Park Board Minutes 2007 05-10-07 appG�Od o
UNITED CITY OF YORKVILLE �D
Yorkville Parks & Recreation Department Board Meeting
1 Administration Office—Riverfront Building,201 W. Hydraulic St.
Thursday May 10,2007, 7pm
Call to Order:
The meeting was called to order at 7:03pm by Chairman Chris Rollins.
Roll Call:
Board members present: Chris Rollins, Ken Koch,Van Truman,Debbie Horaz, Kelly
Sedgwick.
Introduction of Guests, City Officials and Staff.
Also present:
Director of Parks and Recreation—David Mogle
Superintendent of Recreation—Tim Evans
Superintendent of Parks—Scott Sleezer
Approval of Minutes:
Dave Mogle to make changes to the noted corrections to the minutes of April 30, 2007
and forwarded to the Board. Chris Rollins made a motion to approve said changes. Ken
Koch approved and seconded by Kelly Sedgwick. Motion carried unanimously by voice
C vote.
Bills Review:
Cash Analysis
Bill List
There was a question regarding May Actual vs. Fiscal Yr to Date on the Detailed
Revenue and Expense Report. Chris Rollins motioned to approve. The Cash Analysis and
Bills List was approved by Van Truman approved and seconded by Debbie Horaz.
Approved unanimously on a roll call vote: Rollins-yes,Koch-yes, Truman-yes, Horaz-
yes, Sedgwick-yes.
Old Business:
YMCA Partnership Proposal Update:
Emphasize to the New Mayor and the City Council that we've seen a number of other
potential proposals for facilities to be built in the community that might include some
element of recreation and exercise equipment without a requirement of a financial
commitment on the part of the City of Yorkville in order for those amenities to be built
for the community. The Y's timeline and Yorkville Parks and Recreation's timeline
doesn't match up.
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Park Naming Contest for Grande Reserve Park D:
The initial vote resulted in a tie between Stepping Stones Park and Fox Park. Tiebreaker
went to Stepping Stones Park. Chris Rollins motioned for Dave Mogle to take the naming
application onto the City Council for Stepping Stones Park previously known as Grande
Reserve Park D. Debbie Horaz approved and seconded by Kelly Sedgwick. Motion
carried unanimously by voice vote.
Grande Reserve Concession Resolution:
Fox Metro has given a verbal commitment to the variance from an outdoor grease trap to
an indoor grease trap only.Fox Metro has requested a written request from Yorkville
Parks&Recreation. Target Date for the completion of the concession stand is set for July
3`d.
Van Truman commented that there is ample parking available,but residents are now
parking on the grass. Signs to be put up stating that No Parking is Allowed on the grass.
Inform Law Enforcement of the change and to start ticketing for illegal parking.
Community Survey Contract:
A quote from NIU Public Opinion Laboratory in the amount of$10,558 to perform a
community survey of no fewer than 400 listed and unlisted households. The survey is to
be conducted in Aug. 2007 by trained students. Motion to approve; Ken Koch approved
and seconded by Van Truman. Motion carried unanimously by voice vote.Now to be
presented to City Council.
Raintree Park B Plan:
Scott Sleezer presented an updated concept plan to the Board. Originally presented in
June '06, is being brought back in anticipation of the next OSLAD Grant submittal with
some adjustments and an estimated budget of less than$500,000. Some adjustments to
the 7 acre park include a walking trail loop, a few basketball hoops for community play,
lights for the tennis courts as well as a ball board for individual practice, and changing
the name of the sledding hill to an Exercise/Challenge Hill. The refund from Prairie
Meadows could be used for some of the funding. Motion carried unanimously by voice
vote.
New Business:
Raintree B OSLAD Grant Certification Approval:
Motion carried unanimously by voice vote.Now to be presented to City Council.
Prairie Meadows RFP Results:
Scott Sleezer presents proposal results for the firefighter theme park. To honor fallen
firefighters for their service. Motion to approve the playground equipment selection in
the amount of$87,270; with the Supernova listed as an alternate if the budget allows.
Debbie Horaz approved and seconded by Kelly Sedgwick. Motion carried unanimously
by voice vote. There were questions raised about adding the Fireman's Prayer to the park.
It would seem to be very appropriate, but it's really more of a question for legal counsel
but I wouldn't see a problem with it as long as the City Council agrees with it.
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Steven Bridge Park Special Event:
{ Parks and Recreation is planning an All-Star baseball night for a dedication ceremony of
the Steven Bridge Park Baseball Complex to take place on the evening of July 3`a, 2007.
The plan is to have the entire Bridge Family present for the ceremony. The event will
mark the completion of the YYBSA season.
Reports:
Parks Report: No Report
Recreation Report: 2 vendors for Hometown Days—A flat fee of$4000 per vendor. Park
Board will have control on what they sell. Any money we make can possibly go back into
the funding of Hometown Days. Parks will be responsible for checking ID's and to give
out wrist bands.
Additional Business:
Future Meeting Schedule &Agenda Items: Dave Mogle has created a spreadsheet for
visibility on Future Meeting Schedule and Agenda Items. This tool will become very
handy when individuals ask about the status of certain issues;you can easily look ahead
and see when it is scheduled for the Park Board.
Adjournment:
Motion to adjourn; Kelly Sedgwick approved and seconded by Debbie Horaz. Meeting
was adjourned @ 8:55p.m.
Minutes submitted by
Jean Dlugopolski,Minute Taker
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