Admin Task Force Minutes 2006 06-20-06 City of Yorkville
Administrative Task Force
June 20, 2006
I, the undersigned member of the Administrative Task Force, approve of the
attached minutes.
City Council Member Signature Date of Review
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Mayor Art Prochaska C- /li, 7c _ �/ 1�
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Alderwoman Rose Spears eJ __
Alderman Paul .James v ��
Alderman Marty Munns ,
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UNITED CITY OF YORKVILLE
ADMINISTRATIVE TASK FORCE MEETING
Tuesday,June 20, 2006 6:15 PM
City Council Chambers
CITY OFFICIALS IN ATTENDANCE:
Rose Spears - Alderwoman
Paul .lames - Alderman
Dean Wolfer—Aldennan
Marty Munns—Alderman
Bart Olson—Assistant City Administrator
GUESTS:
None
The meeting was called to order at 6:15pm by Vice-Chairman Rose Spears.
1. Minutes for Appr°ovaUCorrection: May 2.3, 2006
The minutes were approved as read.
2. City Administrator's Annual Performance Appraisal Process
A cover memo was added to the process and the most recent job description will also be
included. If a rating of"4" is given, that signifies job expectations are met at 100%. Mr.
Olson said that with a job performance scale such as this, a ranking in the middle is
considered neutral and a rating of"5" allows a potential to make up for lower ratings in
other areas.
Ms. Spears pointed out that this performance review does not pertain to the City
Administrator since that position has a contract and the contract specifies the annual
raises. The committee agreed that this "Evaluation of Performance"would only apply to
other City employees and not to the City Administrator,
The committee then discussed the goals for the review form. Alderman Wolfer noted
that his employer utilizes "standards" as part of their evaluation process and the
employees must sign a document agreeing to them. He said raises and bonuses are
predicated on "standards"being met. However, Alderman .lames said that such an
assessment could be very subjective. Aldennan Moons said using standards would
assure that employees know what is expected of them. Mr. Wolfer will bring the
performance standards to the next committee meeting if he is able to obtain them. Bart
Olson will research this also.
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The committee agreed to move the"Evaluation of Performance" forward to the July 18`h
C.O.W. The"standards" will be discussed at Administration.
Alderman James suggested that goals should be based on actual numbers, however, Mr.
Olson said a review such as that would require a significant amount of City time and
disagreed with idea. He said there are many issues with tracking such a system and the
trend is moving away from that type of review. Mr. James suggested discussing goals
that can be measured with numbers, at the next Administrative Task Force meeting. The
committee members had a brief discussion of this issue and it was noted that goals should
be in place by next budget year.
3. Set Next Meeting Date and Agenda
The next meeting will be held Tuesday, July 181h at 6:15pm.
4. Additional Business
None
The meeting was adjourned at 6:55pm.
Respectfully submitted by
Marlys Young, Minute Taker