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Library Board Minutes 2006 04-10-06 Page 1 of 3 Yorkville Public Library Board of Trustees April 10,2006 7:00 pm. The meeting was called to order at 7:00 pm. by President Jo Ann Gryder. Roll Call Members present: Gail Gaebler(arrived at 7:10), Beth Gambro, Jo Ann Gryder, Carol LaChance, Sandy Lindblom, Marilyn Vorderer, Russell Walter, and Marianne Wilkinson. Members absent: Dr. Joseph Gruber. Library Director Michelle Pfister and Owner's Rep Tom Lindblom were also present. Recognition of Visitors None. Amendments to the Agenda None. Minutes Sandy Lindblom moved to approve the minutes. Marilyn Vorderer seconded the motion. All were in favor. The motion carried. Correspondence None. Public Comment None. Report of the Treasurer Russ Walter got a memo from Rachel Larrabee that the check from Henry Brothers had been misprinted, but it was corrected. Russ Walter moved to approve the Bill list and Payroll. Beth Gambro seconded the motion. All moved to pass with a roll call vote. All were in favor. The motion carried. Page 2 of 3 Report of the Librarian Circulation for March was 7,674 which is up 1,223 from last year. 101 new patrons were added and 303 new items were added. Rita Feltes went to Yorkville Grade School to read to the children for Read Across America. It is National Library week this week. Some of the things the Library has as handouts are, bookmarks,pencils, cups and bracelets. Michelle is going to get an Internet policy ready before giving the trustees back their policy handbooks. Michelle Pfister has asked patrons to share their memories of the Library for the Time Capsule. She has begun to get some back and read a couple of them to the trustees. There are some chalk lines outside that represent the 3 foot high retaining wall that will be installed in front of the existing library. The Library must be closed for approximately 2 weeks during construction for the parking lot and roof. Michelle Pfister talked about hiring new people for the Library when the addition is done. Part time can not exceed 1,000 hours in a year. Also she said the Library needs someone to handle maintenance and cleaning. The contractors owe training hours for the HVAC systems. Michelle Pfister would like to hire someone rather than continuing with Servicemaster. The meetings with the interior designer are going well. Michelle Pfister would like to get the Trustees picture taken professionally. She said this is part of the history of the Library. The trustees would like to get the director's picture as well. City Council Liaison/Human Resource None. Standing Committees • Po icy—None. • Personnel—Michelle's review will be discussed in Executive Session. • Community Relations—None. • Finance—None. • Automation—None. Page 3 of 3 Unfinished Business Library Addition Tom Lindblom passed around the photo album of what work has been done since the last board meeting. Tom Lindblom discussed some of the items for change orders. The first was the ceramic tile walls in a maintenance room. The plans call for ceramic tile to be placed around the whole room up to 6' 10". If the ceramic was removed and plastic was installed around the sink area it would save between $2,000 to $3,000. The second item for a change order was a steel beam. There is an exposed steel beam inside the new Library, and rather than being bare steel, stone can be applied to it to make it fit in more with the interior of the Library. It will cost about$9,027 and can come out of the contingency fund. The last item for a change order was the light fixture cabling systems. The units cost a little over$2,000 each for a total of$6,594. A lift has to be purchased anyway for washing windows, and it can be used to change the light bulbs in these fixtures. A lift will cost about $5,200. The cabling systems can be eliminated. Gail Gaebler moved to approve the change orders. Russ Walter seconded the motion. All moved to pass with a roll call vote. All were in favor. The motion carried. Henry Brothers has hired a second steel fabricator. They have begun welding the North East corner of the building. After they complete that,the floor can be poured and then the other trades can come in. If the trustees would like,they can come early next month for a tour of the site. New Business Public Notices—There was a correction on the closings notice. It should read the fiscal year of 2006/2007. Marianne Wilkinson moved to accept the Public Notices. Marilyn Vorderer seconded the motion. All were in favor. The motion carried. Executive Session Executive Session was entered for the purpose of considering information regarding the appointment, employment or dismissal of an employee or officer at 7:50 pm. Executive Session was adjourned at 8:15 pm. Gail Gaebler moved to accept Michelle Pfister's review and increase Michelle's Salary to $50,000 effective April 8, 2006. Russ Walter seconded the motion. All moved to pass with a roll call vote. All were in favor. The motion carried. Adjournment The meeting was adjourned at 8:20 pm. Minutes submitted by Laura Leppert.