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Park Board Minutes 2007 02-22-07 UNITED CITY OF YORKVILLE YORKVILLE PARKS & RECREATION DEPARTMENT BOARD MEETING Parks & Recreation Administrative Office Riverfront Building Thursday,February 22,2007 MINUTES CALL TO ORDER: Meeting was called to order by Ken Koch at 7:01 p.m. ROLL CALL: Ken Koch, Gary Golinski, Debbie Horaz, Kelly Sedgwick, and Alderman.James Bock GUESTS/CITY OFFICIALS/STAFF: Dave Mogle, Director of Parks and Recreation Sue Swithin, Superintendent of Recreation Scott Sleezer, Superintendent of Parks Alderman James Bock Alderman Valerie Burd Tom Engler, Superintendent of Schools, District 4115 .Jean Dlujopolski, futme minute taker OLD BUSINESS: School/Park Agreement Tennis Courts Update The Board unanimously consented to move this agenda item next in the meeting schedule. At the last City Council meeting, it was approved that City money,not to exceed$40,000, would be used to help refurbish the 6 current tennis courts next to the middle school,pending that this amount could be identified in the budget. It was agreed that the Council would not look to Parks and Recreation for this funding. City Council asked the Park Board to give a recommendation by the March 6th COW meeting in regards to the proposed 4 new tennis courts that could be constructed on the parking lot of Yorkville Grade School with the City's contribution of$110,000, in addition to the $40,000 for refurbishing the existing courts. At the last Board meeting, the Park Department suggested a 10 court tennis complex across Game Farm Rd. next to the high school, and wanted more time to research this and other alternatives. It is now known that the land across the street is owned by the Cemetery and the likelihood of schools or parks getting the land is probably remote. Dave Mogle is trying to contact the President of the Cemetery Board at this time. Dr. Engler said the original main objection of the Cemetery Board was that it is sacred ground. Dr. Engler's contact from the Cemetery suggested the School District's custodians could maintain the cemetery in exchange for land, but that is not reasonable for the custodians' time. The cemetery would be nice for practice fields or tennis courts, but the School District is tight with money now and so many other projects are taking priority. I Dr.. Engler explained that the middle school reconstruction is about half done being made ready for high school students for the 2008 school year, On that property,the 6 tennis courts will be refurbished well and should last another 25 years. Currently, Yorkville Grade School is being gutted and refurbished and Circle Center Grade School is being refiubished with referendum money, Raintree Middle School and Bristol Bay Elementary Schools will be constructed as well. There were previous talks about 4 tennis courts at Raintree on Parks and Recreation's 7 acre property. However, Dr. Engler suggested 4 new courts near the other 6 courts, because the grade school reconstruction had areas torn up anyway. The current parking lot could be used as a base for new courts at a considerable savings. Tennis court and sport complex locations effect how much they are used, Dr. Engler's theory is if tennis courts are built within a development, there may be a lack of use or misuse from skateboarding or climbing fences. The area suggested already has high use. The School District does not have the funds to build 4 new tennis courts, so does not plan to do so. Eventually there will be a new high school on the south side of town on a parcel off Route 47 probably by 2009. A tennis complex is a possibility on that future site. Parks and Recreation has a 10 acre site adjoining that area, Dr. Engler suggested the opportunity to save maybe $30,000-$40,000 if the City would build new courts on the current parking lot compared to other locations. The intergovernmental agreement between the City and the Schools is in process. If the Park Department wants to build, run, and maintain courts it could be included in the agreement, One of the concerns mentioned by the park board was the lack of parking in the area of the current and proposed courts. Dr. Engler said for tournaments there are 350 parking spaces within the high school lot, 250 places behind the middle school, and 95 places in front. New bleachers will not be added to the 6 courts, because most players don't want fans close. There are currently 2 sets of bleachers now. If 4 new courts were to be built, a set of bleachers would be provided on each side. Parking would be extended for the new courts too, Ken Koch named some of the future park sites that may include tennis courts such as a big regional park near Bristol Bay, Hoover, Raintree, and the firture high school site, The School Board brought up that school facilities are used for City and Parks and Recreation activities in exchange for just the cost of a police officer. Custodian costs are up and utility costs are increasing. The School Board feels the City in good faith could put money in school facilities as a thank you. Dr. Engler feels the City should recognize without the School District, a Park Department would not be there. Cooperation is needed, and Dr. Engler feels cooperation has been the best it has been. He wants to maintain this. The School Board thinks the City buying new tennis courts would be a nice gesture. Dr. Engler has been contacted by the Oswegoland Park District and Montgomery last fall for partnering with Yorkville schools within the Grande Reserve area. He told them they can talk with the School Board. Joliet is nearing District boundaries as well with 11 farms under options for possibly 2600 acres. End of May is when the courts will begin to be refurbished and all courts would be shut down for the summer. If 4 new courts were built that would happen at the same time. By August 8°i the courts need to be ready for IHSA teams to start. City Council wants to know if the Park Board supports new tennis courts, but not out of Parks and Recreation's budget. The budget is tight and two active grants axe in the process which the Board fronts money before reimbursement. Dave Mogle opened it up to Park Board comments. Ken Koch expressed concern while talking with a few aldermen to justify to the citizens the cost of$110,000 for 4 courts when there are traffic light requests and sidewalk issues that concern the taxpayers. Alderman Burd said City Council always has to address concerns and justify actions of them. They have to look at what gets the best use for the money. She was concerned when the District said it may have to bus students to off site courts. If the courts are used by the high school students, she believes they should be adjacent to the high school for the best use and save money for buses. She wants Yorkville schools to have what other school districts have. With the $19 million City budget, she wants to spend money on what affects the most people. Safety issues have to be prioritized first. Amenities such as tennis courts are quality of life issues, Alderman Surd is not going to be serving City Council as an alderman next year, She would like to give kids the tennis courts before her term is over, Ken Koch was concerned with the traffic flow of the front parking lot with the middle school open for one more year, Dr. Engler responded that the buses usually leave by 2:40PM on school days. Tennis in spring and fall are not affected by traffic, After construction, the traffic pattern and the amount of parking spaces will not change. Mr. Koch asked about the base for the new courts. Half would be on the parking lot and half would be built on a new base. Dr. Engler said the slope of the land is not a problem. Bids rarely come in far from the construction estimates. The $110,000 would not escalate because the contract would state it cannot exceed that amount. Options are included that could be added or deleted depending on the bids.. Gary Golinski complimented the City and School District on the great relationship. The City does use the school facilities all the time. He acknowledges the courts are now heavily used, and he would like to see more courts. It makes sense for both parties to collaborate. There is synergy when this happens, and it creates savings for the taxpayers. If funding is available through the City, without affecting Park and Recreation funds for other planned projects, and the courts are viewed as a priority, he supports the new tennis courts. Tournament play on the courts would bring in money. Although, it would take lots of tournaments to pay for the project, Alderman Burd is on the Tourism Council Board. Groups can bring in people to the area for sporting competitions for revenue. Dr. Engler cautioned that the courts are built for the public at large. People want to use them now in addition to the school use.. General public would have to be taken care of first and then worry about increasing tournament play. When Raintree courts are finished, they can help provide more space for play for the public. Dr. Engler suggests looking ahead and supported Parks and Recreation planning more courts when possible. Dave Mogle stated the obligation of spreading out the amenities in different areas of the city when possible. Dr. Engler reiterated that the new courts near the current ones are just a suggested opportunity. The area will be tom up anyway and at the end of the summer, the tennis project is finished instead of waiting down the road. The $110,000 includes the surfaces and fencing for 4 new tennis courts, not lighting, The School District would pay for the parking lot. Dr. Engler may ask Castle Bank if during the Castle Bank Challenge, they have ideas for fundraising for lights for the courts to get the community involved. The decision for the new courts is with the City Council and if they deem the courts a priority. Dr. Engler compliments the upkeep of the parks. He gives Scott Sleezer credit for this. When Brian DeBolt builds the projects to come this summer if will be of good quality also. The middle school has been remodeled for the last 2 years and by the end of the summer it will be 90%renovated. It then could be ready in 2008 to be a Freshman Campus if needed. The gym floor will be resurfaced, new lighting added, and a new air conditioning system was installed with the new boiler system. Dave Mogle verified that the City would pay a maximum of$110,000. Dr. Engler said the School District would be obligated to pay any extra cost beyond that amount, Two ( Board members are not present tonight, Chris Rollins and Van Truman, and will be contacted by Dave to voice any concerns regarding the recommendation to City Council. Gary Golinski is for it, if the budget allows. The intergovernmental agreement is in progress now. The new courts could be part of that. The agreement regarding the 6 tennis courts is still valid, and Dr. Engler said it does not need to change. Sue Swithin would like to discuss the issue more with Staff before a recommendation is made. Raintree and the new high school are other sites that factor into the decision. During the meetings for the intergovernmental agreement, Sue suggests the current tennis court agreement (from 1975) be meshed with the use agreement to make sense out of them better. The School District needs to know the decision by the week of the City Council meeting for bids, The Schools don't have the grant opportunities the City does. Dave Mogle will talk with the Board Members not present. It will be conveyed that board members present at the park board meeting recognized the value to the community to have the new courts. Park and Recreation funding is not available, however. If the City Council can identify other funding sources then the park board is supportive. If Parks and Recreation gave a recommendation it would mean that the 4 courts would be placed on a wish list and then the City would prioritize the list within the budget. APPROVAL OF MINUTES: The minutes from the Regular Park Board Meeting of February 8, 2007, were approved on motion by Gary Golinski and seconded by Debbie Horaz. The motion was unanimously approved. BILLS REVIEW: Cash Analysis & Bill List Gary Golinski motioned to approve the cash analysis and bill list. The motion was seconded by Kelly Sedgwick. Roll call vote: Ken Koch—Yes, Gary Golinski—Yes, Debbie I-Ioraz-Yes, and Kelly Sedgwick-Yes. The motion was unanimously approved. OLD BUSINESS: Athletic Field Reservation Fees From the discussion from the last Board meeting, Dave Mogle made changes in this document., Point D was changed and now reads, "The Parks and Recreation Department may give consideration to the waiver or partial waiver of fees for youth organizations who are party to a cooperative agreement with the City". As an example, YYBSA would fall under the specified organization. The Board agrees. Ken Koch and Dave Mogle showed the fees to representatives of YYBSA. They gave feedback and were understanding on the security deposit. Section F Security Deposit reads, "A security deposit will be required. The amount will be $100 per day(no lights) or$150 per day (with lights), to a maximum of$500 for any tournament, event or program." The $100 is per event (1 to 3 fields). Any group for a weekend tournament or a season of league play will have the maximum of$500. For the season such as with YYBSA, the deposit would be held all summer. A credit card number can be held for deposit security. If a check is ( given, it will be cashed to make sure there are sufficient funds, and then a new check from the Park and Recreation Department will be returned within 2 weeks, Tournaments for YYBSA would require an extra security deposit. Sue Swithin said the league could have the option of paying the tournament security deposit and if no problems, the deposit could just roll over to the next tournament. So if they planned on 6 tournaments, the same money could be used over and over. The field policy will be the same at the Beecher fields. Under Preparation of Fields on the next page, the last line states, "Seasonal leagues will be granted one night of free light usage per week, maximum 10 weeks". This was a result of the meeting with YYBSA. This is specific to leagues that play almost every night for the season. Friday play under lights may be ideal since it would not be a school night. Also, YYBSA may block out Tuesday and Thursday nights since the mens league plays then. If this is true, Sue Swithin would like to talk with Pete so she knew if the mens leagues could start at an earlier time. Gary Golinski suggested that the leagues granted the 10 free nights of lights be only ones that have a cooperative agreement with Parks and Recreation. The other change to the Athletic Field Reservation Fees was discussed at the last meeting. Originally there was not a tournament package option without lights. The original packages would be offered at$100 less for tournaments without lights. There was talk to remove the 6 p.m. start time on Fridays of tournament play, but the policy l states that the beginning time can be negotiated. In the Tournament Athletic Field Reservation, under Special Requests that was approved during the last meeting, it states, "Any special tournament requests for any variances shall be submitted in writing along with the athletic field reservation request. Special tournament requests shall include, but not limited to, use of field lights, fundraising activities, extended park hours use...". The tournaments that YYBSA have had in the past will be grandfathered in. New tournaments for this season will be charged fees. This agreement may change next year. It may be possible to have YYBSA still line fields at times like last year. Parks and Recreation pays so much to maintain the fields every year. The Athletic Field Reservation Fees, pending the change of adding the clause that seasonal leagues with a cooperative agreement with Parks and Recreation can receive one night of free light usage for 10 weeks, was approved by Debbie Horaz and seconded by Gary Golinski. The motion was unanimously approved. MPI South Letter of Understanding- There was a follow up meeting with MPI regarding the matter of using a portion of land cash contributions towards parks and facilities that do not border the development. It was agreed that 25% of the funds could be used for this purpose, or more if agreed by both parties. Dave Mogle wrote the letter of understanding, and it was included in the Board packet. The letter is delivered, but the annexation agreement is formally approved next week. The MPI South Letter of Understanding was approved on motion by Kelly ( Sedgwick and seconded by Gary Golinski. The motion was unanimously approved. Townes of Windett Reserve Last September, Mike Schoppe and Carrie Hansen from Wiseman Hughes described the land of Townes of Windett Reserve, adjacent and south of Windett Ridge. This borders the school/park site (3 acres of park), but no boundary was defined. There are 6.6 additional acres north of the school property that are part of the Windett Ridge Development. Laura Haake put together drawings of this with 3 options of boundaries. The Board in September encouraged Staff to look at the whole area to configure things the best. The swale can be moved or put underground (such as under a parking lot) when boundaries are established. The swale cannot be moved where it enters or exits the site. Ideally, parks should have good street frontage. The maps show the contour lines. The Park Department would like to know what facilities the school plans to build and the park can supplement those. Staff is talking about possible facilities for the park site such as baseball fields or soccer fields. Scott Sleezer guesses the school would prefer the first of the three options for access to Route 47. Communication with the schools is needed., For instance, it would be convenient for parking to be on the side of the park site. Grading is not done yet, so land can be manipulated by the engineer when plans are finalized. A trail will be running through the site. At Planning Council today, Dave Mogle reported that the area farthest to the east (10 lots on given maps) will be delayed because of no sewer and will be handled by a new lift system. Those lots will be graded and seeded and will remain undeveloped for awhile. Staff will come back to the Board with specific facilities for the park areas. Caboose Acquisition Research The owners of the green caboose near Riverfront will sell it for$10,500. The plan was to refurbish it by volunteers and pay only for materials. The original bid to move the caboose was $18,500. Ken Koch found on the internet the cost of $4,000 to purchase rails and the base for the caboose at the park site. Dave Mogle received a quote from the caboose owner and her contact gave the price of$10,000 to move it. A house mover from Sandwich will be giving Dave a quote also. Another option is that the project manager of the dam construction said the crane at the site could move it to Riverfront Park for free, This would have to be done by next month when the ground is still frozen. Debbie Horaz feels the caboose would be an asset at any park if it wouldn't work at Whispering Meadows, Gary Golinski agrees the caboose is a nice amenity. Riverfront Park playground will be redone soon. It is the only wooden structure in the city. It may have a train or an aquatic theme. Scott Sleezer thought of the option of the caboose along the river to the west of Route 47, near the Old Post Office. Dave Mogle would have to talk to the owner if the location of the caboose would change the price at all. Burlington Northern was not interested in helping with the move or sponsoring it. Dave Mogle will come back to the Board with more numbers to make a decision. Scott Sleezer wondered if the caboose could be purchased, but allowed to stay on the tracks until next year. The free crane would not be feasible with meeting with the Board and City Council in time. .James Bock gave the suggestion of using a heavy lift Helio. Helicopters are used in military training and sometimes they do lifts for free as training. Twenty-five tons could be lifted according to Alderman Bock's flying experience. He had done work like this during his training. The Army Air Guard could be notified to move the caboose. YMCA Partnership Update Dave Mogle, Andrew Bobbin, and Kelly Cost the City's Bond Council had a conference call. They discussed the financial mechanisms that could be followed for a joint partnership with the YMCA for building an indoor swimming pool. In the future the Board will give firm direction on this issue, so Dave can notify the YMCA on its position. Ground breaking will happen in 2008. Staff has to decide what projects are the most feasible and the most beneficial to the Parks and Recreation mission and promote those to the Board. NEW BUSINESS: Draft Hoover License Agreement and Conceptual Plan The Board has a copy of the Kendall County Forest Preserve District License Agreement. The updated conceptual plan for 80 acres of Hoover was presented by Laura Haake. Fox Road enters Hoover. The west side of the open field shows parking and community gardens and to the right roller hockey, a skate park, a maintenance facility, and a proposed 35,000 square foot recreation building is planned. The teen area is at the front so it can be easily monitored by the police and the community. The front area equals 24.7 acres. Beyond the railroad tracks, Parks and Recreation has 55.3 acres. After the tracks to the left are 2 buildings the Forest Preserve would like to keep. Nose- end panting would be along the north/south road to promote the nature feel. The road is one way and probably would be widened eventually. Basketball and tennis courts are in front. The open space would be soccer fields so the goals could be moved for special events like car shows or reenactments. An ice rink and sand volleyball courts are part of the plan. To the east a lighted baseball complex is between the tree line and roads and has restrooms in the center, To the northeast, concessions and bathrooms are shown. This area behind the baseball fields is sloped and could be used for movies in the summer and sledding in the winter. A playground is included. There would be trails to a canoe access point, a fishing pier, and an overlook within the Forest Preserve land. The active Parks and Recreation area includes 18 hole disc golf, a ropes course, and a viewing and climbing tower. The Forest Preserve area shows cross country skiing trails, camp clusters, some shelters, and a restoration area. The facilities ( are included, but locations or the number of fields or courts may change within the conceptual plan. The soccer area may need to be graded around a swale. There will be a road re-alignment. Over the tracks, the road will be to the right. Debbie Horaz complimented the design and how packed it is with amenities for the space. Kelly Sedgwick questioned the original thought of mountain biking in this area. Dave Mogle replied that the Forest Preserve resisted this. Even a biking area would be less destructive, but that is off the plan too to preserve the land. Jason made the point that once you have people on bikes, some go off the trails and do things they should not.. Kelly promoted bikers that really work to maintain trails and preserve the land and appreciate the trails more than others. A small area such as sharing with cross country skiing could work.. Dave Mogle can go back to the Forest Preserve with these comments. Eventually, the Fox River Trail will connect Silver Springs. There is a grant possibility with extending the trail at Crawford Park and bring it south to Fox Road and along that road. The County Board will pass on it this year with being busy with the land acquisition referendum in April. The Boy Scouts met with the Forest Preserve today.. Jason understood the Park Department cannot take reservations years in advance. The Outdoor Education will not be renewing at Silver Springs. The Forest Preserve is wondering if it moved to Hoover, how would that impact the Park Department. It would be positive for the active area. The County Board is interested. Dave Mogle verified that the buildings the Park Department wanted would not be affected.. YYBSA wants to volunteer for publicity to clean parks or work on fields, Ken Koch suggested that they could help fix roads at Hoover. Scott Sleezer can find work for them.. The license agreement is for 30 years, Parks and Recreation is responsible for utility costs and the buildings it would operate. The Forest Preserve wants to protect natural forest preserve and even in the active area, wants the land to have the ambiance of a forest preserve. Law enforcement is required for the park area. City sewer and water is wanted in the area, Gary Golinski questioned Section 6 Acquisition of Remaining Acreage. The second bullet reads, "All of the costs due CorLands per the "Lease Agreement",,.shall be shared evenly, with one-half of the costs by the District and one-half by the Licensee." Gary verified that is for the holding fee. If April's referendum was to pass then the fee would end. Then $60,000 would be paid this fiscal year. There would be 3 months to close. One more payment of$60,000 would be paid for the CorLands fee. Last year this fee amounted to $180,000. About$61,000 of that amount was billed to the City in the FY06/07 when it should have been billed in the FY 05/06 because CorLands forgot to bill the City in the spring. It should have been paid out of last year's budget.. The third line of the first bullet should read"not limited to" instead of"but limited to grant applications to governmental agencies, funding applications to private parties, ...". This error will be corrected. Section 8 addresses law enforcement. The multiple question marks stands for any policies Parks and Recreation have. The Park Department can never own this land, The Public Works Department will operate and maintain sanitary sewer and water system,. On page 3, the bullets concern natural environment such as storing materials. Section 9 gives permission to build facilities. Section 10 describes certain things that share costs such as roadways and infrastructure. Section 11 covers uniform standards such as signage. Section 12 describes the protection of natural resources, Section 13 states that annexation can occur if the referendum fails. Gary Golinski suggested checking that the date listed is OK. Dave Mogle will do this. Section 14 outlines hazardous materials. Section 15 about insurance was compiled by sample agreements found. Each party will be named an insurer. The 80 acres will be opened through the winter and will not be closed. Some Forest Preserve staff may be residing at Hoover. Page 7 Section 27 discusses the transition period. Debbie Horaz compliments Section 31 which reads, "This Agreement may be amended or revised with the approval of both the District and Licensee." Section 26 states that the Forest Preserve has the final decision making authority. It was asked if model rockets can be shot up on Hoover grounds. Beecher has had that activity. Sue Swithin directed the Board to turn to Section 8 Management and Operation section. When the agreement states the "General Use Regulation Ordinance of the i - District_", the Park Board should be aware of those ordinances and see a copy of them. Will the Forest Preserve ordinances pertain to the parks 80 acres? Sue Swithin mentioned that according to the first bullet of Section 8, the Yorkville Police Department is to enforce District ordinances. This is an issue. On page 8, the new address of Parks and Recreation needs to be changed Site Swithin wants to see in writing what Parks own and can operate. That will be in the license exhibit. BlackberryWoo(ls Annexation Agreement Amendment McHugh Builders are the developers for this area. The current agreement states the Developer will front find half for the land cash contribution($75,000). The other half would be paid as permit fee as the homes are built. Blackberry Woods is requesting to pay the whole $150,000 through permits. Dave Mogle explained some of the difficulties of that such as the parks get built slower. This request is taking place because at Parks and Recreation's requirement; the park ravine had to be cleaned up of trash and small trees were removed at their expense_ The park is 4 acres, but 3 acres is ravine The Developer spent$50,000 on cleaning the ravine and cutting 90% of every tree tinder 5 inches for stand of woods.. When Country Hills Park was built by permit, it took 8 years to build because it was a slow moving subdivision, The cost of construction had gone up over 8 years. Staff recommends declining the request. Staff and the Board had fought for not giving credit for all this land originally, A small playground can fit on the land adjacent to the ravine. Kelly Sedgwick suggested mountain billing in that area. A small portion of the land could be linked to the back of the school site with maybe a pedestrian bridge across ( Blackberry Creek. The Board had asked the developer for an alternative park site after the annexation agreement was signed and was turned down, The motion to not amend the Blackberry Woods Annexation Agreement was given by Gary Golinski and seconded by Kelly Sedgwick. The motion was unanimously approved. Recreational Trail GrantApplication/Wheaton Street Woods The deadline for the grant application is next week. Wheaton Woods across from FE Wheaton would have a nature trail. Most costs would be in-house labor. The grant would match 50/50. Staff wants to do a shelter with a couple of picnic tables. A shorter path would be ADA acceptable, made out of wood fiber and a second chip path would be longer around the tree stand. Along the path would be interpretative signs for the trees or animals. This trail is close to the Caledonia Park so it may be linked as well as with the Industrial Park, especially FE Wheaton. People could take lunch breaks in the area. There is the possibility of a partnership with FE Wheaton. Ken Koch suggested looking into St.. Joseph's with Greg Milliam. The company is supportive of the community„ The total cost of the park is $50,000 or less with in-kind labor.. The Board consents to proceed with this project. Beaver Street Building Recreational Use Ben Moe offered a lower rate for renting half the building at 205 Beaver Street within the Industrial Building where Tim Rochford has the Empower Karate. Mr. Moe is willing to add at his expense a small air conditioner, remove some walls, and do painting, The Parks and Recreation would need to raise the income to support the lease. Tim pays $1750 a month plus utilities. Staff brainstormed some revenue producing programs such as batting cages, golf nets, golf lessons or golf simulators, .Judo club (which Tim encourages), dance studio, fitness center with machines with membership. The fitness room could be used for parents that are there for kid classes. Sue Switlun would like input from the Board, if money should be spent on cosmetic changes that can't be transferred to another building. Fitness equipment, some flooring, batting cages could be moved. A curtain to divide the room may cost$2,000, but it could be taken to another building or maybe Ben would pay for that.. Sue is concerned with the pressure of making back the rent. However,this place would allow growth and help prove the need for a future recreation facility. Tim Roclrford would allow usage of his equipment like mats and mirrors when not needed by his classes. Sue would work with Tim and increase programming ideas between the two. Tim and Ben are both great to work with which provides one of the greatest assets. Most of the usage for this facility would be fall, winter, and early spring. Summer would be a slower time. The building gets warm in the summer. Dave will continue to talk to Ben Moe about arrangements. The building would have to be ADA accessible, Sue could plan materials and usage and provide estimates of costs with capital dollars if the Board is willing to put money into this. General approval after the costs and the phases would be needed and then it would go to City Council, The batting cages would need an attendant or the machines are permanently fixed to the floor. A person would supervise ( the fitness room, Ken Koch said $30 an hour is charged for pitching lessons elsewhere. The goal is to cover expenses and offer more services.. REPORTS: Recreation- Tournament Requests The Fox Valley YMCA would like to hold the Tri-City Challenge on May 6ch at 7 a.m, at the Riverfront Park shelter and the boat launch. They are applying to waive the fee for sponsorship. The group is asking for a$1500 donation from the United City of Yorkville. Sue Swithin will pass the request for sponsorship on to the Human Resource Commission, The security deposit of$100 was given. She would recommend granting use of the park and waiving fees except for the security deposit. The Board agrees. The second request is for the use of Regional Park by Andy Kaczmarek .Jr'. for a fundraiser in honor of Sid Chapman who is part of the Yorkville community and the Bristol Kendall Fire Department. All proceeds would go to his family. The event is May 6t'from 1 a.m, — 1 p.m, This would be East Side versus West Side, That date is free. The person has not filled out a field reservation form yet until they are available. Scott Sleezer suggested that BKFD request this instead of a private citizen. Sue will get the proper paperwork to fill out and proceed with this request. t Petry Clark requests fields for 2 tournaments. Sue Swithin will pass the request forms to Ken for Mr. Clark. The dates will be filled out and fees can be stated at that time. The Board will be notified about this again. ADDITIONAL BUSINESS: Grande Reserve Regional Ball Diamond Fence Update The Board consented at the last meeting to all the fields with fences at 260 feet on each side and 300 feet in the center. YYBSA suggested 300 feet all around for one of the fields. This will not happen to Regional, but maybe in upcoming fields this could be possible. Ken Koch asked if YYBSA could put portable fences up at the pony field at Beecher and at Grande Reserve fields. He can talk with Scott Sleezer later. At Beecher soccer happens in the spring. Ken said that T-ball may move to the 2 Circle Center Fields and using the all dirt infield. New Part and Recreation Office and Moving Schedide The next Park Board Meeting on March 8a'will be located at the new location. Coffee with the mayor at the new location is scheduled for April 21". Miscellaneous Dave Mogle distributed to the Board a resignation letter from Seth Schoonover, School ( District liaison to the Park Board. Due to scheduling conflicts, he will no longer serve on the Park Board. Alderman James Bock warns that he won't be seen for a month due to landfill meetings. That starts on March 7`11 . Debbie Horaz attended a coffee with the mayor and Alderman Paul .Tames was also present. She thought it was a good idea that someone from the Park Board was there, and she was able to answer some questions. Dave Mogle can ask if the mayor wants a Park Board representative at the coffees, Debbie doesn't mind doing this again. ADJOURNMENT: The meeting adjourned at 10:40 p.m. following the motion by Gary Golinski and seconded by Debbie Horaz. The motion was unanimously approved. Minute Taker—Eileen Lesak