Public Works Committee Minutes 2006 03-06-06 Page 1 of APPROVED 6/5/06
UNITED CITY OF YORKVILLE
PUBLIC WORKS COMMITTEE MEETING
MONDAY, March 6, 2006 7:00 P.M.
City Hall Conference Room
PRESENT:
Alderman Joe Besco, Chairman
Alderman Paul James
Alderman Dean Wolfer
Public Works Director Eric Dhuse
City Engineer Joe Wywrot
Scott Sleezer
The meeting was called to order at 7:00 pm. by Chairman Joe Besco.
New Business
1. PW 2006-42 Water Department Report for January 2006—This will move on to
the 3-21 COW on Consent Agenda.
2. PW 2006-43 Bruell Street Pump Station—Change Order#3—The final cost of the
project is $327 below the contract award amount. This will move on to the 3-21 COW
on Consent Agenda.
3. PW 2006-44 Contract A.2a (Cannonball Booster Station) & Contract C.5 (South
PRV Station)—Change Order 43—This final balancing change order is a$13,800
decrease. This will move on to COW on Consent Agenda.
4. PW 2006-45 Countryside Parkway (East Kendall to Center Parkway)—MFT
Resolution—This will go on to the 3-21 COW on Consent Agenda.
5. PW 2006-46 Grande Reserve—Kennedy Road Reconstruction at Freedom Place
—The bids will be opened in April, and the results will go straight to COW on April
18th. This is to be funded by the developer. Hopefully the road can be completed
before school starts in August. There are some utility relocations to be done by
ComEd,NiCor, and Comcast.. This will go on to COW as a FYI.
6. PW 2006-47 IDOT Joint Agreement—Route 126 Relocation at Route 71 —The
relocation will make the intersection a 90 degree angle. IDOT will not pay for the pre-
emption equipment, enlarging the street name signs,the street lights, and the casing
pipes, and a MFT resolution will need to be passed for these. There are also 4
ordinances to pass. Ones that prohibit parking and encroachments, and ones that add
the old 126 to the public streets, and renaming it. This will go on to COW for
discussion.
7. PW 2006-48 Grande Reserve (Route 34 Improvements)—Bond Reduction #1 —A
reduction of$426,287.33 would leave $67,308.53 which is 15% of the engineer's
estimate. This will move on to COW on Consent Agenda.
8. PW 2006-49 Southwest Interceptor (Contract 1)—Change Order#1 —This change
order in the amount of$11,940 is for relocating the storm sewer to allow construction
of the sanitary sewer. The work is already complete. This will move on to COW on
Consent Agenda.
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9. PW 2006-50 Water Meter Price Increase—There were some figures in the packet
for two different types of meters. One type was walk by meters, and the other is fixed
base radio reads that can be driven by to read. The drive by kind is the preferred type.
They will be installed mostly in new construction when the building permit is pulled.
A question was asked if meters could be replaced when a house is sold or upgraded. It
was unclear how this could be managed. This will come back sometime in the future.
The price increase will go on to COW.
10. PW 2006-51 New Hire—Operator Level Employee for Street Department—
This hire was slated for February 15`. This is informational only. No further action is
necessary.
11. PW 2006-52 Heartland Circle—Acceptance of Storm Sewer and Sanitary
Sewer—The punch list is done. There is a letter of credit reduction. In the future, Joe
Wywrot does not recommend acceptance until the development is at 70%build out.
This development must be accepted early because of the Annexation Agreement. The
developer will remain responsible for repair and adjustment to certain infrastructure
improvements. This will go on to COW. An estimate will be obtained for a box that
will keep the dirt out of the sewers.
12. PW 2006-53 Kylyn's Ridge Unit 1 —Earthwork Letter of Credit Reduction #2
—This will bring the bond down to 15% of the engineer's estimate. This will go on to
COW on Consent Agenda.
13. PW 2006-54 Kylyn's Ridge Unit 2—Earthwork Letter of Credit Reduction 92
- This will bring the bond down to 15% of the engineer's estimate. This will go on to
COW on Consent Agenda.
14. PW 2006-55 Raymond Regional Storm Sewer—Suen Easement—The
easement is at no cost to the city, and the Suen's will not be responsible to pay for
construction of the storm sewer. This will move on to COW on Consent Agenda.
15. PW 2006-56 Fox Hill Subdivision—Amendment to Recapture Agreement—
This is an amendment to the original recapture agreement. The additions are that the
water and sanitary infrastructure will be oversized West of Rob Roy Creek. This will
go on to COW for discussion.
Old Business
1. PW 2006-40 Public Works/Parks Department Maintenance Facility—There is a
7 acre site on the Menards property that could be used for this building. There is a
proposal for a conceptual design to be done. The cost of the concept will be credited
to the design construction fee if the city acted within 30 days of design completion.
The Park Board inquired if there could be an extension to two months. The Parks
department will help to pay. Land Cash and Capital Fees could be used for the
building. Tracy Pleckham and Bart Olson will help work on funding. This will move
on to COW.
Additional Business
The Fox Hill SSA Bid is in the Paper.
The meeting was adjourned at 8:00 P.M.
Minutes submitted by Laura Leppert