Library Board Minutes 2006 08-14-06 Page 1 of 3
Yorkville Public Library
Board of Trustees
August 14,2006
7:00 pm.
The meeting was called to order at 7:00 pm by President Jo Ann Gryder.
Roll Call
Members present: Gail Gaebler, Beth Gambro(arrived at 7:30), Dr. Joseph Gruber, Jo
Ann Gryder, Sandy Lindblom, Russell Walter, and Marianne Wilkinson.
Members absent:Carol LaChance, Marilyn Vorderer.
Library Director Michelle Pfister and Owner's Rep Tom Lindblom were also present.
Recognition of Visitors
None.
Amendments to the Agenda
None.
Minutes
Sandy Lindblom moved to approve the minutes from June 12, 2006. Gail Gaebler
seconded the motion. All were in favor. The motion carried.
Correspondence
There was a thank you note to Rita from local author, Kim Sullivan.
Public Comment
None.
Report of the Treasurer
There is a payment to Henry Brothers in the amount of$414,819.90, and a payment for
insurance totaling $3,309.90. Russ Walter moved to pay the bills and payroll in the
amount of$432,801.30. Marianne Wilkinson seconded the motion. All moved to pass
with a roll call vote. All were in favor. The motion carried.
Page 2 of 3
Report of the Librarian
Circulation for July was 9,071 which is up 2,673 from last year. 114 new patrons were
added and 459 new items were added. The buy a brick program has collected $280 so
far.
There was a Read with Paws dog therapy program held at the library. 32 people came
with their dogs.
There was a drawing of the plaque that will be placed in the new library. Dr. Gruber's
name is misspelled on it. Michelle would like to have the title Director after her name
rather than Librarian. Also Henry Bros is not correct, Tom Lindblom will check with
them exactly how they would like their name spelled.
Michelle mentioned the last big design decision to make is deciding on what the interior
signs will look like.
There was discussion about the time capsule. It is a 50 year time capsule. Michelle read
excerpts from a letter that will be going in it. She said all items are due in to the library
by Sept 15`h. The date of enclosure will be December I". There will be more
information at the next meeting.
There was some discussion about things the library will no longer need. These items
could be sold or donated to the school or other people interested. There was a discussion
about having a silent auction. There was also some discussion about what is moving, and
what is not.
Marianne Wilkinson asked if there would be a reference librarian. Michelle Pfister said
the library is not currently hiring someone who would-bepaid at that level, but maybe
someday down the road. Beth Gambro asked if there would be an Adult Services
librarian. Michelle said there is one, but not full time right now. There was some
discussion about what the PALS system could help with. All librarians are trained on the
computers and at the reference desk. Michelle said Alan the custodian would be staying
and hiring 2 people under him.
City Council Liaison/Human Resource
None.
Standing Committees
• Polic —None.
• Personnel—None.
• Community Relations—None.
• Finance—None.
• Automation—None.
Page 3 of 3
Unfinished Business
Library Addition Tom Lindblom said besides the wood ceiling that is up already in the
new building there will also be some lay-in wood type ceiling.
Tom Lindblom said the lien issue has now been filed with the court. The library and the
city are not named in the suit. The Henry Brothers pay request has no overhead or profit
in it. The steel supplier has not been paid by the fabricator. Henry Brothers and the
fabricator are the ones named in the suit. There was an invoice for$10,000 of aluminum,
but there is no aluminum in the job. There were materials that were sent back because
they weren't right. They can't lien a public property, but they can lien the project.
The goal is to get the building enclosed as soon as possible. The roof is watertight except
between the buildings.
A lot of the exterior stone is complete. There is not much mason work left to do.
The parking lot will be worked on in September, and Tom has to get Michelle a date for
work on the door, it could be this week.
Henry Bros. Payments are always reviewed by BCA and by Tom Lindblom.
Computer Bid The library is waiting until closer to the building being open. This will
be back on the November agenda. It takes 3 week to get the computers after they are
ordered.
New Business
Web Site Proposal Millie Worley has quit doing the website. As of July no one is
updating the library website. There is a proposal-from Weblinx. It will cost $3,500 to
have the website designed and to train the employees how to take care of it. If the library
needed the website hosted, it would cost an additional $220. There is a meeting of Friday
with J. Rudy to see what he can offer. Michelle and Russ can decide which company to
go with. The money will come out of automation. Dr. Gruber moved to authorize Russ
Walter to select the website designer for a cost of no more than $3,500. Beth Gambro
seconded the motion. All moved to pass with a roll call vote. All were in favor.
Open House There was some discussion about when to have the open house, whether it
would be after the library was open or if there would be a ribbon cutting ceremony. It
was suggested that there could be a small committee formed to plan this event. Beth
Gambro and Sandy Lindblom volunteered to be on the committee. They would get
speakers for the open house. There would be recognition for people who donated money
and worked on the referendum. There could possible be a pre-party for these people.
The Open House and ribbon cutting could be on a Sunday with the pre- party on Saturday
night. Henry Bros. Is expecting to be done the end of November. It will take 4 weeks to
move. The library would then be open the beginning of January.
Adiournment
The meeting was adjourned at 8:00 pm.
Minutes submitted by Laura Leppert.