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Library Board Minutes 2006 03-13-06 Page I of 3 Yorkville Public Library Board of Trustees March 13,2006 7:00 pm. The meeting was called to order at 7:00 pm. by President JoAnn Gryder. Roll Call Members present: Gail Gaebler, Beth Gambro(arrived at 7:15),Jo Ann Gryder, Carol LaChance, Sandy Lindblom„ Russell Walter, and Marianne Wilkinson. Members absent: Dr. Joseph Gruber, and Marilyn Vorderer. Library Director Michelle Pfister and Owner's Rep Tom Lindblom were also present. Recognition of Visitors Matt Falco and Rick McCarthy from BCA Amendments to the Agenda None. Minutes Under New Business,Approve the 06/07 Budget,the words The motion was seconded were added. Marianne Wilkinson moved to approve the minutes as corrected. Carol LaChance seconded the motion. All were in favor. The motion carried. Correspondence None. Public Comment None. Report of the Treasurer There was a check to Russ Walter in the Bill List for a serial cable. He had to convert a USB cable to a serial cable on one of the computers. Every month there will be a bill from Henry Brothers. This month it is for$69,000. There is also a bill for a one time connection fee from Com Ed for$12,816.21. Russ Walter made a motion to approve the Bill List including the payroll in the amount of$101,351,60. Carol LaChance seconded the motion. All moved to pass with a roll call vote. All were in favor. The motion carried. Paee 2 of 3 Report of the Librarian Circulation was 6,897 items last month. This is 25 items more than last year. 107 new patrons were added and 269 new items were added. The lady who is running the Creative Writing Group would like to start a jourrialing class. Michelle Pfister is not sure how often it would meet yet. 25 children participated in the Olympic Reader's Program. They had to write down the times they read. The winners were listed in the Record. There was a$30 donation for the Buy a Book Program from Debra McManus from Montgomery, and a$10 Pet Memorial from Peggy Wilkinson. The Library has new letterhead. The Per Capita Grant came in. It was for$10,823.65. National Library week will be April 2-8. The tagging for Checkpoint has begun. The goal is to have all the children's items tagged before the Summer Reading Program begins. City Council Liaison /Human Resource None. Standing Committees • Policy—There will be something to discuss under New Business. • Personnel—A meeting must be planned for Michelle Pfister's review. • Community Relations—None. • Finance—None. • Automation—None. Unfinished Business Library Addition Some of the structural steel has been unloaded and construction began today. There had been a delay with the review process. The budget for furniture was cut by $200,000. Rick McCarthy thought the Development Fees and the Impact fees may be able to cover this cost, but Russ Walter said the Fees would not be in to the City in time. There will be some formal interior boards put together for display in the Library. Library Computers Russ Walter had to withdraw his bid for the Computers. He will get a quote from Dell and one from CDW. New Business Meeting Room Policies The policies that were discussed last month were E-Mailed to the Board members for review. The Tutoring Policy was discussed again and there is to be no Tutoring for profit in the Library. The study rooms are where there will be able to be Tutoring, and they must be reserved. Sandy Lindblom moved to approve the Meeting Room Policy,the Group Study Room Policy,the Quiet Room Policy, and the Board Room Policy. Beth Gambro seconded the motion. All were in favor. The motion carried. Page 3 of 3 Safety Policy This policy is what to do in case of an emergency such as a tornado or fire. CPR training was discussed, and it may be a good idea for some of the staff to get CPR training. Sandy Lindblom moved to accept the Safety Policy. Russ Walter seconded the motion. All were in favor. The motion carried. Revise Policies Some of the policies need to be revised. The video policy will be removed because the Library will no longer have VHS tapes. The typewriter policy will be removed. The Non-Resident fees will be going up on May 1st. There was discussion about the Senior card. Very few Libraries have Senior cards. People over 65 who are below a certain income level get a tax freeze. The City Attorney, John Wyeth said there is nothing in the State Statute that says the Library has to provide Senior Cards, and there could be discrimination issues that could come up as the City grows. The Library attorney, Roger Ritzman said there is nothing in the State Statute that will back up the Library for Senior Cards. Also there are free Teacher's cards. Michelle Pfister would like to continue the Teacher's card through the end of the School year. The Seniors Cards would be dropped as of May 1st. Beth Gambro made a motion to eliminate The Senior and Teacher Cards, so there will be no special cards, beginning May 1st. Russ Walter seconded the motion. All were in favor. The motion carried. Adjournment The meeting was adjourned at 8:05 pm. Minutes submitted by Laura Leppert.