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Public Works Committee Minutes 2006 01-09-06 Page 1 of 4 PROVED 2/6/06 PUBLIC WORKS COMMITTEE MEETING Monday, January 9, 2006 7:00 pm City Hall Conference Room CITY STAFF PRESENT: Art Prochaska—Mayor (arr. 7:45pm) Joe Wywrot - City Engineer Joe Besco —Alderman Eric Dhuse—Director of Public Works Dean Wolfer—Alderman Paul James -Alderman GUESTS: Larry Franklin, resident Jeff Freeman-EEI The meeting was called to order by Alderman.Toe Besco at 7:00pm APPROVAL/CORRECTION OF MINUTES: DECEMBER 5 2005 Approved as submitted. PRESENTATIONS: I. PW 2006-04 SCADA System—Contractor Qualification Process by EEI Jeff Freeman gave an overview of the SCADA system and said that it is the"nerve center" for the City water system. He said that the installation of this system is highly specialized with a limited number of qualified contractors. Five firms were interviewed by a committee consisting of City personnel and EEI representatives, The committee then selected the three most qualified firms, Mr. Freeman said that the committee is now asking the Council to ratify this process/questionnaire and confirm that the City will seek bids from the following firms: Engineered Control Solutions, Kamp Synergy and US Filter Control. This will move forward to the January 170' C,O.W and Jeff Freeman will attend to answer questions. Z. PW2006-I6 Route 47 Improvements (Corneils-Baseline) —EngineeringAgreemeut by EEI This item was tabled until the February Public Works meeting. Page 2 of 4 3. PW 2006-18 Water Connection Fee—Proposed Revision by EEI Mr. Freeman said that the current water connection fee for a single-family home is $2,660. He then referred to a handout that showed the cost for water supply,treatment and storage and suggested an increase to $3,700. For comparison purposes, he noted that Montgomery charges $3,591 and $4,637 for Sugar Grove per single family. Increases would also be implemented for commercial and other structures. The committee concurred regarding an increase per Mr. Freeman's suggestion and this item will be moved to January 17th C.O.W. for discussion. Mr. Freeman will attend also to make the presentation.. (The committee moved forward on the agenda to 01d Business, item 92 to accommodate guest Larry Franklin) OLD BUSINESS: #2 PW 2005-28 Private Improvements in City Right-Of Way, Tree Removal Policy Joe Wywrot referred to a memo and rough draft of a policy from John Wyeth. Mr. Wywrot said that the homeowner is responsible for submitting plans for right of'way improvements. A bond amount of$50041000 was suggested for such projects. Building permits were suggested as a means of regulating bricked-in mailboxes in the right-of-ways. However, Attorney Wyeth had previously stated that a policy should be written for that, rather than using a permit. Ultimately it was decided to require a permit but, fees will be waived. The Comarittee then discussed Mr. Franklin's request for curbing in front of his property. The neighbors' approval must also be obtained. Revision comments will be given to Mr. Wyeth for inclusion in a revised policy and Mr. Franklin's request will be moved to C.O.W. on January 17a'. NEW BUSINESS: 1. PW 2006-05 Bristol Bay—Plat of Easement for Offsite Utilities This easement is needed for a water main between Grande Reserve and Bristol Bay. It was recommended for approval. It moves forward to the C.O.W. consent agenda on January 17a'. 2. PW 2006-06 Betzwiser Development—Earthwork Letter of Credit Reduction The letter of credit is expiring and needs to be renewed. It moves to the January 17a' C.O.W. consent agenda. 3. PW 2006-07 Rob Roy Creek Interceptor(Contract#2)— Change Order#2 This was for crop damage and it was recommended for approval. Mr. Wywrot recommended it move forward to the January 17th C.O.W. agenda. Page 3 of 4 4. 2006-08 Rob Roy Creek Interceptor (Contract 93)— Change Order#3 This also pertains to crop damage and also addresses a delay in sewer pipe delivery. It will move forward to the C.O.W. consent agenda on .January 17'h. 5. PW 2006-09 In-Town Road Program Phase 2 Smith Engineering is proceeding with the design for phase 2. Mr. Wywrot issued a memo regarding: 1) the possible alignment of Adams Street and Van Emmon Street and 2) extending the Mill Street reconstruction. The committee discussed these two points. They felt the residents of Adams Street should be asked for their input about possibly malting their street a cul de sac. It was also noted that a train could block access to that street. It was decided to address this matter when the downtown is redeveloped. On point 42, it was noted that there is very poor drainage on Mill Street between Fox and Washington. It would cost approximately $100,000 additional to repair this area. The committee will ask Ms. Pleckham to determine fund availability. If the money is available, Mr. Wywrot will have Smith Engineering proceed with the engineering and this item would be placed on a C.O.W. agenda. 6. PW 200640 Sunflower Estates Unit 1 —Bond Reduction 94 7. PW 2006-11 Sunflower Estates Unit 2—Bond Redaction #2 8. PW 2006-12 Sunflower Estates Unit.3—Bond Reduction 42 These three items are all standard bond reductions on work that has been completed. All three have been reduced to the minimum 15%prior to acceptance. These will move forward to the January 17th C.O.W. consent agenda. 9. PW 2006-13 Galena Road Watermain —Laycom Easements This is an additional easement on Galena Road that Laycom has approved. Only 2 easements are still needed. This item moves to the January 17th C..O.W. consent agenda. 10. PW 2006-14 Saravanos Properties—Earthwork Letter of Credit EXPiration A renewal letter of credit will be obtained. This also moves to the January 17'h C..O,W. agenda. 11. PW 200-615 F.E. H7neaton Expansion—Final Acceptance & Letter of Credit Reduction 4.3 The punchlist is complete and Mr. Wywrot recommended that the City Council accept the watermain and sewer for ownership and maintenance. There will be a one-year warranty bond for$8,246. It was recommended to move this to the January 17th C.O.W. on consent. Page 4 of 4 12. PW 2006-17 2005 In-Town Road Program—Change Order No. 1 This was for the roadway project and represents a decrease of$37,000. Mr. Wywrot recommended this be approved and it will move to the January 17th C.O.W. consent. 13. FY 2006/2007 Budget Request Improvement projects discussed were: • Somonauk Road and Game Farm Road • Orange Street improvements • Rte. 47 from Kennedy Road to south of Rte. 71 • Rte. 47 from Caton Farm Road south to I-80 • Widening on Rte. 47 from Comeils north to Baseline Rd. Mayor Prochaska suggested the City begin to set aside money for the various projects and work with developers to procure land for future Public Works buildings on both the south and north side of town. The Hamann property on Eldamain Road was suggested as one possible site. Another possible project was a new water tower south of town and west of Rte. 47. Sidewalk projects were also discussed. r OLD BUSINESS 1. PW 2005-25 Tree Canopy Protection Ordinance—Part One Alderman Besco said that he had contacted Morton Arboretum for a possible presentation relating to this ordinance, however, he had not yet received a reply. ADDITIONAL BUSINESS: Alderman Besco said that some residents in Countryside had steel plates in the gutters. He said these pose an extreme hazard when snow is plowed. Property owners have been notified to remove these, however, they have not complied with the request. It was suggested to send another letter stating that the resident has 30 days in which to comply or the plates would be removed and the homeowner billed. Eric Dhuse will initiate these letters. Mayor Prochaska said that a resident had contacted him about a damaged mailbox during snowplowing and also requested that the snow be placed in the open space in his neighborhood. The Mayor will forward the information. The meeting was adjourned at 8:25pm. Minutes respectfully submitted by Marlys Young, Minute Taker PLEASE SIGN IN MEETING: 1� rat li�i �k DATE: �gp�E BUSINESS P[-GONE � 553`3'139