Library Board Minutes 2006 07-10-06 Page 1 of 3
APPROVED AS CORRECTED
9/11/06
Yorkville Public Library
Board of Trustees
July 10,2006, 7:00pm
The meeting was called to order at 7:05pm by President Jo Ann Gryder.
Roll Call
Members present: Jo Ann Gryder, Sandy Lindblom, Dr. Joseph Gruber, Marianne
Wilkinson, Carol Lachance, Gail Gaebler, Marilyn Vorderer and Russ Walter.
Absent: Beth Gambro
Also present were Library Director Michelle Pfister and Owner's Rep Tom Lindblom.
Recognition of Visitors
Chairman Gryder recognized the substitute minute-taker.
Amendments to the Agenda
_. None
Minutes
The combined May minutes were approved on a motion by Sandy Lindblom and second
by Gail Gaebler. Unanimously carried.
Correspondence
None
Public Comment
None
Report of the Treasurer
Mr. Lindblom said the waivers had not arrived yet, so the check to Henry Brother's
payment was made to Burnidge Cassell. A payment was also made to Henry Brothers for
$652,000; however, the lien has not been cleared up yet. There are 3 different bills for
bonding because there is one for each of the following: the entire Board, Michelle Pfister
and Russ Walter as Treasurer. Mr. Walter made a motion to approve the bill list in the
amount of$684,672.39 and Dr. Gruber seconded. A roll call vote was taken and the
motion was approved unanimously.
Mr. Walter said he is working with the Finance Director to close out last year's budget to
determine the carryover amounts. He added that some budget changes will be needed to
cover new personnel to be hired.
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Report of the Librarian
Ms. Pfister reported the Library circulated 7,614 items and added 453 new items. She
also said the programs were going well and included some animals that were brought to
the library. On July 21" she will be attending harassment training.
The Library is working on a program called "Buy at Brick" and the Yorkville business
called Ground Effects will be used for engraving bricks for purchasers. The engraving
cost of$30-35 was discussed to determine if the $50 brick purchase price was sufficient
to raise money for the Library. It was noted the Riverfront charged $50 per brick. The
courtyard path will be constructed of these bricks and as they are purchased, they will be
lifted out and engraved. It was also suggested that persons should be given options of
the engraved wording on their bricks. Money from gifts and memorials could possibly
be used to purchase items for the courtyard. A green ribbon showing library support,
will be sold for $5 each, according to Ms. Pfister. Mr. Lindblom showed a depiction of
the landscaping and the building.
A motion was made by Marilyn Vorderer and seconded by Marianne Wilkinson to charge
$60 per brick. Discussion followed. Ms. Lindblom said she thought$50 was sufficient.
Patrons have shown an interest in this program and Michelle Pfister suggested an article
be put in the paper. The exact number of bricks will be determined. A charge of$100
was suggested for a family and it was noted that 2 sizes were available at the Riverfront.
The Board also discussed the reason for raising this money. A suggestion was made by
Dr. Gruber that the money could be used for plants,trees or benches and another
suggestion was made for maintenance and improvement of the courtyard.
Ms. Vorderer then amended her original motion to include that the profit from the brick
sale could also be used for the maintenance, upkeep and improvement of the courtyard.
Ms. Wilkinson seconded the amended motion. Motion carried on a voice vote.
Ms. Pfister said she will hire movers to move heavy items and re-install the shelving.
Any leftover shelving might be given to the school. She said that in the first week the
new library is open, she would like to have greeters and have them distribute information
packets. She will ask for volunteers to possibly include Library Board members and Mr.
Lindblom.
City Council Liaison/Human Resources
Mr. Walter asked the City about the bond repayment and was told it was paid on time;
however, it did not appear on the Library Board bill list.
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Library Addition
Mr. Lindblom said there had been a small explosion today at the Library due to an
electrical problem causing a short. Com Ed was called and the Library was shut down
for 1-1/2 hours. The Library will be shut down on Wednesday for a scheduled electrical
cutover. Roof insulation is expected next week and masonry work continues. A color
has been picked for the siding and the construction is expected to be finished on schedule.
Lead time will be determined for ordering the computers and Mr. Walter said the price
will remain the same for 3 years through a state program.
New Business
Ms. Pfister had asked a 3`d grade class to write letters for the time capsule. Those letters
and a photo will be placed in the capsule. She also invited others to submit writings. She
wrote a possible inscription for the capsule and read it for the Board. A quote on the
outside of the capsule was suggested as follows: "I cannot five without books"by
Thomas Jefferson. A date to open the capsule will be determined.
Election of Officers: A slate of officers had been nominated last month according to the
by-laws. A motion was made by Mr. Walter to retain the slate of officers for the next
year. The slate is Joanne Gryder, President; Maryanne Wilkinson, Vice President; Russ
Walter, Treasurer and Sandy Lindblom, Secretary. Gail Gaebler seconded and the
motion carried unanimously on a voice vote.
Ms. Gryder said she attended a Trustee training workshop in Shorewood so that the
Library is eligible for a per capita grant.
The Garden Club voted to purchase a statute for the Library according to Ms. Lindblom.
Russ Walter noted a correction for Carol LaChance's email address to
carol.lachance(c, bcelobal.net .
There was no further business and the meeting was adjourned at 8pm.
Minutes by
Marlys Young,Minute Taker