Admin Task Force Minutes 2006 03-28-06 City of Yorkville
Administrative Task Force
March 28, 2006
I, the undersigned member of the Administrative Task Force, approve of the
attached minutes.
City Council Member Signature Date of Review
Mayor Art Prochaska
Alderwoman Rose Spears
Alderman Paul James �- ���
Alderman Marty Munns )l A AAA, 7 ��
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UNITEID CITY OF YORKVILLE
AIDMINISTRATIVE TASK FORCE
Tuesday, March 28, 2006 6:00 PM
City Council Chambers
CITY OFFICIALS IN ATTENDANCE:
Mayor Art Prochaska—Connnittee Chairman
Rose Spears—Cominittee Vice Chairman
Dean Wolfer—Aldennan
Jolur Crois—Interim City Administrator (WT 6:12pm)
GUESTS:
None
The meeting was called to order at 6:08pm by Mayor Art Prochaska.
(out of sequence)
2. City Administrator's Annual Performance Appraisal Process
John Crois and Bart Olson had drafted a compilation of several performance reviews.
The Mayor commented that he liked the format and that this draft was more specific to
the City's needs.
Dean Wolfer brought an evaluation form that his employer, Morris Hospital, uses for
reviews. His review form has standards listed fust and these have to be met for each
category on which the employee is rated. The form is completed on the computer and it
is then returned to the employee's manager. Then the two parties review the form
together. At the completion, the two parties do an overall evaluation and goals are set.
The committee liked the "standards"that were listed at the beginning of the hospital
form. The Mayor said he would prefer only 3-4 questions per each category. Alderman
Wolfer suggested putting the standards in place first and then the questions. They looked
at blending the categories from each fonn into one form.
The committee also briefly discussed.Job Descriptions and the need to be specific in what
is expected from an employee, i.e., "lift 50 pounds", "must be able to climb a ladder" or
the City should include a"general disclosure". Mr. Wolfer will bring an example of the
general disclosure and it will be given to the Administration Committee for review.
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It was decided that each eonnnittee member should also have a copy of the hospital
evaluation for review and they will meet again to discuss their ideas. A revised draft will
be done.
(out of sequence)
1. Minutesfom•.ApprovaUCorrection: Februat), 28, 2006
The minutes were approved as read..
.3. Set Next Meeting Date and.Agenda
The next meeting date is April l 8° at 6pm.
The meeting was adjourned at 6:25pm..
Respectfully submitted by
Marlys Young, Minute Taker