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HRC Minutes 2006 05-17-06 Approved 1/16/08 United City of Yorkville Human Resource Commission Meeting Minutes of May 17, 2006 Location: Police Department Conference Room Call to Order: Diana called the meeting order at 6:13 p.m. A quorum was established. Members present were: Diana Lento-Reidy Mayor Art Prochaska Dana Jones Alderman Rose Spears Jeff Grezlik Thomas Zerante Madonna Bialek Lorene Frieders Citizens— Guests: None Approval of Minutes: The minutes from April 19, 2006 were approved as read. Committee Reports: City Liaison Report: No report. Mayor's Report: No report. City Council: Rose presented to City Council the idea of having brown signs with the Historical Street Name recipients' full names attached to the appropriate street signs. A City flag would also be presented to the recipient or their family during a dedication ceremony. The City Council members were all in favor of the idea. Also, the three nominees for the Historical Street Naming program were presented at Committee of the Whole last night. The City Council was in favor of the nominated names. Recreation Department: No report. Library Board Meeting: No report. School Reports: No report. New Business: Welcome New Member Jeff Grezlik has been appointed as a member to the Human Resource Commission. Welcome Jeff! Historical Street Names Criteria/Processes The current criteria were reviewed and possible changes discussed. One issue discussed was regarding volunteer work and if coaches would qualify even if they're receiving a stipend. Extensive discussion regarding nominee qualifications ensued. With all the development, there is a need for more street names, so criteria may need to be made more generic in order to approve more candidates. Ideas to obtain more nominations, such as going to the nursing home or senior housing, were also discussed. Page 1 Rose will prepare a form for the committee to use when reviewing nominations. That way if they want to request more information it can be notated on the form and given to Glory to collect more information. Discussion of a Festival to Commemorate the 175th Anniversary of Yorkville Glory asked the HRC to begin coming up with ideas for this celebration, even though it is still 5 years down the road. Ideas regarding a location for festivities (Hometown Days, for example) and costs were discussed. The committee would also like to be able to highlight their Historical Street Naming program. Since this year is the 170th Anniversary, they could do something this year to highlight the program, such as a float in the 4th of July Parade and handing out brochures. This could be used as a kick-off year to collect so many names by the 175th Anniversary, as well as collecting other historical pictures and artifacts. The committee agreed that they will start with walking in the 4th of July Parade and then also have a booth at the Hometown Days Festival. An advertisement will be published in next week's Kendall County Record to search for a horse drawn wagon for the 4th of July parade to carry recipients/nominees of the Historical Street Naming program. Diana will call Rick from Action Graphics to discuss the cost of signs for their booth and the wagon. Discussion of Standardized List of Procedures for the HRC Approval Process This item was previously discussed. Updated List of HRC Email Addresses and Phone Numbers All members present verified that the contact information listed for them was correct and updated it where needed. Discussion of Volunteer of the Year Award Glory Spies had requested this item be placed on the agenda. Glory feels that there are so many people who do wonderful things for Yorkville and that they should be recognized. She would like the Human Resource Commission to establish a list of criteria and a timeline in which to recognize the nominees. There was discussion about who the nominees would be. They could be volunteer coaches for youth sports, for example. Kendall County has a similar recognition program. Rose had a sample criteria/nomination form from them. She will send it to Tom to look over and make some changes to, in order to better fit what they are trying to do. This item will be brought back for more discussion at a future meeting. Discussion of a Festival to commemorate the 175th Anniversary of Yorkville (con't) HRC would like to have a booth at the Hometown Days Festival, Labor Day weekend. The members would like to be in a high-traffic area, possibly near the food tents or other City booths, and sell popcorn and drinks. Someone will email Glory to let her know that they would like a booth. Other ideas for the booth were also discussed, such as having a Victorian theme and a picture area or an"Uncle Sam"/American theme. Page 1 2 Old Business: Visitor Center (review brochures) A brochure for a new company downtown was submitted for review. The committee commented that if they were going to approve the brochure, it would need to be with the understanding that the brochure should be tri-fold and contain more general information about their company. It should also be kept current, as it appears this brochure is one in a volume. The brochure is approved pending conformity to the committee's guidelines. Historical Street Names (review submitted nominees) A new nomination form for Leslie Christian was submitted and reviewed. The committee felt that they need more information regarding what the nominee has contributed to Yorkville in order to be considered. Rose will give the form back to Glory to request more information before considering the nomination further. A nomination was made for Edward Stumbo in 2003, but was not approved due to a need for more information. This was apparently not communicated to the person submitting the nomination and the HRC received an inquiry into this. Someone will contact the person nominating Mr. Stumbo and obtain more information. There is a whole pile of old nominations marked as needing more information that apparently were not followed up on. Dana will follow up on those to gather information so they can be reconsidered. Additional Business: The Alzheimer's Association would like to do a Minds and Memory program next April or May in Yorkville. Senior Services has been contacted about possibly using the Beecher Center to host this program. Other ideas for location and participation with this program were briefly discussed. Jeff Grezlik will be writing an article for the school newspaper about the Historical Street Naming program. He asked for suggestions on anything he should add. Jeff was provided with brochures to use for information. Adjournment: A motion was made and seconded to adjourn the meeting. Meeting adjourned at 8:10 p.m. Minutes submitted by: Meghan Gehr Page 13