Park Board Minutes 2007 09-27-07 APFOVED
United City of Yorkville
Yorkville Parks and Recreation Department Board
Meeting
Administration Office - Riverfront Building, 201 W.
Hydraulic Street, Yorkville, IL 60560
Thursday, September 27, 2007, 7pm
Call to Order:
The meeting was called to order at 7:00 by Chris Rollins.
Roll Call: Chris Rollins, Ken Koch, Van Truman, Debbie Horaz, and Kelly
Sedgwick
Vickie Coveny (arrived at 7:15 pm)
Introduction of Guests, City Officials and Staff:
Alderman Joe Plocher
Superintendent of Recreation - Sue Swithin
Public Comment:
None
Presentations:
None
Approval of Minutes:
Minutes - Regular Park Board Meeting - September 13, 2007
Van Truman noted on page two that GEO transactions should say GL
for general ledger.
Van Truman wanted to amend page four second paragraph down
where it said that he "noted a concern over the fact that they could
put a cell tower in the space" he was more concerned it would be a
possibility that they could put a cell tower in the space.
Alderman Plocher noted that Attorney Roth should be Mike not Joe.
Ken Koch made a note that on page 8 Wally BS should actually say
YYBS.
Chris Rollins made the motion to approve the minutes of the Park
Board Meeting of September 13, 2007 minutes with amendments
made. Koch made the motion and Sedgwick seconded the motion. The
motion was unanimously approved by voice vote.
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Bills Review:
Chris Rollins noted he signed the checks.
Sue Swithin stated that she wanted to make sure this gets in with the
bill list.
Ken Koch asked about getting a list of the light charges so he could
get an idea what we spent. Swithin said she would ask for a summary.
Koch also asked about the generator costs. Swithin said that the price
includes the light towers, concession and other stuff.
Chris Rollins made the motion to approve the cash analysis bills list as
submitted. Truman made the motion and Horaz seconded the motion.
The motion was approved by roll call: Rollins-Yes; Truman-Yes;
Sedgwick-Yes; Koch-Yes Horaz-Yes.
Old Business:
Nome Town Days Recap
Sue Swithin reported with an update: with a few exceptions, all the
bills that had to be turned in for Home Town Days have been
reviewed. We were waiting on a few bills from the Park Department.
She told the Board they would have a report next week, the second
Thursday in October. She reported that we'll see all the revenue and
expenditures next week, and that we would see a net profit this year
of thirteen thousand.
School-Park Agreement Update
Sue Swithin reported we would have a meeting set for October 16tH
with Van Truman, Sue Swithin, and Dave Mogle at the high school at
4:00 pm and they'll be discussing the school calendar and letting them
know the status of that and also discuss a little about the Home Town
Days and the football game going on during the festival to see if there
are any issues there.
Chris Rollins would like added to the agenda a recap of any sights that
we understand might be ,joint school park sights and what stage
they're at with any of those.
Ken Koch said that the school is concerned about the football game in
that there will possibly be drunken people coming over from the
festival. Rollins noted that the game will have their own gate security
and that the criticism is based on speculation and there is little that we
can do about it. He wants to know if they have any real complaints.
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He felt that discussing joint school park sights and what stage they're
at is more important.
Community Survey Update
Sue Swithin reported she talked with the lady from NIU. Sue noted
that the final mailing will be mid October. Mid November there will be
a draft report and a final report in December. There was a set back
due to the fact we had to change the type of survey we had to do.
Van Truman wants to know what the response rate would be and Sue
said she'd have to get that but would email to everyone.
New Business:
None
Old Business:
Sue Swithin noted that the revenue postings that were brought up last
month were every two weeks. What happens is the draft from the
bank and the way they do their reporting it looks as if it's posted the
first of the month so sometimes the second bill list we won't see all
revenue posted. The first meeting of each month the posting should be
accurate. More likely the fist bill list of the month will be correct. Sue
said that Home Town Days will be short about forty thousand dollars
but it will show up correctly in the next bill list.
Reports:
Director Report - None
Parks Report - None
Recreation Report - None
Additional Business:
Future Meeting Schedule & Agenda Items:
Sue Swithin reported there are no new meeting schedule changes.
Ken Koch reported he wanted a copy of the executive session that we
unsealed two weeks ago in executive session on the initial discussion
of the Hoover property dated December 4, 2002.
Koch also wanted to know if we were fixing Beacher center fields. He
was concerned about the huge ruts where the semis were. He noted
they were on the edge of the outfield where the alpha grass meets the
infield. The kids are playing soccer on them and they should be fixed.
He feels that it should be mentioned to Scott. Swithin said she would
let Scott know.
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Swithin reported on the issue with Beacher parking. She found out
that moving youth six division to the Rotary Park was not a good idea
because there were too many issues and complains and people had to
change their schedule and we can't do that in the middle of the
season. She said that we're doing everything that we can and next
year that they will redo schedules and move divisions to elevate the
parking issues.
Adjournment: Regular meeting suspended at 7:30 pm and executive
session started at 7:30 pm
Chris Rollins made a motion to suspend the regular meeting and enter
into executive session, for two purposes, for the discussion for the
purchase of lease agreement property for the use of the public body
and for to discuss an employee matter. Horaz made a motion and
Truman seconded the motion.
Chris Rollins called a roll to call vote to go into executive session: Chris
Rollins-Yes; Ken Koch-Yes; Van Truman-Yes; Deb Horaz-Yes; Kelly-
Sedgwick-Yes; Vickie Coveny-Yes; Alderman Joe Plocher-Yes
Next tweeting: Oct 11. 2007
Minutes respectfully submitted by
Jamie Cheatham, Minute Taker
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