Public Works Committee Minutes 2006 06-05-06 Page 1 of 4
APPROVED 8/15/06
UNITED CITY OF YORKVILLE
PUBLIC WORKS COMMITTEE MEETING
MONDAY, NNE 5, 2006 7:00 P.M.
City Hall Conference Room
PRESENT:
Mayor Art Prochaska
Alderman Joe Besco, Chairman
Alderman Paul James
Alderman Dean Wolfer
Alderman Marty Moons (arrived at 8:28 pm)
Public Works Director Eric Dhuse
City Engineer Joe Wywrot
David Mogle (left at 7:48 pm)
City Administrator.John Crois
Jeff Freeman, EEI
Krista Simons, SRBL
Ray Lee, SRBL
The meeting was called to order at 7:00 pm. by Joe Besco.
Approval/ Correction of Minutes: March 6,2006, April 3, 2006, and May 1, 2006—
The minutes were approved,
Presentations: None.
New Business
I. PW 2006-91 Park Maintenance Building Update -Krista Simons and Ray Lee were
here to discuss the design.' There is a parking lot for employees and night meetings,
and a parking lot for visitors during the day and parking for the ball field at night.
There is a basketball hoop at the end of the visitor parking lot. They showed pictures
of buildings in the area, and buildings in other areas that are similar uses. They
discussed the plan for the administrative area and vehicle and shop area. The dashed
line buildings are to be built sometime in the future. The solid line buildings are what
will be built now. To add the future vehicle storage would add $13 million to the
project. There was some discussion about the fence. They would probably use green
PVC coated chain link or a PVC material that looks like wood. The storm sewer was
sized for an open grass park. Aggregate and pavers would send the cost up, but it may
be cheaper than changing the storm sewer. There was discussion about moving the
greenhouse and plant and tree storage further away from the salt storage.
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There is a multi story office building next door to this facility. The concept plan will
be looked at and roofs can be added to the storage bins. There can also be landscape
islands between the future storage buildings. The price for this design is basically the
same besides the salt storage and inflation. This price is for everything in the design
that does not say"future". This will move on to COW with some additional
information from Speer Financial.
2, PW 2006-92 South Waterworks Improvements—Supplemental Engineering
Agreement—This brings the water up to Fox Rd. and Pavillion Rd, Meadowbrook,
Silver Fox, Evergreen Farm, Aspen Ridge, Chally Farm and Yorkwood Estates
developments are all helping to fund these improvements. The wanted more storage
and supply rather than off site water mains. This will proceed as soon as it is funded
and approved. This will move on to COW for discussion.
3. PW 2006-93 Southwest Transportation Improvements—Engineering Agreement
—Greenbriar Rd, will be extended to Pavillion Rd, Fox Rd, will be resurfaced
approximately 5,000 feet to the East end of the Fox Hill subdivision. There was
discussion about the connection of'Pavillion Rd. to Eldamain and a question of
whether-Greenbriar Rd. could be extended to Highpoint. Greenbiiar could not be
extended that far because of existing development. The county wants curb and gutter
roads by Aspen Ridge. This will be a significant additional cost. There was
discussion about filling in the gaps in sidewalk all the way down Fox Rd. This will
move forward subject to the developers making the deposits. This will go on to COW
for discussion.
4. PW 2006-94 SCADA Improvements—Bid Results— SCADA stands for supervisory
control and data acquisition. This will tie all the waterworks systems together. 2 bids
were received and the recommendation is to award the bid to Kamp/Synergy, LLC in
the amount of$147,237. This is a budgeted amount. This will move onto COW on
June 20th on Consent Agenda.
5. PW 2006-95 Engineering Agreement—Aux Sable Creek Interceptor, Force Main,
& Pump Station—'Phis is a contract with Water Deutchler and Associates. IT is for a
pump station, a force main, and a gravity interceptor sewer that extends West to
Immanuel Rd. This will be discussed with the developer groups and would be subject
to developer funding, This will go on to the June 20`h COW on Consent Agenda.
20. PW 2006-110 Blackberry Creek Dam—Feasibility Study—The Army Corps of
Engineers is donating this feasibility study for removal of the Blackberry Creek Dam.
Other groups may use the study once it is complete. There was some discussion about
the effects of removing the dam on the creek and concerns about I C Pond. This will
go on to COW as informational.
18. PW 2006-108 Route 34 / Sycamore Road Intersection—Traffic Signal
Warrants—No money is budgeted for this at this time. If this is sent to IDOT, and
they concur with this study, then the city has to put in the signal. The City will have to
find the money for the engineering this year. There was a question of whether the
developers would help fund the signal. This will be sent to IDOT immediately and go
on to COW for discussion.
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6. PW 2006-96 Water Department Report for February 2006—This will go on to
COW on Consent Agenda.
T PW 2006-97 Water Department Report for March 2006—This will go on to COW
on Consent Agenda.
8. PW 2006-98 Water Department Report for April 2006—This will go on to COW
on Consent Agenda. Eric Dhuse said he has been seeing high water users this past
weekend. He said there is always the rule of even/odd watering only in the early
morning or at night.
9. PW 2006-99 Well No. 7 Treatment Facility—Change Order No. 6—This change
order in the amount of$6,932.27 is for additional valving for the brine tank and the
raw water sample, a permanent space heater outside the electric cabinet and additional
builder's risk insurance. This will go on to COW on Consent Agenda,
10. PW 2006-100 Well Nos. 3 & 4 Treatment Facility—Change Order No. 1 —
This change order in the amount of$2,755 is for a pulsation dampener for the brine
pump. This will go on to COW on Consent Agenda.
11. PW 2006-101 Rob Roy Creek Interceptor (Contract#^) - Change Order No.
1—This is a decrease in the amount of$76,509.16, This will go on to COW on
Consent Agenda.
12. PW 2006-102 Rob Roy Creek Interceptor (North Branch Contract#1) —Bid
Results—The low bidder is Anderson Underground, Inc. Although the city has never
worked with this company before, Walter Deutchler has and they are pleased. The
engineer's estimate was $1,26 million, and the bid came in at$966,861.87. This will
be funded through a bond. This will go on to COW on Consent Agenda,
1.3, PW 2006-103 Backhoe Bid Results—The bid opening was May 19`h. There was
only 1 bid but it was a very competitive price and a fair trade-in value. This will move
on to COW on Consent Agenda,
14. PW 2006-104 Raymond Storm Sewer Outfall—IDOT Highway Permit—This
is the permit to cross Rt. 47 with the 60" diameter storm sewer outfall. IDOT must
approve the plan. At this time, the City does not know who will build it. It will not be
a city contract. If the developer does it, the developer will be bonded for the work. If
it is a builder, there will be a construction guarantee. This will move on to COW on
Consent Agenda.
15, PW 2006-105 Fox Hill Unit 7—Request for Acceptance— Only 2 of the 12
buildings are up, and they are not functional yet. Fox Hill is special, in that there is no
warranty period. Staff recommends not to accept the public improvements at this
time. This will be sent to John Wyeth for review, This will come back to Public
Works in July.
16. PW 2006-106 Prestwick of Yorkville (Phase 1)—Letter of Understanding—
This addresses ownership and maintenance for a section of City storm sewer located
outside the City limits. This will move on to COW for discussion with the
understanding that the draft may change,
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IT PW 2006-107 Prestwick of Yorkville (Phase 1)—Construction Guarantee—
This is treated as a letter of credit reduction before the letter of credit is established.
Alderman Besco wondered if the committee should look at the policy for this. The
City could require the developer to take out a letter of credit in the full amount, and
then turn around and give him the letter of credit reduction. Joe Wywrot said there is
no liability for the City in this, it all falls on the developer. This will move on to COW
on Consent Agenda.
19. PW 2006-109 Grande Reserve—Neighborhood 17 Water main Easement—
T'his easement is needed to complete the loop between Grande Reserve and the rest of
town. There is a 1-way pump and no booster station. There is only a PRV station.
This will move on to COW on Consent Agenda.
21. PW 2006-111 New Water Meter System—This is to try a new water meter
system from American Meter Co. Eric Dhuse does not want to commit to the whole
system until he is able to test them. These 500 meters will be hosted by the company
and the results will be sent to the city. It will cost $3,500 per year for the testing and
$8,000 for the transmitters. There will be 500 of these meters located in Grande
Reserve. This will move on to COW on Consent Agenda.
22. PW 2006-112 MFT Crack Filling Project—Bid Results—This will go on to
COW on Consent Agenda. This will be funded with MFT dollars.
23. PW 2006-113 Sunfield Restaurant—IDOT Highway Permit—This is for the
sidewalk. There will be a bond or a letter of credit for the work. This will go on to
COW on Consent Agenda.
Old Business
1. PW 2006-81 Heartland Circle Sediment Control—There is a new fabric being used
made of heavy duty woven screen, They are using this new material in Wyndett
Ridge. Bristol Bay is using the Baskets. This will be removed from the agenda. No
further action is necessary.
2, Liaison Responsibilities—Joe Besco would like to go to YBSD meetings. Paul
James has been going to some Park Board meetings. Dean Wolfer would split the
meetings with Paul. The Council will be reviewing the status of the liaison
responsibilities.
Additional Business
Alderman Besco received a call from the owner of Wendy's. He said the trees at the car
wash are blocking the Wendy's sign.
He asked why the grass was not cut in front of Wendy's when it was cut everywhere else.
Joe Wywrot said he thought the only reason it would have been missed was if there was
some debris out there.
He also said the sign Wendy's originally proposed, and was told no, is the same sign
Culvers installed. Bill Dettmer will be consulted.
The meeting was adjourned at 9:12 P.M.
Minutes submitted by Laura Leppert
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