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Library Board Minutes 2006 09-11-06 Page 1 of 4 Yorkville Public Library Board of Trustees September 11,2006 7:00 pm. The meeting was called to order at 7:00 pm by President Jo Ann Gryder. Roll Call Members present: Gail Gaebler, Beth Gambro, Dr. Joseph Gruber, Jo Ann Gryder, Carol LaChance, Sandy Lindblom, and Marilyn Vorderer. Members absent: Russell Walter, and Marianne Wilkinson. Library Director Michelle Pfister was present and Owner's Rep Tom Lindblom arrived at 7:18. Recognition of Visitors None. Amendments to the Agenda Under Unfinished Business, add Library Addition and Open House. Minutes There was a question in the July minutes under Report of the Treasurer. It was unclear what check was held. When Tom Lindblom arrives he will be asked. The July minutes were tabled. There was a question in the August minutes about the buy-a-brick program. $280 does not divide by $60. Michelle Pfister explained that some of the fliers got out that said the bricks were $50. Michelle decided to honor that flier and there were 2 bricks purchased at the $50 price. Sandy Lindblom moved to approve the minutes from August 14, 2006. Beth Gambro seconded the motion. All were in favor. The motion carried. Correspondence There was a notice from the Oswego library that they are annexing property within 1 mile of their boundary line. Public Comment None. Report of the Treasurer There was a question about how often Aaren Pest control comes to the library. They come about one time a month and treat for insects inside and outside. Gail Gaebler is uncomfortable having chemicals sprayed in the library. She would like to get a list of the chemicals Aaren uses. Gail Gaebler moved to pay the bills and payroll. Carol LaChance seconded the motion. All moved to pass with a roll call vote. All were in favor. The motion carried. Page 2 of 4 Report of the Librarian Circulation for August was 8,666 which is up 1,808 from last year. 146 new patrons were added and 370 new items were added. In the school newsletter there was information about a Teacher's library card and the sign-up would be in September. There was a training for the staff for the reference desk. Someday there will be a reference librarian. 225 reading prized were handed out for the children and 58 cookbooks were handed out as the prize for the adult reading program. There will be some children's book clubs beginning in September. The per capita grant was sent in. Jo Ann wrote a part for it. The statue is ready to put in the garden. There will also be a fountain. The Rotary Club may donate money for it. The Buy-A-Brick program has collected $1,120. There is no deadline for this program. There are 500 bricks available, and when they are gone, they are gone. At the staff meeting tomorrow morning, they will get a tour through the new library. The police department sent a picture and some information about Jumbo for the Time Capsule. There was also some brief discussion about a fund raiser cookbook. City Council Liaison/Human Resource= None. Standing Committees • Polic —None. • Personnel—None: • Community Relations—None. ` • Finance—None. • Automation—None. Unfinished Business The July minutes were discussed. Under Report of the Treasurer it was clarified that the check that was held was to Henry Bros. Under New Business—Election of Officers,the names of the officers needs to be included. The slate of officers are: Jo Ann Gryder as President, Marianne Wilkinson as Vice President, Russ Walter as Treasurer, and Sandy Lindblom as Secretary. Sandy Lindblom moved to approve the minutes as corrected. Carol LaChance seconded the motion. All were in favor. The motion carried. Web Site The proposal from James Rudney came in $100 more than the Weblinx proposal. Russ Walter said to start with Weblinx. The $3,500 price was already approved and there will be a meeting with them on Wednesday. Page 3 of 4 Library Addition Roofers were scheduled to work,but had to reschedule because of rain. Some of the windows are in. The main stairs were done last week. Drywall will be put up when the building is weather tight. The water lines are in place and the sprinkler lines will be painted so they are not noticeable. The main goal is to get the building enclosed. There is an ongoing issue of the Hardy Plank. Whether it should be textured or smooth. The Board members wanted it textured, but the architect wants it smooth. A nail gun will be used to install it. The plywood that goes behind it will cost $15,000. The nails show in the sample piece. A section can be put on the building, and if it does not look good the cost of sending it back and the cost of a new material bill be discussed. The blue color was recommended by Matt from BCA. The roof is silver. Tom Lindblom wanted to remind the board that they had to think about how to operate the building. Would the training be for the library staff or a contractor. There are some very sophisticated systems being installed in the library. There will be a telephone line and modem that will be able to program the lights and monitor the HVAC system. The training would not be for a custodian but could be for a part time employee. Tom Lindblom will research what a fair per hour wage would be. There was a question about a plaque for the statue from the Garden Club. Michelle Pfister is working on the signs. She will look into a sign for the fountain and the statue. It should be low to the ground. The library will pay for the signs. Open House Discussion took place concerning the Open House and Ribbon Cutting. New Business Defibrillator There was a quote from Allen Thorson for a defibrillator and accessories. The discussion was that one should be on each floor. The 4 full time employees will take the training. There was discussion that it could be donated to the library from an organization such as the Lion's Club, Copley Hospital, or the Junior Women's Club. There was also discussion that other CPR/AED courses may be less money. Sandy Lindblom will ask a cardiologist about the differences in defibrillators. Adiournment The meeting was adjourned at 8:26 pm. Minutes submitted by Laura Leppert.