine database. It costs $2,680 per year. Ancestry is a genealogy database that will only be able to be accessed in house. It costs $1,370 per year. A photocopier for public use on the 2"d floor would cost$4,192, The coin collector for it will cost $1,695, and the maintenance contract will cost $0.01 per copy. A color copier for staff use would cost $7,936 and the maintenance contract would be $0.08 per copy. A microfilm reader would cost $9,987. Kendall County Record uses microfilm. The microfilm reader Michelle Pfister is talking about is able to make a printout for the patron to take with them. Page 2 of 2 There was also discussion about Audio Downloads for books. Michelle Pfister said that would be another good thing for the Library to have. Beth Gambro moved to purchase the items recommended by Michelle Pfister not to exceed $30,000. Marilyn Vorderer seconded the motion. All moved to pass with a roll call vote. A position is being created for Assistant to Director of Technical Services. It will be 12 hours per week. An increase in wages proposal will come forward next month. There was discussion on a bonus check for the employees out of the carryover. Sandy Lindblom moved to approve a thank you check for all the work the employees have done this past year. Part time employees would get $100, full time employees would get$200, and the Library Director would get $500. There was a roll call vote. Gaebler—yes, Gambro—yes, Gryder—yes, Lindblom—yes, Meyers—yes, Vorderer—no, Wilkinson— yes. Report of the Library Director Michelle Pfister reported what had been happening in the library the past month. 7,701 patrons canine in in November. Circulation for November was 9,891 which is up 3,209 from last year. There were 147 new patrons and 533 items added. Yorkville High School donated 6 back issues of yearbooks for the genealogy collection. The Library has received a new Checkpoint server and there have been no problems since it's installation. City Council Liaison /Human Resource None. Standing Committees • Policy —None. • Personnel—None. • Community Relations—None, • Finance—A meeting date will have to be set. • Automation—None, Unfinished Business Building Update - Tom Lindblom reported what had been happening with the new building and with the Historical Wing remodel, New Business Student Identification Cards—There was a policy passed out. Sandy Lindblom moved to table this issue until next month. Gail Gaebler seconded the motion. The motion carried. An Internet policy was passed out, Gail Gaebler moved to accept the proposed Internet policy. Beth Gambro seconded the motion. The motion carried. Adiournment The meeting was adjourned at 8:40 pm. Minutes submitted by Laura Leppert.