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Public Works Committee Minutes 2007 11-06-07 APPROVED 12/4/07 Page 1 of 2 UNITED CITY OF YORKVILLE PUBLIC WORKS COMMITTEE MEETING TUESDAY, NOVEMBER 6, 2007 7:00 P.M. City Hall Conference Room PRESENT: Alderman Joe Besco, Chairman Andrew Deitclunan, EEI Alderman .Joe Plocker Rob Zoromski, Lerman Alderman .Jason Leslie Andy Mrowicki, Smith Engineering Alderwoman Robyn Sutcliff Alan Norton, Cannonball Estates Public Works Director Eric Dhuse City Engineer Joe Wywrot The meeting was called to order at 7:00 pm by .Joe Besco. Presentations: None. Minutes for Correction/Approval: October 2, 2007—The minutes were approved as presented. New Business 5. PW 2007=157 Well No. 4 Rehabilitation —Sole Source Contractor—This will move on to COW as presented for a vote. 6. PW 2007-158 Raintree Village Units 1 —6—Letter of Credit Reductions —This will be sent to the City Attorney to see if he agrees. This will go on to COW.. 9. PW 2007-161 In-Town Road Program —Proposed Addendum #1 for Engineering Services— This is an additional cost of$20,243.75 for additional work related to the work stoppage and drainage issues. This will move on to COW for discussion. 1. PW 2007-153 Water Department Report for July 2007— This will move on to COW on Consent Agenda, 2. PW 2007-154 Water Department Report for August 2007—This will move on to COW on Consent Agenda. 21. PW 2007-173 Cannonball Estates—Alice Avenue Storm Sewer—Alan Norton was here to discuss this issue. He is asking the city to accept the storm sewer with the understanding that this will be resolved within the 1 year warranty period. 22. PW 2007-174 Cannonball Estates—Storm Sewer Final Acceptance and LOC Reduction No. 7—This will be revised to include the discussion on the storm sewer and it will move on to COW. 3. PW 2007-155 Proposed Public Works Committee 2008 Meeting Schedule—There were some changes to the suggested dates. This will move on to COW. 4. PW 2007-156 Responsible Bidder Ordinance— There was concern this would shut out the smaller companies. No further action is needed on this. 7. PW 2007-159 Fountain Village—IDOT Highway Permit— This will move on to COW on Consent Agenda with authority for the clerk to call the bond if needed. 8. PW 2007-160 In-Town Road Program —Sidewalk Easement Agreement—This will move on to COW. 10. PW 2007-162 Route 34/Sycamore Intersection Improvements—Agreements — The developer has not yet signed this. This will move on to COW. Paee 2 of 2 11. PW 2007-163 Capital Project Performance Incentives/Penalties Discussion — There are already penalties if the developer does not finish on time. There were concerns that the quality of work could possibly be lower if there were incentives to finishing early. No further action is necessary. 12. PW 2007-164 Cannonball Road & Route 47 Intersection Design Discussion — This is going to be torn up next year. No further action is needed. 13. PW 2007-165 Speedway Station—Storm Sewer Replacement—This will move on to COW on Consent Agenda, 14. PW 2007-166 Autumn Creek Unit 1 —Bond Reduction No. 1 —This will move on to COW on Consent Agenda. 15. PW 2007-167 Kendalhvood Estates —Off site Easement —This will move on to COW on Consent Agenda. 16. PW 2007-168 Game Farm Road/Somonauk Street—Plat of Highways Addendum #1 — The documents need to be prepared for the MFT Appropriation. This will move on to COW on Consent Agenda. 17. PW 2007-169 Monthly Tool Inventory— This is informational only. No further action is needed. 18. PW 2007-170 Request to Purchase Two Pick-Up Trucks for Public Works Department— There are supposed to be 3 trucks. The money for the purchase is in the capital budget This is informational only. 19. PW 2007-171 Kendall Marketplace—Temporary Entrance Permit Bond—IDOT has agreed to let the bond expire. No further action is needed 20. PW 2007-172 Gruber-Kostal Dental Office—Release of Letter of Credit—This will move on to COW on Consent Agenda. 23. PW 2007-175 Yorkville Market Square—Letter of Credit Reduction #1 —This will move on to COW on Consent Agenda. 24. PW 2007-176 Grande Reserve Unit 23 —Site work Letter of Credit Reduction 91 —This will move on to COW on Consent Agenda. 25. PW 2007-177 Autumn Creek Unit 2 —Plat of Easement— This is for the school, park and detention sites. This will move on to COW on Consent Agenda. 26. PW 2007-178 Wells 3 & 4 Treatment Facility— Change Order#5 — This is a time extension only, This will move on to COW on Consent Agenda. Old Business PW 2007-147 Road Fee Policy—Discussion— There is a proposal from EEI for the Transportation Fee Analysis. There is no money in this year's budget for this, It will be budgeted for next year. This will come back in January or February. PW 2007-133 Grande Reserve Regional Park—AT&T Utility Easement—Update— There is no additional information at this time. Additional Business Alderwoman Sutcliff,asked about how the city bids out it's work for consultants. There was brief discussion about the request for information process.. The meeting was adjourned at 8:54 P.M. Minutes submitted by Laura Leppert