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Public Works Committee Minutes 2006 06-05-06 Page 1 of 4 APPROVED 8/15/06 UNITED CITY OF YORKVILLE PUBLIC WORKS COMMITTEE MEETING MONDAY, NNE 5, 2006 7:00 P.M. City Hall Conference Room PRESENT: Mayor Art Prochaska Alderman Joe Besco, Chairman Alderman Paul James Alderman Dean Wolfer Alderman Marty Moons (arrived at 8:28 pm) Public Works Director Eric Dhuse City Engineer Joe Wywrot David Mogle (left at 7:48 pm) City Administrator.John Crois Jeff Freeman, EEI Krista Simons, SRBL Ray Lee, SRBL The meeting was called to order at 7:00 pm. by Joe Besco. Approval/ Correction of Minutes: March 6,2006, April 3, 2006, and May 1, 2006— The minutes were approved, Presentations: None. New Business I. PW 2006-91 Park Maintenance Building Update -Krista Simons and Ray Lee were here to discuss the design.' There is a parking lot for employees and night meetings, and a parking lot for visitors during the day and parking for the ball field at night. There is a basketball hoop at the end of the visitor parking lot. They showed pictures of buildings in the area, and buildings in other areas that are similar uses. They discussed the plan for the administrative area and vehicle and shop area. The dashed line buildings are to be built sometime in the future. The solid line buildings are what will be built now. To add the future vehicle storage would add $13 million to the project. There was some discussion about the fence. They would probably use green PVC coated chain link or a PVC material that looks like wood. The storm sewer was sized for an open grass park. Aggregate and pavers would send the cost up, but it may be cheaper than changing the storm sewer. There was discussion about moving the greenhouse and plant and tree storage further away from the salt storage. Page 2 of 4 i There is a multi story office building next door to this facility. The concept plan will be looked at and roofs can be added to the storage bins. There can also be landscape islands between the future storage buildings. The price for this design is basically the same besides the salt storage and inflation. This price is for everything in the design that does not say"future". This will move on to COW with some additional information from Speer Financial. 2, PW 2006-92 South Waterworks Improvements—Supplemental Engineering Agreement—This brings the water up to Fox Rd. and Pavillion Rd, Meadowbrook, Silver Fox, Evergreen Farm, Aspen Ridge, Chally Farm and Yorkwood Estates developments are all helping to fund these improvements. The wanted more storage and supply rather than off site water mains. This will proceed as soon as it is funded and approved. This will move on to COW for discussion. 3. PW 2006-93 Southwest Transportation Improvements—Engineering Agreement —Greenbriar Rd, will be extended to Pavillion Rd, Fox Rd, will be resurfaced approximately 5,000 feet to the East end of the Fox Hill subdivision. There was discussion about the connection of'Pavillion Rd. to Eldamain and a question of whether-Greenbriar Rd. could be extended to Highpoint. Greenbiiar could not be extended that far because of existing development. The county wants curb and gutter roads by Aspen Ridge. This will be a significant additional cost. There was discussion about filling in the gaps in sidewalk all the way down Fox Rd. This will move forward subject to the developers making the deposits. This will go on to COW for discussion. 4. PW 2006-94 SCADA Improvements—Bid Results— SCADA stands for supervisory control and data acquisition. This will tie all the waterworks systems together. 2 bids were received and the recommendation is to award the bid to Kamp/Synergy, LLC in the amount of$147,237. This is a budgeted amount. This will move onto COW on June 20th on Consent Agenda. 5. PW 2006-95 Engineering Agreement—Aux Sable Creek Interceptor, Force Main, & Pump Station—'Phis is a contract with Water Deutchler and Associates. IT is for a pump station, a force main, and a gravity interceptor sewer that extends West to Immanuel Rd. This will be discussed with the developer groups and would be subject to developer funding, This will go on to the June 20`h COW on Consent Agenda. 20. PW 2006-110 Blackberry Creek Dam—Feasibility Study—The Army Corps of Engineers is donating this feasibility study for removal of the Blackberry Creek Dam. Other groups may use the study once it is complete. There was some discussion about the effects of removing the dam on the creek and concerns about I C Pond. This will go on to COW as informational. 18. PW 2006-108 Route 34 / Sycamore Road Intersection—Traffic Signal Warrants—No money is budgeted for this at this time. If this is sent to IDOT, and they concur with this study, then the city has to put in the signal. The City will have to find the money for the engineering this year. There was a question of whether the developers would help fund the signal. This will be sent to IDOT immediately and go on to COW for discussion. i Page 3 of 4 6. PW 2006-96 Water Department Report for February 2006—This will go on to COW on Consent Agenda. T PW 2006-97 Water Department Report for March 2006—This will go on to COW on Consent Agenda. 8. PW 2006-98 Water Department Report for April 2006—This will go on to COW on Consent Agenda. Eric Dhuse said he has been seeing high water users this past weekend. He said there is always the rule of even/odd watering only in the early morning or at night. 9. PW 2006-99 Well No. 7 Treatment Facility—Change Order No. 6—This change order in the amount of$6,932.27 is for additional valving for the brine tank and the raw water sample, a permanent space heater outside the electric cabinet and additional builder's risk insurance. This will go on to COW on Consent Agenda, 10. PW 2006-100 Well Nos. 3 & 4 Treatment Facility—Change Order No. 1 — This change order in the amount of$2,755 is for a pulsation dampener for the brine pump. This will go on to COW on Consent Agenda. 11. PW 2006-101 Rob Roy Creek Interceptor (Contract#^) - Change Order No. 1—This is a decrease in the amount of$76,509.16, This will go on to COW on Consent Agenda. 12. PW 2006-102 Rob Roy Creek Interceptor (North Branch Contract#1) —Bid Results—The low bidder is Anderson Underground, Inc. Although the city has never worked with this company before, Walter Deutchler has and they are pleased. The engineer's estimate was $1,26 million, and the bid came in at$966,861.87. This will be funded through a bond. This will go on to COW on Consent Agenda, 1.3, PW 2006-103 Backhoe Bid Results—The bid opening was May 19`h. There was only 1 bid but it was a very competitive price and a fair trade-in value. This will move on to COW on Consent Agenda, 14. PW 2006-104 Raymond Storm Sewer Outfall—IDOT Highway Permit—This is the permit to cross Rt. 47 with the 60" diameter storm sewer outfall. IDOT must approve the plan. At this time, the City does not know who will build it. It will not be a city contract. If the developer does it, the developer will be bonded for the work. If it is a builder, there will be a construction guarantee. This will move on to COW on Consent Agenda. 15, PW 2006-105 Fox Hill Unit 7—Request for Acceptance— Only 2 of the 12 buildings are up, and they are not functional yet. Fox Hill is special, in that there is no warranty period. Staff recommends not to accept the public improvements at this time. This will be sent to John Wyeth for review, This will come back to Public Works in July. 16. PW 2006-106 Prestwick of Yorkville (Phase 1)—Letter of Understanding— This addresses ownership and maintenance for a section of City storm sewer located outside the City limits. This will move on to COW for discussion with the understanding that the draft may change, Page 4 of 4 IT PW 2006-107 Prestwick of Yorkville (Phase 1)—Construction Guarantee— This is treated as a letter of credit reduction before the letter of credit is established. Alderman Besco wondered if the committee should look at the policy for this. The City could require the developer to take out a letter of credit in the full amount, and then turn around and give him the letter of credit reduction. Joe Wywrot said there is no liability for the City in this, it all falls on the developer. This will move on to COW on Consent Agenda. 19. PW 2006-109 Grande Reserve—Neighborhood 17 Water main Easement— T'his easement is needed to complete the loop between Grande Reserve and the rest of town. There is a 1-way pump and no booster station. There is only a PRV station. This will move on to COW on Consent Agenda. 21. PW 2006-111 New Water Meter System—This is to try a new water meter system from American Meter Co. Eric Dhuse does not want to commit to the whole system until he is able to test them. These 500 meters will be hosted by the company and the results will be sent to the city. It will cost $3,500 per year for the testing and $8,000 for the transmitters. There will be 500 of these meters located in Grande Reserve. This will move on to COW on Consent Agenda. 22. PW 2006-112 MFT Crack Filling Project—Bid Results—This will go on to COW on Consent Agenda. This will be funded with MFT dollars. 23. PW 2006-113 Sunfield Restaurant—IDOT Highway Permit—This is for the sidewalk. There will be a bond or a letter of credit for the work. This will go on to COW on Consent Agenda. Old Business 1. PW 2006-81 Heartland Circle Sediment Control—There is a new fabric being used made of heavy duty woven screen, They are using this new material in Wyndett Ridge. Bristol Bay is using the Baskets. This will be removed from the agenda. No further action is necessary. 2, Liaison Responsibilities—Joe Besco would like to go to YBSD meetings. Paul James has been going to some Park Board meetings. Dean Wolfer would split the meetings with Paul. The Council will be reviewing the status of the liaison responsibilities. Additional Business Alderman Besco received a call from the owner of Wendy's. He said the trees at the car wash are blocking the Wendy's sign. He asked why the grass was not cut in front of Wendy's when it was cut everywhere else. Joe Wywrot said he thought the only reason it would have been missed was if there was some debris out there. He also said the sign Wendy's originally proposed, and was told no, is the same sign Culvers installed. Bill Dettmer will be consulted. The meeting was adjourned at 9:12 P.M. Minutes submitted by Laura Leppert PLEASE SIGN IN MEETING: 1� DATE: J s- z 6 NAME BUSINESS PHONE # s w-lo21u s e4 7-Z7Z v L ;� L) Ito IC, 5�