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Admin Task Force Minutes 2006 03-28-06 City of Yorkville Administrative Task Force March 28, 2006 I, the undersigned member of the Administrative Task Force, approve of the attached minutes. City Council Member Signature Date of Review Mayor Art Prochaska Alderwoman Rose Spears Alderman Paul James �- ��� Alderman Marty Munns )l A AAA, 7 �� Page 1 of 2 FD-"-F--T] UNITEID CITY OF YORKVILLE AIDMINISTRATIVE TASK FORCE Tuesday, March 28, 2006 6:00 PM City Council Chambers CITY OFFICIALS IN ATTENDANCE: Mayor Art Prochaska—Connnittee Chairman Rose Spears—Cominittee Vice Chairman Dean Wolfer—Aldennan Jolur Crois—Interim City Administrator (WT 6:12pm) GUESTS: None The meeting was called to order at 6:08pm by Mayor Art Prochaska. (out of sequence) 2. City Administrator's Annual Performance Appraisal Process John Crois and Bart Olson had drafted a compilation of several performance reviews. The Mayor commented that he liked the format and that this draft was more specific to the City's needs. Dean Wolfer brought an evaluation form that his employer, Morris Hospital, uses for reviews. His review form has standards listed fust and these have to be met for each category on which the employee is rated. The form is completed on the computer and it is then returned to the employee's manager. Then the two parties review the form together. At the completion, the two parties do an overall evaluation and goals are set. The committee liked the "standards"that were listed at the beginning of the hospital form. The Mayor said he would prefer only 3-4 questions per each category. Alderman Wolfer suggested putting the standards in place first and then the questions. They looked at blending the categories from each fonn into one form. The committee also briefly discussed.Job Descriptions and the need to be specific in what is expected from an employee, i.e., "lift 50 pounds", "must be able to climb a ladder" or the City should include a"general disclosure". Mr. Wolfer will bring an example of the general disclosure and it will be given to the Administration Committee for review. Page 2 of 2 It was decided that each eonnnittee member should also have a copy of the hospital evaluation for review and they will meet again to discuss their ideas. A revised draft will be done. (out of sequence) 1. Minutesfom•.ApprovaUCorrection: Februat), 28, 2006 The minutes were approved as read.. .3. Set Next Meeting Date and.Agenda The next meeting date is April l 8° at 6pm. The meeting was adjourned at 6:25pm.. Respectfully submitted by Marlys Young, Minute Taker