Public Works Committee Minutes 2006 01-09-06 Page 1 of 4 PROVED 2/6/06
PUBLIC WORKS COMMITTEE MEETING
Monday, January 9, 2006
7:00 pm
City Hall Conference Room
CITY STAFF PRESENT:
Art Prochaska—Mayor (arr. 7:45pm) Joe Wywrot - City Engineer
Joe Besco —Alderman Eric Dhuse—Director of Public Works
Dean Wolfer—Alderman
Paul James -Alderman
GUESTS:
Larry Franklin, resident
Jeff Freeman-EEI
The meeting was called to order by Alderman.Toe Besco at 7:00pm
APPROVAL/CORRECTION OF MINUTES: DECEMBER 5 2005
Approved as submitted.
PRESENTATIONS:
I. PW 2006-04 SCADA System—Contractor Qualification Process by EEI
Jeff Freeman gave an overview of the SCADA system and said that it is the"nerve
center" for the City water system. He said that the installation of this system is highly
specialized with a limited number of qualified contractors. Five firms were interviewed
by a committee consisting of City personnel and EEI representatives, The committee
then selected the three most qualified firms, Mr. Freeman said that the committee is now
asking the Council to ratify this process/questionnaire and confirm that the City will seek
bids from the following firms: Engineered Control Solutions, Kamp Synergy and US
Filter Control.
This will move forward to the January 170' C,O.W and Jeff Freeman will attend to answer
questions.
Z. PW2006-I6 Route 47 Improvements (Corneils-Baseline) —EngineeringAgreemeut
by EEI
This item was tabled until the February Public Works meeting.
Page 2 of 4
3. PW 2006-18 Water Connection Fee—Proposed Revision by EEI
Mr. Freeman said that the current water connection fee for a single-family home is
$2,660. He then referred to a handout that showed the cost for water supply,treatment
and storage and suggested an increase to $3,700. For comparison purposes, he noted that
Montgomery charges $3,591 and $4,637 for Sugar Grove per single family. Increases
would also be implemented for commercial and other structures.
The committee concurred regarding an increase per Mr. Freeman's suggestion and this
item will be moved to January 17th C.O.W. for discussion. Mr. Freeman will attend also
to make the presentation..
(The committee moved forward on the agenda to 01d Business, item 92 to accommodate guest Larry
Franklin)
OLD BUSINESS:
#2 PW 2005-28 Private Improvements in City Right-Of Way, Tree Removal Policy
Joe Wywrot referred to a memo and rough draft of a policy from John Wyeth. Mr.
Wywrot said that the homeowner is responsible for submitting plans for right of'way
improvements. A bond amount of$50041000 was suggested for such projects.
Building permits were suggested as a means of regulating bricked-in mailboxes in the
right-of-ways. However, Attorney Wyeth had previously stated that a policy should be
written for that, rather than using a permit. Ultimately it was decided to require a permit
but, fees will be waived.
The Comarittee then discussed Mr. Franklin's request for curbing in front of his property.
The neighbors' approval must also be obtained.
Revision comments will be given to Mr. Wyeth for inclusion in a revised policy and Mr.
Franklin's request will be moved to C.O.W. on January 17a'.
NEW BUSINESS:
1. PW 2006-05 Bristol Bay—Plat of Easement for Offsite Utilities
This easement is needed for a water main between Grande Reserve and Bristol Bay. It
was recommended for approval. It moves forward to the C.O.W. consent agenda on
January 17a'.
2. PW 2006-06 Betzwiser Development—Earthwork Letter of Credit Reduction
The letter of credit is expiring and needs to be renewed. It moves to the January 17a'
C.O.W. consent agenda.
3. PW 2006-07 Rob Roy Creek Interceptor(Contract#2)— Change Order#2
This was for crop damage and it was recommended for approval. Mr. Wywrot
recommended it move forward to the January 17th C.O.W. agenda.
Page 3 of 4
4. 2006-08 Rob Roy Creek Interceptor (Contract 93)— Change Order#3
This also pertains to crop damage and also addresses a delay in sewer pipe delivery. It
will move forward to the C.O.W. consent agenda on .January 17'h.
5. PW 2006-09 In-Town Road Program Phase 2
Smith Engineering is proceeding with the design for phase 2. Mr. Wywrot issued a
memo regarding: 1) the possible alignment of Adams Street and Van Emmon Street and
2) extending the Mill Street reconstruction.
The committee discussed these two points. They felt the residents of Adams Street
should be asked for their input about possibly malting their street a cul de sac. It was also
noted that a train could block access to that street. It was decided to address this matter
when the downtown is redeveloped.
On point 42, it was noted that there is very poor drainage on Mill Street between Fox and
Washington. It would cost approximately $100,000 additional to repair this area. The
committee will ask Ms. Pleckham to determine fund availability. If the money is
available, Mr. Wywrot will have Smith Engineering proceed with the engineering and
this item would be placed on a C.O.W. agenda.
6. PW 200640 Sunflower Estates Unit 1 —Bond Reduction 94
7. PW 2006-11 Sunflower Estates Unit 2—Bond Redaction #2
8. PW 2006-12 Sunflower Estates Unit.3—Bond Reduction 42
These three items are all standard bond reductions on work that has been completed. All
three have been reduced to the minimum 15%prior to acceptance. These will move
forward to the January 17th C.O.W. consent agenda.
9. PW 2006-13 Galena Road Watermain —Laycom Easements
This is an additional easement on Galena Road that Laycom has approved. Only 2
easements are still needed. This item moves to the January 17th C..O.W. consent agenda.
10. PW 2006-14 Saravanos Properties—Earthwork Letter of Credit EXPiration
A renewal letter of credit will be obtained. This also moves to the January 17'h C..O,W.
agenda.
11. PW 200-615 F.E. H7neaton Expansion—Final Acceptance & Letter of Credit
Reduction 4.3
The punchlist is complete and Mr. Wywrot recommended that the City Council accept
the watermain and sewer for ownership and maintenance. There will be a one-year
warranty bond for$8,246. It was recommended to move this to the January 17th C.O.W.
on consent.
Page 4 of 4
12. PW 2006-17 2005 In-Town Road Program—Change Order No. 1
This was for the roadway project and represents a decrease of$37,000. Mr. Wywrot
recommended this be approved and it will move to the January 17th C.O.W. consent.
13. FY 2006/2007 Budget Request
Improvement projects discussed were:
• Somonauk Road and Game Farm Road
• Orange Street improvements
• Rte. 47 from Kennedy Road to south of Rte. 71
• Rte. 47 from Caton Farm Road south to I-80
• Widening on Rte. 47 from Comeils north to Baseline Rd.
Mayor Prochaska suggested the City begin to set aside money for the various projects
and work with developers to procure land for future Public Works buildings on both the
south and north side of town. The Hamann property on Eldamain Road was suggested as
one possible site.
Another possible project was a new water tower south of town and west of Rte. 47.
Sidewalk projects were also discussed.
r
OLD BUSINESS
1. PW 2005-25 Tree Canopy Protection Ordinance—Part One
Alderman Besco said that he had contacted Morton Arboretum for a possible presentation
relating to this ordinance, however, he had not yet received a reply.
ADDITIONAL BUSINESS:
Alderman Besco said that some residents in Countryside had steel plates in the gutters.
He said these pose an extreme hazard when snow is plowed. Property owners have been
notified to remove these, however, they have not complied with the request. It was
suggested to send another letter stating that the resident has 30 days in which to comply
or the plates would be removed and the homeowner billed. Eric Dhuse will initiate these
letters.
Mayor Prochaska said that a resident had contacted him about a damaged mailbox during
snowplowing and also requested that the snow be placed in the open space in his
neighborhood. The Mayor will forward the information.
The meeting was adjourned at 8:25pm.
Minutes respectfully submitted by
Marlys Young, Minute Taker
PLEASE SIGN IN
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