Resolution 2009-09 a o09 - CA
Illinois De 1Y1PJlt Resolution for Improvement by
Municipality Under the Illinois
of Transportation Highway Code
E IT RESOLVED, by the City Council of the
Council or President and Board of Trustees
United City of Yorkville Illinois
City, Town or Village
that the following described street(s) be improved under the Illinois Highway Code:
Name of Thoroughfare Route I From I To
Bridge Street Illinois 47 at US Route 30
BE IT FURTHER RESOLVED,
1. That the proposed improvement shall consist of the city's share of project costs for IDOT Contract No.60F98
to replace traffic signals and re- stripe the roadway at the intersection of Illinois Route 47 (Bridge Street) and US Route 30
(Baseline Road).
and shall be constructed N/A wide
and be designated as Section 09- 00038 -00 -TL
That there is hereby appropriated the (additional ❑ Yes ❑ No) sum of Twelve thousand, six hundred and fifty
And 00/ 100------------------------------------------------------------------------------- - - - - -- Dollars ( $12,650.00 ) for the
improvement of said section from the municipality's allotment of Motor Fuel Tax funds.
3. That work shall be done by contract ; and,
Specify Contract or Day Labor
BE IT FURTHER RESOLVED, that the Clerk is hereby directed to transmit two certified copies of this resolution to the
district office of the Department of Transportation.
Approved I, Jacquelyn Milschewski Clerk in and for the
United City of Yorkville
City, Town or Village
3 ) 1/10 q County of Kendall , hereby certify the
Date
foregoing to be a true, perfect and complete copy of a resolution adopted
by the City Council
Council or President and Board of Trustees
Department of Transportation at a meeting on February 24, 2009
Date
S4 .
IN TESTIMONY WHEREOF, I have hereunto set my hand and seal this
..► a� t, day of.
Regional En eer
(SEAL)
<� City, Town, or Village Clerk
Printed 2/3/2009 BLR 09111 (Rev. 11/06)
I
4� ?pp
�QS,
Illinois Department of Transportation
Division of Highways / Region 2 / District 3
700 East Norns Drive / Ottawa, Illinois / 61350 -0697
Telephone 815/434 -6131
March 11, 2009
Ms. Jacquelyn Milschewski
City Clerk
800 Game Farm Road
Yorkville, IL 60560
CITY -MFT
Yorkville
Section 09- 00038 -00 -TL
Dear Ms. Milschewski:
The resolution adopted by the City Council on February 24, 2009 appropriating
$12,650.00 of Motor Fuel Tax funds for this section was approved today.
This resolution provides for the construction of traffic signals at the intersection
of Illinois Route 47 and US 30.
*NOTE: Approval of this resolution does not authorize expenditure of MFT
funds. Proper documentation must be received by our office prior to
paying any bills out of the MFT account.
If you have any further questions, please feel free to contact Roger Blakley at
815- 434 -8495.
Sincerely,
George F. Ryan, P.E.
Deputy Director of Highways,
Region Two ngineerr
S Y d r'g
By: Kenneth R. Lang, P.E.
District Local Roads & Streets Engineer
cc: MFT Auditor
RB: bbNorkvil le09- 00038- 00- TLResolution
Illinois Department of Transportation
Division of Highways / Region 1 / District 1
201 West Center Court / Schaumburg, Illinois 1 601 96 -1 096
Telephone 847/705 -4000 V 1f
6
RT1 (K)US30
March 9, 2009
C� S
The Honorable Valerie Burd
Mayor
United City of Yorkville
800 Game Farm Road
Yorkville, IL 60560
Dear Mayor Burd:
Enclosed for your files, please find a completely executed Agreement for the
modernization of traffic signal at the intersection of US 30 @ IL 47 /Baseline
Road.
If you have any questions regarding this matter, please contact Mr. Robert
Nanna of my staff at 847 - 705 -4423.
Very truly yours,
Diane M. O'Keefe, P.E.
Deputy Director of Highways,
Region One Engineer
By: Z viStephe rTr a , P.E.
Bureau Chief of Traffic Operations
Enclosure
AGREEMENT
THIS AGREEMENT entered into this �:iA day o A.D., by and between
the STATE OF ILLINOIS, acting by and through its Department of Trans rtation, hereinafter
called the STATE, and the UNITED CITY OF YORKVILLE, County of KENDALL, of the State of
Illinois, hereinafter called the CITY.
WITNESSETH
WHEREAS, the STATE, in order to facilitate the free flow of traffic and insure safety to
the motoring public as part of the Highway Safety Improvement Program is desirous of
improving the existing signalized intersection at US 30 by modernizing the traffic signal at US 30
@ IL 47 /13aseline Road, (to be known as STATE Section 2009 -003 TS and Contract No. 60F98)
and by performing all other work necessary to complete the improvement in accordance with the
plans and specifications; and,
WHEREAS, the CITY is desirous of said improvement in that same will be of immediate
benefit to the CITY, and permanent in nature; and,
WHEREAS, the intersection of US 30 @ IL 47 /Baseline Road lies within the corporate
limits of the CITY.
NOW THEREFORE, in consideration of the mutual covenants contained herein, the
parties hereto agree as follows:
1. The STATE agrees to prepare plans and specifications, receive bids, award the contract,
furnish engineering inspection during construction, and cause the improvement to be built in
accordance with the plans, specifications, and contract. The STATE also agrees to pay all
construction and engineering costs subject to reimbursement by the CITY as hereinafter
stipulated.
2. The CITY agrees to approve the plans and specifications by letter or resolution prior to the
STATE advertising for the work to be performed hereunder.
3. It is mutually agreed that the proportional participation for the construction costs and
engineering costs of this improvement shall be as follows:
US 30 FEDERAL STATE
Traffic Signals @ FUNDS FUNDS CITY FUNDS
IL 47 /13aseline Rd. 90% 7.5% 2.5%
Engineering (15 %) 90% 7.5% 2.5%
4. It is mutually agreed that the estimated construction costs and engineering costs of this
improvement are divided as follows:
US 30 FEDERAL STATE CITY*
Traffic Signals FUNDS FUNDS FUNDS TOTAL
IL 47 /Baseline Rd. $ 180,000 $15,000 $ 5,000 $ 200,000
Engineering (15 %) $ 27,000 $ 2,250 $ 750 $ 30,000
$ 207,000 $17,250 $ 5,750 $ 230,000
*The CITY will be financially responsible for 100% of the installation costs including
maintenance for the emergency vehicle pre - emption equipment installation. These costs
are not reflected in the above estimated figures and should be approximately $6,900 for
both the equipment and engineering.
If, in the future, the STATE adopts a roadway or traffic signal improvement including the
aforementioned intersection(s) requiring modifications to the traffic signal(s), then the CITY
agrees to be financially responsible for all costs pertaining to the EMERGENCY VEHICLE PRE-
EMPTION EQUIPMENT in conjunction with the STATE'S proposed improvement (if applicable).
5. It is mutually agreed that the CITY will reimburse the STATE in an amount equal to the
CITY'S share of the actual cost as determined in accordance with Item #4 above. It is
mutually agreed that upon award of the contract for this improvement, the CITY will pay to
the Department of Transportation of the State of Illinois, in a lump sum from any funds
allotted to the CITY. An amount equal to 80% of its obligation incurred under this
Agreement, and will pay to the said Department the remainder of its obligation (including
any non - participating costs for FA projects) in a lump sum, upon completion of the project
based upon final costs.
6. Upon acceptance by the Department of Transportation of the traffic signal improvement
included herein, the financial responsibility for maintenance and electrical energy for the
operation of the traffic signals shall remain as outlined in the Master Agreement executed
between the UNITED CITY OF YORKVILLE and the Department of Transportation on March
14, 2007.
7. The actual maintenance will be performed by the STATE with its own forces or through an
ongoing contractual agreement.
8. Payment by the STATE of any or all of its share of maintenance and energy costs is
contingent upon the STATE receiving adequate funds in its annual appropriation.
9. The STATE retains the right to control the sequence of timing on the traffic signals.
10. The STATE will be responsible for maintenance of lane line and median line markings. The
CITY will be responsible for maintenance of crosswalk and stop line markings under their
jurisdiction.
i
11. The CITY agrees to exercise its franchise right to cause private utilities to be:relocated at no
expense to the STATE.
12. This agreement shall be binding upon and inure to the benefit of the parties hereto, their
successors and assigns.
UNITED CITY OF Y
By: 0a L A
MAYOR
Date: a/-qq 100
ATTEST:
C �J v CLER
STATE OF ILLINOIS
DEPARTMENT OF TRANSPORTATION
B L5- ) , o k
DISTRICT ENGINEER
Date: �" i
PLAN APPROVAL
WHEREAS, in order to facilitate the improvement at the intersections of US 30 @ IL 47 /Baseline
Road the UNITED CITY OF YORKVILLE hereby approves the plans and specifications for the
proposed traffic signal improvements at the said intersection above.
APPROVED:
UNITED CITY OF YORKVILLE
By:
MAYOR
Date: c? h L //O
ATTEST:
U 0 'Zlerk
SEAL