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HRC Minutes 2006 03-15-06 United City of Yorkville ld Human Resource Commission � "- Meeting Minutes of easy 15, 2006 Location: Police Department Conference Room Called to order: Diana called to order at 6:01 p.m. Members present: Ex-officio Members Sylvia Kurtz Det. Jim Presnak Madonna Bialek Dana Jones Tom Zerante Diana Lento-Riedy Members absent: Lorene Frieders Cecelia Sanders Alderman Rose Spears Guest: Glory Spies Minutes were reviewed. Let the minutes reflect that Madonna will take responsibility for the Historical Street naming list. Committee Reports: City Liaison Report - Det. Jim Presnak - None Mayor's Report: None City Council Report: Rose Spears Rose said the money from the Polka Dance with Parks and Rec should have a separate line item. They started out with $4043.68 they subtracted the expenses - $2182.32 and ended up with $1860.32 net profit. Recreation Department Report: Rose Spears for Sue Swithin The Juniors Women's Club asked the HRC for sponsorship. The HRC said we would not waive the fee for the deposit. Sue Swithin said she supports waiving fees because they support the Parks with maintenance throughout the year. What does everyone think? We can waive the rent for $115.00 but not the deposit in kind. We discussed approval of Senior Services Associates, Inc. for a Craft Fair on 5/13/06 at Beecher Center. Sylvia moved that we approve if th6 facility is available to approve it, Diana seconded the motion. Sylvia then proceeded to call Sue Swithin to find out what were supposed to do - require Senior Services to pay $100.00 deposit in case something happened at the facility and the money had to be used to fix what was damaged. Sue said to go ahead and approve the Senior Services and Barb will figure out the rental amount. Barb will figure out the cost for the Craft Fair, the Senior Prom and the Senior Easter Egg Hunt. Rose also brought up Meals on Wheels because she is getting a lot of complaints about the food and the portions-of the food. Madonna made the first motion and Tom seconded the motion to allow the events fees to be waived, but not the deposits for the above events. Library Board Meeting: None School Reports: $500.00 Scholarship available for college bound students. The applications can be found at the Police Department. Old Business: 1. Visitors Center HRC approved the Paradise Car Wash, the Prairie State Legal Services, Inc. and Yorkville Mirror and Glass to be added to the Visitor's Center. The HRC also discussed that each business would be responsible for adding more information when their material ran low. 2. Historical Street Naming: Glory Spies HRC actually discussed all of the following information first so Glory could be on her way, and not have to stay for the entire meeting. The discussion began on Glory's letter for Street Naming to enable to nominate more individuals names. The HRC suggested the following changes: change the pamphlet to say the HRC was established on October 9, 1975. Everyone agreed it was a good idea, also, leave the members names off of the new pamphlet, so when members change the pamphlet doesn't have to change. The pamphlet should also reflect the phone number for the City 630-553-4350. Tom suggested a rough draft reflecting some names that have been added, in addition to adding the City Seal. Diana also calling Kathy Farren at the Kendall County Record for some additional pictures for the Street Naming Project. Rose is trying to establish an actual date of inception for the Street Naming Process. Rose will call Glory directly when she finds any information. Glory also gave us a money request for the Sports Boosters. They want the HRC to advertise for their Castle Challenge on 3/18/06. But , we don't have enough money and we really don't advertise.. Rose and Glory then discussed having the Police receptionist organize all the information so it can be sent to us in the mail and we'll receive it between meeting. Glory then let the committee know she has not gone through the entire process so the nominees families are not being alerted when their family members names have been selected and what area the name is being used in. rose will let Glory know when the names are approved and when Jennifer lets Madonna know the names have been chosen. She will e-mail Glory with the final choices and where the names are being used. James Harkness and Dr. Robert Coleman the HRC shows these names were approved on 5/5/05, however, their names are not on the approved list. Rose said Joe Besco was supposed to bring this information to the Public Works meeting. We also discussed Lawrence Bud Henning for Historical Street naming, the committee believes we've already discussed Lawrence and Madonna said she would check because he is not in the organized list that we were given by Jennifer. Madonna's husband created a form for Historical Street names, and the entire committee thought it was great. The committee also decided we would like to ask the new director, Dave Mogul at Parks and Rec. is we can name a park in honor of Jeffrey Coleman or plant a tree in his honor. Tom would like to make a motion to find a way to honor Mr. Coleman. Mr. Coleman doesn't fit the criteria for street naming, however, there still may be a way to honor him in Yorkville. Rose is also going to talk to Travis Miller about procedure and what new developers have to do to get the development process for street naming. The more times it is seen and in front of the developers, the more likely it is to happen early in the process. Rose then said the City purchased a City flag 2-3 years ago at approximately $65.00 a flag. Rose feels each family who has a member chosen for a street name should receive one of these flags. Additional Business: HRC discussed the Castle Challenge and whether or not we advertisement could be bought with the budget. Since the HRC does not advertise, it was really not necessary. We then tabled discussion on Dr. Frederic Groner until the May meeting. Sylvia motioned to adjourn at 8:26 p.m. and Diana seconded it.