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Park Board Minutes 2006 07-13-06 UNITED CITY OF YORK"TILLE APPROVED YORKVILLE PARKS &RECREATION DEPARTMENT BOARD-MEETING Parks & Recreation Administrative Office Riverfront Building Thursday,July 13,2006 MINUTES CALL TO ORDER: Meeting was called to order by Chris Rollins at 7:00 p.m. ROLL CALL: Ken Koch,Van Truman, Gary Golinski,Debbie Horaz, and Seth Schoonover GUESTS/CITY OFFICIALS/STAFF: David Mogle,Director Scott Sleezer, Superintendent of Parks Sue Swithin, Superintendent of Recreation Laura Haake,Park Planner Travis Miller, Community Development Director Eileen Lesak,Minute Taker in Training Mike Schoppe, SDA Jim Urhausen,Lundmark/The Urhausen Group Brad Urhausen, The Urhausen Group John Duggan, Yorkville Crossing Paula McQuillen,Prairie Meadow Ron McQuillen,Prairie Meadow Randy Witt Sterling Witt PUBLIC COMMENTS: None PRESENTATION: Yorkville Crossing The Yorkville Crossing property had been annexed to the City five or six years ago. On the original annexation agreement there was a commitment on the sketches of three pieces of property that were going to be given to the City for park use. There was a five acre parkibeach on the east end of the lake, a 100 foot wide strip on the west end of the lake, and a sliver of property for public access to the future lake. However,there are some important changes that have taken place since that annexation agreement was approved. These changes may influence whether Parks and Recreation still wants to have those pieces of property. The first change is that Crimson Lane got moved further north making the five acre park smaller. Secondly, the storm water basin originally was to serve all of the Menards properties,Prairie Meadows, and the Hamman properties. Mendards and Prairie Meadows will no longer feed into this basin. As a result the lake will be half the size because not as much volume will need to be stored. Thirdly, Prairie 1 i Gn! eadows has a seven acre park and Autumn Creek has a six acre park which neighbor Yorkville Crossing. The source of water for this lake will be surface water with some storm water. The amount of storm water is significantly less than was originally contemplated. The beach would not be a swimming beach, but instead a fishing or boating beach. The original intent, however, was for it to be for swimming. The entire area will be different than what was anticipated. Dave Mogle stated that an option for the Board to consider would be to not accept this as a feature and accept all cash and work with the storm water management area in Bristol Bay where there will be a multi-acre lake that is more along the lines of a recreational lake. Yorkville Crossing will have only about 115 homes and the land cash obligation will be about three to four acres. The Board would prefer not to take the land in Yorkville Crossing and to take the cash obligation instead since the area will be well served with neighboring future parks. Lundmark Group Jim Urhausen,president and CEO of The Urhausen Group, came as the development consultant of the Lundmark Group. The Lundmark Group will be building a water park in Yorkville. They are eligible to be annexed and are asking for a twenty year annexation agreement that binds Lundmark Group and any successors and the City of Yorkville. But the decision to annex is entirely up to the corporate authorities. The site location will be south of Galena Road, east of Route 47 and north of Comeils Road. The actual park will be 20 acres including attractions,picnic areas and concessions and 22.55 acres will be for parking and a dedicated roadway. It will be zoned B-3 Commercial upon the annexation agreement. There is a proposed signalized intersection with Route 47. The operating season will be 100 days starting at Memorial Day .to Labor Day. The proposed hours of operation will be from 10:00 AM to 7:00 PM with an estimated average daily attendance of 3,000 people. The peak day attendance could reach 5,000-6,000 people. There will be an-initial 1,000,000 gallons of water "charge"prior to opening which they will do between midnight and 5:00 AM. and 3,000,000 during the season. The daily consumption of water will be ten gallons per day from drag out,evaporation,concessions, washrooms, and showers. All water utilized in all park attractions and pools will be recycled,treated and must meet all current and future standards of the Illinois Department of Public Health and any other regulatory agencies. The 4,000,000 gallons of water of daily use is equivalent to the usage generated by 34 detached single family residences over a 365 day year. Their water will be purchased at the prevailing rate. Although this project will create traffic and even though there may be 3,000 guests,this does not mean there will be 3,000 cars. They estimate the average number of ve'ucles entering and leaving the park per day to be 620.. Not all of these people will enter and leave the park at the same time. The proposed opening date will be Memorial Day,2007. 2 Most of the neighboring properties will be commercial. There are some townhouses that back up to the property, but they will be sensitive to them and want to be a good neighbor. Ken Koch asked about having a hotel next to the water park with indoor facilities too. Randy Witt explained that there needed to be a destination first before a hotel will take notice and build there. The park will be very family oriented. All the rides were chosen with families in mind. They are safe and can be done together. There will be interactive play areas, a kiddy pool area, and a wave pool. Every body of water that needs to be filtered and treated will be done twice as often as the required time allotment by the Illinois Department of Health. The three things they feel are very important are safety, cleanliness, and friendliness. The back-wash water from the lazy river and the wave pool will go into holding tanks in the pump. Within 18-24 hours the residual effect of the chlorine flashes off and will be pumped into tankers and used for irrigating. The admission charge has not been finalized yet,but will be about$25 per day and $19 for children under 48 inches. The season pass will be from$85-$90. Yorkville residents will receive a 40% discount off of the season pass cost. They would like the Park and Recreation department to help administer the season passes. Once the details.are worked out,they are willing to provide the wave pool with the waves off for swim lessons. They will provide free sun screen for the public to use from pumps to promote health and welfare. Dave Mogle indicated that this could be a model of the public/private partnership especially since they are very community minded and so cooperative. It will be very good for the City. The overflow parking area may even be able to be used for some joint events. Handling the season passes will be a win-win situation. Parks and Recreation will send out these brochures to every resident in the community which will promote the water park for the Lundmark Group and it will provide the recreational feature to the community. Some special events can also be done on certain days to sponsor something. Randy Witt is also willing to have Boy Scout troops or church youth groups set up a lemonade stand occasionally that will promote community unity and offer great opportunities for fundraising. Of course details would need to be wor`.ed out first. Chris Rollins expressed how happy he and the Board are to have them here. He also stated that Parks and Recreation is always interested in anything that allows them to increase the outreach. When offering the season passes, Parks and Recreation will be able to also promote other programs they offer. They may even be able to get a sand volleyball league together. Chris Rollins's believes everything is well thought out and hopes everything works out so this will happen. He also indicated that the general public is very in favor of the water park,but cautioned to be prepared for a few neighboring people to be against it. Randy Witt stated that off-duty police officers will be used for security and will be very approachable. No alcohol will be served. He wants to have people in an environment that gets them away from it all to escape for the day. In three to four years, he hopes that with landscaping the fence will not be seen so that the people will not see the outside 3 world and the people from the outside will not have to see in. They plan to have an Australian theme. The total project cost is estimated at$27,000,000. This includes the land. They estimate to make on a worse case scenario real estate taxes of$460,000 per year. They will produce revenue from admission tax, which they will ask Yorkville to rebate a portion of that tax for a short period of time. They will receive revenue from retail sales tax. It will be approximately a$850,000 package of revenue to the City of Yorkville. This is calculated at the current tax rate which could go up or down. The state of capacity of the park will be 5,000-6,000 people. When there is up to a twenty-five minute wait for a ride, they will start thinking about closing the gate. They will know the actual number after the first season of operation. They intend to give the people a reason to come back. They have a lot of room for expansion and plan to add attractions. The plans provided are not conceptual plans. They are.what should be seen on opening day. Van Truman indicated that the amphitheater feature could extend the season by adding music and other entertainment events that happen outdoors. Randy Witt explained that the intention of the amphitheater is providing an entertainment option for people to go and relax and to give them more value. All of the pumps will be in pump houses to keep the noise level down and all speakers will be ground level. Paula McQuillen, a visiting guest,recommended having a family night at a reduced rate for single parents to take their families but cannot afford paying the full price. APPROVAL OF MINUTES: Ken Koch wanted to clarify in the minutes that.a lease agreement for Hoover can be established in advance of the Boy Scouts being done. There could also be an interim use agreement that is conditional to work under until the Boy Scouts' agreement terminates and Parks and Recreation's begins so with the consent of the Boy Scouts, Parks and Recreation could plan programs there. The minutes from the June 22, 2006 Park and Recreation Board Meeting were approved on motion by Van Truman and seconded by Gary Golinski. The motion was unanimously approved. BILLS RE VI�u 9: Cash Analysis Bills List There is a check for$5,472.58 to Commonwealth Edison for the contract for Grande Reserve to run the electric into the regional park, which is scheduled for approximately August 11, 2006. There is an item amount of$1,150 to reimburse the City for Beecher. The City staff will be taking over all of'the deposits so the funds just needed to be transferred over to clear up the books. 4 Ken Koch motioned to approve the bills list. The motion was seconded by Gary Golinski. Roll call vote: Chris Rollins—Yes, Ken Koch—Yes, Gary Golinski—Yes, Van Truman—Yes,Debbie Horaz—Yes, and Seth Schoonover—Yes. The motion was unanimously approved. OLD BUSINESS: Raintree A Playground Equipment Proposals On July 10`"four bids were received and opened for the dinosaur themed park at Raintree Village. All of the bids were about the same price. After discussion with Scott Sleezer and Dave Mogle, Laura Haake felt that Little Tikes by Parkreation captured the dinosaur theme the best. It included two tot dinosaurs, a rock climbing structure,palm trees to add a tropical element to the theme, and a double slide. The play structure provided a variety of deck heights reaching up to 64". She had also pulled elements from other manufactures, including such things as a Dina Bouncer for the sandbox, a Jurassic Quarry Claw, fossil stamps, and a sandbox digger. Because of the timeline, she hopes to purchase the play structure, swings, independent play pieces, and all the other items including the benches and picnic tables so Parks and Recreation can get these items in about six weeks. By the time they put out the construction bid and get it back and get it awarded after it goes through Council,the equipment should be in and ready to be installed. They hope to have the park ready by October 31, 2007. The cost for the equipment is $32,275.00. This does not include the cost of installation, concrete worm., or the landscaping which will be part of the construction bid. They will have the construction bids on the August 24 meeting. The total budget for this park is $75,000. Ken Koch motioned to recommend to City Council to approve the expenditure of $32,275 in support of the purchase of the items listed on Laura Haake's memo and the selection of Parkreation, Inc. (Little Tikes) for Raintree Park A. Van Truman seconded the motion. Roll call vote: Chris Rollins—Yes,Ken Koch—Yes, Gary Golinski—Yes, Van Truman—Yes, Debbie Horaz—Yes, and Seth Schoonover—Yes. The motion was unanimously approved. Raintree B Park Design Plan The School Board was receptive to the idea to move the tennis courts at the Raintree Park B, and gave Laura Haake direction to speak to the engineers about doing this. The engineer indicated,however, that because of the grade of the site,this would not be a possibility. There is too much drop from one end to the other. They hope to provide a trail connection to connect the parking lot and the tennis courts, but they cannot make the plans until the building goes up and they grade for the soccer fields. Ken Koch suggested blacktopping around the water tower to the east to connect to the school parking lot to make a drive to connect the tennis courts. There will be a fence around the track and football field, so Chris Rollin's concern is that with the fence, people will not seethe trail and that it will be along walk. Scott Sleezer indicated, though,that the school will need to utilize a lot of the land for soccer because they are trying to do fit in two to three full size soccer fields running north and south. Chris Rollins asked if it would be better for the school to swap that land with Parks if Parks' land is flatter. This would not work because it would not be big enough for a north/south 5 full size field. Scott Sleezer also indicated that the biggest obstacle for the school is having the distance, not necessarily the grading. Van Truman suggested pushing the football field as far north as possible, but this could not be done because it is coming down on a steep grade. The communication between the School Board and Parks and Recreation has been positive in trying to get the maximum amount of usage for the land. The next step may be to get to the point where Parks and Recreation presents their ideas to the School Board and the School Board designers present their ideas to the Park Board early on to maximize what is available to each other. Gary Golinski motioned to approve the park design pending the public input for the Raintree Park Site B redesign. Debbie Horaz seconded by motion. The motion was unanimously approved. Raintree Town Meeting The Raintree Parks A&B will be presented at the town meeting on Monday, July 17, 2006 at 6:30 PM at the Raintree clubhouse. This meeting will be exclusively devoted to the parks. NEW BUSINESS: Riverfront West Building Rehahilitation There is funding in this fiscal year's budget to begin rehabilitating the old police station west of Riverfrout Park. The building will become a meeting room and will be utilized heavily by Recreation for programming. The Park Department has emptied the building. Where the bays are now, the garage doors will be taken out and framed in. There will be an exit door on the north and a door on the east. The building will be sided and the block portion of the building will be painted to match the siding. The gutters will be white. A sign will be put in the front of the building to designate it to be a Recreation building. Chris Rollins asked if the fagade would be an issue. Sue Swithin indicated that the budget given does not reflect the issue. Inside the building,the entrance will be tiled. There will be a men's and women's rest oom. There will still be a storage area with a countertop and sink. The meeting room area will have commercial carpet. The cost estimate total including the carpet will be$59,520. If there is still money in the budget, Sue Swithin would like to have a divider curtain to divide the room if needed. Sue Swithin will provide two estimates for each item of work done. For the demolition of the interior of the metal building there was an estimate of$9,100 and$9,525. She will come back with separate estimates for each component, including the drywall,the concrete, the HVAC, and Plumbing. Verne Henne Construction will do the electrical. Sue Swithin recommends doing the demolition with Gambrel Construction for$9,100. The entire project has a budget of$65,000. This will not need to go to City Council because it is within Parks and Recreation's budget. They are operating within the City purchasing policy based on two quotes. 6 The building will hopefully be done by September. This facility will not be additional preschool. Instead, it will have toddler classes and fitness classes. The carpeting will not have padding because the seams stay in tack better,the carpet does not shift, and it cleans better. It will be a commercial grade of carpeting. Sue Swithin wanted to thank Scott Sleezer for moving everything out of this building. Van Truman motioned to approve the estimate of$9,100 for the demolition of the interior of the metal building,repair of the east wall,insulation,metal siding and a new door which replaces the existing door to be performed by Gambrel Construction. Ken Koch seconded the motion. Roll call vote: Chris Rollins—Yes,Ken Koch—Yes, Gary Golinski—Yes,Van Truman—Yes, Debbie Horaz—Yes, and Seth Schoonover—Yes. The motion was unanimously approved. REPORTS The recreation report was presented. They did receive a grant from the Kendall County Youth Service Board for $2,000. It helps the activity club program that will have the emphasis of self-esteem for 4a', 5a`, and 6th graders. Summer activities are going very strong. The fall catalog is being worked on. Soccer registration is still finishing with some travel and more competitive programs being added. The concession stand is doing very well. The Movies in the Park is done once a month. They will put the screen up for the movie a little earlier this month. Sue Swithin will have a sign up list at the next meeting for the Board members to work the Hometown Days Festival. ADDITIONAL BUSINESS Director Absence 7127 Board Meeting Dave Mogle will not be at the July 27 Board Meeting. He will be on his honeymoon. Blackberry Woods There is a concern about the park site that has been established at Blackberry Woods. The Park Board was looking for a 2 '/Z acre park located at the southwest side of the property. Instead, Parks and Recreation ended up with a very small piece of usable property and a steep ravine area that is not usable. The minutes from the original meeting reflect that this was not what the Board wanted. The annexation agreement on this property has already been signed but Travis Miller indicated that this does not mean that it cannot be changed. The concern is that there is not another park close in the area for such a dense area. The land cash requirement for them is 4.045 acres. The developer did not want the park in the area the Board requested because he intended on having an age targeted area there. Although they would accept land cash instead of the park,the Board would prefer to have the park where they had requested it. Chris Rollins would like to preserve the wooded area as a conservation easement, but it would not work as a park contribution. Parks and Recreation need more usable recreational open space that is flat and high and dry. It under-minds the Board's position of what was agreed. The approach the Board intends to take is to refer the developer back to the original guidance on this issue and seek a 2 'h acre park in the southwest 7 portion of the development. Even if it turns out that there is no success in getting the reconsideration, the Board is still not interested in taking the land presented on the drawing. Instead they would take land cash. Town Meeting Regarding the Park Maintenance Building Dave Mogle provided the Board with an e-mail report regarding the town meeting that occurred on Monday regarding the Park Maintenance and Public Works Operation Center. It was a two hour meeting. He presented the public sentiment. The potential land swap option has not been confirmed and they are continuing to look into it. At the last Board meeting the Board was very clear in wanting to be involved in the decision- making process since the Park Board has been involved from the very start. At the town meeting they did inform the public what could go in place of the maintenance building in the event they did do a land swap. The land swap would not affect the grant application. Chris Rollins wanted to express that putting the Maintenance Building where it is originally intended would not make the building out of character for the development area. He indicated that it is easier to see this when looking at the total plan for the area than looking at a single subdivision in isolation. Paula McQuillen was at the town meeting mentioned and was the one who started the petition. Her main concern is raising children in that area with the diesel trucks. They want to be involved and informed regarding the situation. They will have someone attend every meeting regarding this. They were under the impression from AMG Homes that all of that land was going to be park which is why they bought there. They were not concerned about the character of the post office, the fire station, Wa1Mart, etc.because they had the park buffer. The Board will continue to evaluate the situation with the land swap and will go from there. Chris Rollins understands some the of resident's concerns, but wanted to note that the City needs a facility of this type and it needs to go somewhere and although it may not be ideal, it is not inconsistent with the zoning and the other things going on in the area. ADJOURNMENT: The meeting adjourned to executive session at 10:08 p.m. following the motion by Ken Koch and seconded by Gary Golinski. The motion was unanimously approved. The meeting reconvened from the Executive Session and adjourned at 10:35 p.m. following motion by Van Truman and seconded by Gary Golinski. The motion was unanimously approved. ,hinute Taker—Jeanne Arbet 8