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Library Board Minutes 2006 05-08-06 Page 1 of 3 Yorkville Public Library Board of Trustees May 8,2006 7:00 pm. Prior to the regular meeting, the Trustees toured the addition at 6:30 pm with Rick McCarthy of BCA and Tom Lindblom,the Library's Owner's Rep. This was followed by a presentation by Jody of BCA of the interior design decisions that had been made. The meeting was called to order at 7:45 pm by President Jo Ann Gryder. Roll Call Members present: Gail Gaebler,Beth Gambro, Dr. Joseph Gruber, Jo Ann Gryder, Carol LaChance, Sandy Lindblom,Marilyn Vorderer, Russell Walter, and Marianne Wilkinson. No members were absent. Library Director Michelle Pfister and Owner's Rep Tom Lindblom were also present. Recognition of Visitors Rick McCarthy and Jody from the Architecture Firm are here as well as Mayor Art Prochaska. Amendments to the Agenda None. Minutes Tom Lindblom passed the pictures around of what has happened since the last meeting. Gail Gaebler moved to approve the minutes of the March meeting. Carol LaChance seconded the motion. All were in favor. The motion carried. Correspondence All received a copy of the proposal from Sound Incorporated in their packets. Public Comment None. Report of the Treasurer Julie Ciesla from the City has resigned. There is a bill from BCA for interior design work in the amount of$1,259.40 and Henry Brothers in the amount of$432,476.35. Russ Walter moved to approve the Bill list including payroll as presented for a total of $452,357.46. Marianne Wilkinson seconded the motion. All moved to pass with a roll call vote. All were in favor. The motion carried. Page 2 of 3 Report of the Librarian Circulation for April was 6,456 which is up 957 from last year. 89 new patrons were added and 374 new items were added. Memorial gifts were received in the amounts of $50 and $25. Russ Walter moved the Library participate in the non-resident reciprocal borrowing program. Gail Gaebler seconded the motion. All were in favor. The motion carried. There are two new hires, Marianne Eberhardt and Joan Knutson. One for the children's department, and one in the adult section. Michelle plans to hire 1 or 2 new people each month until the new building is complete. Michelle has asked the custodian, Alan Minor if he would be the supervisor of the cleaning and maintenance of the new building. There will be 2 more people in this department. The current custodian will be part of the selection process, because these people will be working for him. He will also be in charge of the scheduling of these people. The new people will start at$15 per hour. The current custodian will not be going to full time,just his job is changing. Michelle thanked the board for her raise and passed out some information about how books are weeded out of the Library. She does not like to throw books away,but sometimes no one will take them. New Orleans could use them, but it costs a lot to send them. Russ Walter said some people from Trinity Church are going down in June, and maybe they will take a load of books with them. City Council Liaison/Human Resource None. Standing Committees • Policy—The Internet policy and Safety policy is being worked on. They may come to the next meeting. • Personnel—None. • Community Relations—None. • Finance—None. • Automation—None. Unfinished Business Library Addition More trades are able to begin working on the building now. Concrete is being laid. The transformer is in place. The new building needs a 277-480 volt transformer. They put in a 120-240 volt transformer. Corn Ed is who made the mistake with the contract. The transformer will be changed out probably in June. There are 3 welders working on the steel. Each weld takes about an hour to an hour and a half and each weld is inspected by a separate agency. There is another progress meeting on Thursday. There was some discussion about the amount of RFI's. There was some discussion about the CD's coming due in the next couple of months and Bonds being sold. Tom Lindblom said the building should be done by November. Page 3 of 3 New Business Telephone Service for Library Addition—There were two quotes, one from Sound Incorporated for$11,985, and one from ATI Advanced for $12,925. ATI said they could lower their bid by $700, so now it is $12,225. The systems are virtually the same. The phones will be 8 button sets and there will be 3 cordless phones. If the power goes out there is a battery backup that will last for 30 minutes. Russ Walter asked if the power is out for more than 30 minutes if at least one phone would remain working. This is something to ask these companies. Beth Gambro moved to approve the quote from Sound Incorporated for$11,985. Marilyn Vorderer seconded the motion. Russ Walter wants to make sure at least one line would be available in case the power was out for more than 30 minutes. All moved to pass with a roll call vote. All were in favor. The motion carried. Adiournment The meeting was adjourned at 8:20 pm. Minutes from Laura Leppert and Sandy Lindblom were combined and re-submitted by Laura Leppert.