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Admin Task Force Minutes 2006 06-20-06 City of Yorkville Administrative Task Force June 20, 2006 I, the undersigned member of the Administrative Task Force, approve of the attached minutes. City Council Member Signature Date of Review /��� " r Mayor Art Prochaska C- /li, 7c _ �/ 1� o rI Alderwoman Rose Spears eJ __ Alderman Paul .James v �� Alderman Marty Munns , Page 1 of Z UNITED CITY OF YORKVILLE ADMINISTRATIVE TASK FORCE MEETING Tuesday,June 20, 2006 6:15 PM City Council Chambers CITY OFFICIALS IN ATTENDANCE: Rose Spears - Alderwoman Paul .lames - Alderman Dean Wolfer—Aldennan Marty Munns—Alderman Bart Olson—Assistant City Administrator GUESTS: None The meeting was called to order at 6:15pm by Vice-Chairman Rose Spears. 1. Minutes for Appr°ovaUCorrection: May 2.3, 2006 The minutes were approved as read. 2. City Administrator's Annual Performance Appraisal Process A cover memo was added to the process and the most recent job description will also be included. If a rating of"4" is given, that signifies job expectations are met at 100%. Mr. Olson said that with a job performance scale such as this, a ranking in the middle is considered neutral and a rating of"5" allows a potential to make up for lower ratings in other areas. Ms. Spears pointed out that this performance review does not pertain to the City Administrator since that position has a contract and the contract specifies the annual raises. The committee agreed that this "Evaluation of Performance"would only apply to other City employees and not to the City Administrator, The committee then discussed the goals for the review form. Alderman Wolfer noted that his employer utilizes "standards" as part of their evaluation process and the employees must sign a document agreeing to them. He said raises and bonuses are predicated on "standards"being met. However, Alderman .lames said that such an assessment could be very subjective. Aldennan Moons said using standards would assure that employees know what is expected of them. Mr. Wolfer will bring the performance standards to the next committee meeting if he is able to obtain them. Bart Olson will research this also. Page 2 of 2 The committee agreed to move the"Evaluation of Performance" forward to the July 18`h C.O.W. The"standards" will be discussed at Administration. Alderman James suggested that goals should be based on actual numbers, however, Mr. Olson said a review such as that would require a significant amount of City time and disagreed with idea. He said there are many issues with tracking such a system and the trend is moving away from that type of review. Mr. James suggested discussing goals that can be measured with numbers, at the next Administrative Task Force meeting. The committee members had a brief discussion of this issue and it was noted that goals should be in place by next budget year. 3. Set Next Meeting Date and Agenda The next meeting will be held Tuesday, July 181h at 6:15pm. 4. Additional Business None The meeting was adjourned at 6:55pm. Respectfully submitted by Marlys Young, Minute Taker