Admin Task Force Minutes 2006 02-14-06 Page 1 oft APPROVED
UNITED CITY OF YORKVILLE 1,2 d�UCn
ADMINISTRATIVE TASI{ FORCE MEETING
Tuesday, February 14, 2006—6:00 p.m.
City Hall Conference Room
MINUTES
CITY OFFICIALS IN ATTENDANCE:
Mayor Art Prochaska, Committee Chairman
Alderwoman Rose Spears, Committee Vice Chairman
Paul James, Alderman
Bart Olson, Deputy City Clerk & City Intern
John Crois, Interim City Administrator
The meeting was called to order at 6:03 p.m. by Mayor Art Prochaska.
Minutes for ApprovaUCorrection: January 24, 2006
The minutes were approved as read.
Assistant City Administrator Job Description and Ordinance:
The ordinance was not in the packet, but since the ordinance is basically saying that the
position is being created then if the job description is passed it should be able to be
moved to Committee of a Whole, The job description is in the standard format as the last
few. The only question was if the amount of experience needed was to be filled in.
Mayor Art Prochaska indicated that it is difficult to put a timeline on the amount of
experience needed since intems can be different lengths of time, but they would like to
make sure that they do have experience. The salary range of fifty surveyed
municipalities was between $65,000 and $85, 000, The regional comparable range for an
assistant city administrator was $60,000 to $80,000. Bart Olson will get the exact figures
for the Committee of a Whole meeting. The assistant city administrator will supervise
the administration department and report to the city administrator. It was agreed that
with the salary range and a draft of the ordinance they would bring this forward to the
next Administrative Committee of a Whole.
City Administrator's Aniival Performance Appraisal Process:
John Crois provided an article from Public Management for the committee to read which
provided infom-ration on things to look for and think about in setting up an appraisal.
What he like about the article is that it emphasizes setting up your expectations of the
administrator and the administrator's expectations of the Council so everyone knows
what is expected of each other. John also provided some manager evaluation forms from
different cities to look at. Alderwoman Rose Spears will also provided copies of
information she received on this topic.
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Briefly, the Committee has said the following about the forms provided so far:
• From the performance evaluation from the city of Redmond, Mayor Prochaska
liked that it asked for concurrence from the Council and each alderman signs it.
The questions on this one were good,but it does not give a place to comment for
each question.
• The Diamond Bar evaluation form allows you to make comments on each
question.
• The 360-Degree Feedback where the administrator is evaluated not only how he
functions towards council but also towards department heads as well did not work
well in Alderman Paul James' company. It may be because you get so much
feedback from different perspectives,but really it should be only coming from
one direction. Also, department heads may be apprehensive that there may be
retribution for what they say.
Everyone will review all of the evaluation forms and will pick out what they like/dislike
about each evaluation for the next meeting.
Set Next Meeting Date and Agenda
The next meeting will be on Tuesday, February 28, 2006 at 6:00 p.m.
Additional Bu_siness:
(None)
The meeting was adjourned at 6:20 p.m.
Minute taker—Jeanne Arbet
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