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Library Board Minutes 2006 11-13-06 Page 1 of 3 Yorkville Public Library Board of Trustees November 13,2006 7:00 pm. The meeting was called to order at 7:00 pm by President Jo Ann Gryder. Roll Call Members present: Gail Gaebler, Beth Gambro, Jo Ann Gryder, Carol LaChance, Sandy Lindblom, and Russell Walter. Members absent: Dr. Joseph Gruber,Marilyn Vorderer, and Marianne Wilkinson. Library Director Michelle Pfister and Owner's Rep Tom Lindblom were present. Recognition of Visitors None. Amendments to the Agenda Under Old Business, add Building Update. Also add an Executive Session for personnel or legal issues. Minutes There were several corrections. Everywhere it stated: "All moved to pass with a roll call vote. All were in favor. The motion carried."the sentence: "All were in favor." was deleted. Under minutes it should read: the plywood cost was $15,000, Under Report of the Treasurer the sentence: "There has already been someone who wanted to use it."was deleted. The Report of the Librarian was changed to the Report of the Library Director. The last sentence in this section was changed to say: December 15`is the deadline to put something in the time capsule. Under New Business: "Oswego and Batavia are a part of another system."was deleted. The following sentence was changed to say "Those not in the PALS System .... On page 4 a bold heading was added for the Building Addition Update. At the beginning of this section it should say Tom Lindblom reported that there was supposed to be a new parking lot entrance to the library further North of the present entrance. "They will do a rough grade..." They is changed to Henry Bros. It should be stated that Michelle Pfister reported that the maintenance of the heating.... Under Russ Walter's announcement it should say he may be instead of will be and everything after the word December was deleted. Beth Gambro moved to approve the minutes as corrected. Carol LaChance seconded the motion. All were in favor. The motion carried. Correspondence None. Public Comment None. Page 2 of 3 Report of the Treasurer The check to Bumidge Castle will be held until there is further justification. There is a payment to Henry Bros. for$657,006.31. Gail Gaebler moved to approve all bills and payroll in the amount of$673,203.98. Russ Walter seconded the motion. All approved to pass with a roll call vote. Michelle reported that she still needs to hire 8 new people for the new library. Report of the Library Director Circulation for October was 6,751 which was up 818 from last year. 100 new patrons were added and 469 new items were added. There was a Girl Scout troop that came to visit the library. They worked on an architect, badge. There was a$100 memorial for Zachary Burks that was used to purchase the daydream boy statue and a$100 donation in honor of Megan and Allison Pfister which was used to purchase the daydream girl statue. There was also a$50 memorial for Carol Robert from Melissa and Brett Davis. 35 bricks have been sold for the Buy a Brick program which has collected $2,080. There is a plaque being made for the time capsule. It will be ceremoniously buried in December in the wall in the work room. The deadline to put anything in it is December 151. Michelle has worked out the moving schedule. Also she asked about the shelving that _ will no longer be used. Cross Lutheran can use it if the Library is not going to have a silent auction for it. - City Council Liaison I Human Resource None. Standing Committees • Policy—None. • Personnel—None. Community Relations—None. • Finance—None. • Automation—None. Unfinished Business Computer Technician There was a job description that was in the packet. The personnel committee should review this and bring it back next month. Page 3 of 3 Building Update Michelle Pfister brought up the opening of the building. She thinks a quiet opening would be appropriate. The furniture will be delivered starting January 2"d and will be set up over a 2 week period. It will take the staff 2 weeks to move everything. The reception and ribbon cutting will not be until the 3`d or 4d'of February. Tom Lindblom reported that the parking lot work has begun and the final grade is expected to be completed Friday or Saturday. There was a problem with the striping. What was called for in the design will not be used because there must be a pavement temperature of 55° and the company that sells it will not sell it after November 1". The parking lot will be striped with paint instead. The new roof will be put on the old building; then hopefully part of the lot can be opened and patrons will be able to use the main entrance of the old building. The installation of the curved window began today. There will be some operable windows in it. The interior painting began today. The ceramic the was delivered. The carpet will be in in 2—3 weeks. The fencing and brick paver work started this week. Tom will get the close out document from the Mechanical Engineer. He said the installations were good. Russ Walter wanted to clarify that the security cameras were part of the base bid. New Business Bond Replacement This will be discussed in Executive Session. Office Software for Internet Russ Walter reported that to save some money the library can use Open Office instead of Microsoft Office. It is compatible and Open Office is free software. The savings would be$9,000. Russ Walter moved to go into Executive session and include Library Director Michelle Pfister and Minute taker Laura Leppert. Gail Gaebler seconded the motion. All were in favor. The meeting reconvened. Russ Walter moved to appoint the Board President and the Library Director as the spokesperson for the library. Carol seconded the motion. All were in favor. The motion carried. Adjournment The meeting was adjourned at 8:53 pm. Minutes submitted by Laura Leppert.