Public Works Minutes 2012 04-17-12
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APPROVED W/ CORRECTIONS
5/15/12
UNITED CITY OF YORKVILLE
PUBLIC WORKS COMMITTEE MEETING
Tuesday, April 17, 2012
City Hall Conference Room
COMMITTEE MEMBERS PRESENT:
Alderman George Gilson
Alderman Jackie Milschewski
Alderman Diane Teeling
Alderman Larry Kot
Other City Officials in Attendance:
Krysti Barksdale-Noble, AICP, Community Development Director
Eric Dhuse, Public Works Director
Bart Olson, City Administrator
Brad Sanderson, EEI
The meeting was called to order at 6:00pm by Alderman George Gilson.
Citizens Comments:
None
Minutes for Correction/Approval:
Alderman Gilson asked to have revisions done for the meetings of October 18, 2011,
November 15, 2011, January 17, 2012 and Lisa Pickering is to make red line corrections
supplied by Alderman Gilson and to bring back to May 15, 2012 meeting for approval.
Alderman Gilson also asked for corrections to be made for March 12, 2012. Copy has
been given to Lisa Pickering to be revised and brought to May 15, 2012 meeting. This
will move forward to the consent agenda.
New Business:
(
below item moved forward in agenda)
1. PW 2012-25 Engineering Contract for Game Farm Road Construction
Mr. Sanderson, EEI said that the city has acquired 8 out of the 33 parcels that are needed
prior to construction. The 8 were necessary for the Rt 47 improvements. HR Green
needs to update their plats as well as a new title. It has been greater than a year since the
work was done and the requirements in the land acquisition code by IDOT requires the
title searches to be within a year old, we need to get the updates so that we can move
forward with the land acquisition.
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The first process is to approve HR Green contract for $9,500.00 to update all the
documents. Once that is done we can supply that to Mr. Jay Heap ( Land acquisition
specialist), he will then come back to us with an updated proposal so that we can move
forward with the formal land acquisition.
Alderman Kot asked if there was a overall map with all the changes and the new
construction on it and if the committee could look at it at the next meeting? Mr.
Sanderson said that there is and that he will bring one to the May 15, 2012 meeting for
everyone to look over.
Alderman Gilson asked when did we acquire the 8 parcels? Mr. Sanderson said within
the last year. Alderman Gilson then asked if we have spoken to the other 25 property
owners. Director Krysti Barksdale-Noble responded that there were initial offers made
and sent out. Some of the residents responded and some did not respond. We have to
update the titles because some names have changed on the properties.
Alderman Gilson asked if the offers would be the same? Mr. Sanderson said that's why
we do the reappraisals, some properties might go up and some might go down.
2. PW 2012-26 Engineering Contract for Safe Routes to School Grant
Mr. Sanderson, EEI received a letter from the state increasing the funding to $280,000 for
sidewalk improvements There was a February 2013 deadline to be finished, Mr.
Sanderson did not think this was going to be done so IDOT is going to give a little
leeway as long as the project is completed before school begins in August 2013. Mr.
Sanderson suggest to move into Phase 1 and Phase 11 engineering as soon as possible
and target for fall and summiting plans for early June.
Alderman Gilson asked if we have anything in writing from IDOT saying that it will be
ok to go through August, just in case we don't make our deadline. Mr. Sanderson replied
that he received a email from IDOT and that he copied Mr. Olson on this as well.
Alderman Milschewski is concerned that there will be no direct sidewalk in front of
Circle Center, but yet they are putting in sidewalks where they don't need them as much
as in front of the schools where there is more kids walking.
Alderman Kot asked who has the final say on the width of the sidewalks? Mr. Sanderson
responded that IDOT and FHWA have the final say in the size of the sidewalk. Alderman
Kot made a comment that it is up to engineering and staff to make a good argument. Mr.
Sanderson also said that there is reasoning behind the width because of the driveways and
if wheelchairs were to go down the path. He also mentioned that there will be some tree
removal in order to put in the sidewalks.
Alderman Kot mentioned that most of these sidewalks will be going in on the old side of
town where they have not had sidewalks. Alderman Kot also suggested that they will
need to have good communication with the residents. He suggested that they have a
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construction meeting for the residents, where they can come and look at the plans of
where the sidewalks are going in and could talk to the engineers and ask questions if they
have any. Mr. Sanderson agreed. Move to consent.
3. PW 2012-27 Weed Ordinance Procedures for Summer 2012
Director Krysti Barksdale-Noble said that May 1st is the beginning of weed enforcement.
For two consecutive weeks in May we will be publishing our yearly notice in the Kendall
County Record regarding the beginning of weed enforcement
Director Barksdale-Noble also said that they are in the process of interviewing for their
seasonal Co-Enforcement Inspector and will hopefully have on staff in the beginning of
May.
Director Barksdale-Noble said that they are trying to limit the use of the public works so
they will not be mowing the large vacant lots and the large subdivision lots just as they
did last year. Will only be mowing on a in-fill basis and highly developed areas.
The part-time inspector will assist with complaints and lots that are in violation of the
weed nuisance ordinance.
Alderman Teeling asked if any of the developments have decided to plant natural prairie
grass? Mr. Olson said that Grand Reserve, over by Bristol Ridge Road has.
Alderman Gilson asked if we are hiring the inspector to go out and proactively look for
weed ordinance violation and not wait for complaints? Director Barksdale-Noble
responded that they are going to do windshield inspections. The inspector will go out and
patrol subdivisions from the car through the windshield and see which lots they need to
come back to post. There is a memorandum attached that explains all the weed ordinance
procedures for the 2012 season.
Mr. Olson said that we have the inspector budged for 40 hour work week, his primary
objective will be the weeds.
Old Business:
IDOT Update
Alderman Kot asked about the meeting in Sugar Grove regarding Route 47. Mr.
Sanderson said that he did attend and that he just received a summary of the meeting and
basically IDOT took public comments on the proposal bid. The IDOT staff at the meeting
ran through alternatives with the attendees. There is a copy of the summary attached.
Alderman Kot asked if they are planning on 4 lanes to run from Kennedy Road to
downtown Sugar Grove? Mr. Sanderson responded that it will be 4-6 lanes.
He also said that there will be a formal public hearing, the meeting that he attended was a
public informational meeting. The public hearing should be sometime in December
2012.
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Alderman Kot asked Mr. Dhuse to confirm brush pick up for the week of April 23-27 and
asked what side of town will you do first? Mr. Dhuse said that they do it all at once.
Will send small pile crew out one way and a truck and tractor crew out the other way and
then they will switch.
Alderman Gilson asked Director Barksdale-Noble if she had the opportunity to go to
Perfection Park like we asked, to talk to the owner? Director Barksdale-Noble said that
she did not have the chance to get there, but she spoke to the owner. The owner of
Perfection Park installed a wind-sock. Also individuals will need to sign in when they get
their bucket of balls and by doing this they can trace the balls back to that individual if a
ball was to go into someone's yard. Alderman Gilson did tell Director Barksdale-Noble
that she already told him this at the last meeting he would like to know if there is
anything else that is going to be done? Director Barksdale-Noble said that the owner is
doing everything he can do and this is the most recent conversation with him, but that she
will confirm when she spoke to the owner and let Alderman Gilson know.
Alderman Kot made a comment while looking over the March 12 minutes, that the legal
department said that the city could not pursue this because it is a civil matter. By
instructing Director Barksdale-Noble to contact Perfection Park are we in any violation?
Mr. Olson responded that the city is mediating between two property owners, there is no
issue, all is says is that we will not go and fine them for the golf balls. Alderman Kot
asked if we do not come up with a solution where do we go from here? Mr. Olson
responded, nowhere; we attempt to mediate between the two properties and if we can't
solve it then it is up to the two property owners. Alderman Gilson did make a comment
that the owner of Perfection Park needs to take some responsibility for the balls being hit
into residential properties.
Alderman Gilson asked Mr. Olson if he had a status update for Windett Ridge weed
ordinance violation; he would like to report back to the residents with any updates. Mr.
Olson did not know off hand, but will email Alderman Gilson the information.
Additional Business:
Alderman Gilson noted that in the budget we passed there was a purchase for a new
mower. He asked with the addition of that new mower will we be able to do anything
more to cut and fine lots in Windett Ridge? Mr. Olson said that this is just a turf mower
for wide open spaces in a much quicker fashion; can't be used in Windett Ridge.
The meeting adjourned at 6:50pm.
Minutes respectfully submitted by
Kimberly Ryan, Minute Taker
Illinois Department of Transportation
Division of Highways/Region 2/District 3
700 East Norns Drive/Ottawa, Illinois/61350-0697
Telephone 815/434-6131
April 12, 2012 "ORIGINAL"
Project No.*.
Honorable Gary Golinski
Mayor of Yorkville
800 Game Farm Road
Yorkville, IL 60560
FAP 326 (IL 47/US 30)
Section (107, 108, 108S)R-1
From Kennedy Road in Yorkville to Cross Street in Sugar Grove
Kane& Kendall Counties
Job No. P-93-013-07
Contract No. 66989
File No. 1782-110
Dear Mayor Golinski:
A public information meeting was held on March 14, 2012 regarding the improvement
of IL 47 from Kennedy Road in Yorkville to Cross Street in Sugar Grove.
Approximately 47 people attended the meeting and nine written comments were
received. Attached are a public meeting summary and a copy of the brochure handed
out to meeting attendees. The department has responded to individuals who
submitted completed comments sheets as well as sending a copy of the public
meeting summary to all attendees, local officials, and legislators.
The next public involvement event will be a public hearing to display the preferred
alternative for review and comment. The hearing will be announced to local
newspapers, radio stations, and television stations and will be advertised in local
newspapers and on the project website www.dot.il.gov/yorkvilletosuaararove
Please contact Mr. Dave Alexander, Studies and Plans Unit Chief, at 815-434-8468 if
you have any questions.
Sincerely,
Eric S. Therkildsen, P.E. r;1 Y`' 'z`I `'`, ' i i~����
Acting Deputy Director of Highways, j r i ��:{ '�''
Region Two Engineer
APR 1 6 2012
By: Dave Broviak, P.E. V
District Studies & Plans Engineer
cc: Mr. Brad Sanderson, P.E.
Mr. Bart Olson
Summary of Public Information Meeting
IL 47: Kennedy Road in Yorkville to Cross Street in Sugar Grove
ROUTE: IL Route 47 PROJECT LENGTH: 6.5 miles D3 NO: 926
SECTION: (107, 108, 108S) R-1 CONTRACT NO: 66989 JOB NO: P-93-013-07
COUNTIES: Kendall and Kane PPS NO: 3-37560-0100 FILE NO: 1782-110
A public information meeting was held on March 14, 2012 at the Sugar Grove Township Community
Building. The purpose of the meeting was to display project alternatives under consideration and
receive public comments. The meeting was announced by advertisement in local newspapers, through
press release to local newspapers, television and radio, through the [DOT website and through
invitational letters sent to local officials, legislators, advisory groups, parties shoWinginterest in the
project and to those owning property along the study length of IL 47. Forty-seven individuals signed in
at the meeting including one newspaper reporter, two local agency representatives and one state
representative. Representatives of IDOT District 1, IDOT District 3 and the consultant engineering firm
H.W. Lochner were present but are not included in the attendance total.
The meeting's display materials included an informational video presentation, aerial exhibits depicting
four potential alternatives, the project purpose and need, typical sections, a table of estimated impacts
for each alternative, anticipated schedule, and maps of the project area, project speed limits and traffic
data, the Rob Roy Creek floodplain and five years of crash data.
The comment period ended on March 28, 2012. A total of nine comment sheets and emails were
submitted. The table below provides a synopsis of the written comments that were received.
COMMENT Frequency
Concerns regarding the amount of right of way needed 3
Concern for safety(crashes) on IL 47 2
.......... .. ... . ... ..... ... ..._ . . -- ..._ .......... ......-__.._ ,
Support improvements to IL 47 at earliest possible time
_...-----....._......__..._.__._.._.....--_--..____....____._._....._..__...._.....__.---.._._.__..__..__._..___._..._ __.........
Preference for shoulders on the outside of the roadway(no curb)
............_....._............_......-.................... .........._........_........._...._..._._...._.._._..._......_........._..._.._................__....._..._....._......__....._._._._...................._._............_.__........_.............._..........................._.......
._...._...._
Preference for curb on the outside of the roadway(no shoulder)
... .........._...__.__._.__...._.._.._._.-- ---__.__._.__......__..._._...__._-._--.____-....._.___....._._.__.._...__._._._T...__..._
Preference for mountable curb
_. .._ .......__.... ....._...... __ ............. .. . ._._. ......_....
Provide a temporary turn lane at Kennedy Road before construction
___._..._.......__.__.__._.._._....._....__.._..............----------.___.__._.._.-.._..._....___.........___._._. _........__;_...___.
Concern for maintenance of existing access
............._...._......_........._._...._........................._.__._....._......._................._.-.__..............._..._._.....__..................._............._... ...._..........._....................................._..._....._..._......_......_......__...._...................
......._...._..._..._.__.............._._._........................__........_...._........._....
Concern regarding highway noise
.................._._............._....._......................_....._._._................__._._............_......_.........._._..._.._........_.................._....-.__......._................_..._..__..........................._..._.......__......._..__...._..........__.......__.._._.._...._....._.._......_._._...._.__._._........_._..._........._.-..._..
Concern regarding property value and future development
..............._._........_......._........__._......................_.....__._._.................._.......__.......__................._.__....._..._..---._.........._..._......... .--.._........._...__......_._...............-............................._.._...._._.............
_....___.............___...._...... ..............
Preference for Alternative A
__._.._.._.__.._.__........__._.-____.___....._.._._._....__._.._._.__.._..__.__. _..____ _._.__.---.__._...__...._..._. ._..__.._.__.._......_._._.__...________..
Preference for Alternative D 1
.... .... _ ........ ..... ......................... ... ....... _..._......__......_.....
Concern regarding highway speed limit 1
...._........ ............ ...........................__...._.__............__......_..__.._................_.._..... ........_....................._..----.................................._....................._....__._................._..__._........................._.._.........................
<.............._...._......................._.._..._....._..._..........
Drainage concerns 1
.._.........-......._.............._._._._.........................._........_..._..................._..........__....................._..................._... ..._........._......._..__......._........_...._......_......._._........................_.........._...... ......................_.............._....._._..._...._............_................................................_-..................
In favor of improvements to Prairie Street intersection
- .._.._ _..._... .._.. _ _.._... -_ _.... -....- .. ... .. _._.-.....__ -......_.....
Concern regarding the intersection at Rollin ......................... ..............._... .... .......... ............. ... ...._ .. _._.....
Purchase right of way now for future improvements 1
Request for bicycle accommodations off of the highway
__........ _ ........ _ ....................._ ................__
Prepared 4/1 012012
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Welcome to the second public meeting for the study to improve Illinois Route 47 and US 30 from Kennedy Road
in Yorkville to Cross Street in Sugar Grove. Today's meeting is an opportunity for the IDOT StudyTeam to share
information with you about the status of the project. |tis also an opportunity for you to learn more about the study
and tm share your comments,questions,and suggestions with us.
At today's meeting vve encourage you to: 1)view the video presentation,which is about ten minutes in length and
will be repeated for the duration of today's meeting;2)study the maps and graphics on display;3)talk with our
Study Team representatives about the proposed project;andzAshareyourcornrnentsvvithus. Youcansubnnityour
comments by using the comment form prepared for today's meeting or by visiting the"Contact Us"page on the
Study vvebsiteat Comments must be received by March 28,2012 to become
part mf the public record.
��Project ����������
°$��~�s.� ����m����°"�°
� � i End Project Cross Street M
The proposed improvements are intended
tn safely serve the existing and proposed Ind
N EL
demand bw increasing the capacity from SHOW SUGAF1 GROVE
0 AM
a2-|one roadway too4-|aneroadway.
The roadway will be reconstructed with -RIE ST
CD
alignment modifications,aoneeded.
In addition,the two existing railroad
overpasses will bereconstructed. Drainage,
intersection,and safety improvements
will be made,ay needed. The alternatives
U-r RD
under consideration require additional
land acquisition and have impacts to
wetlands and the Rob Roy Creek floodp|ain.
Phase|| preliminary engineering design ix
funded from Kennedy Road toUS3O|land
acquisition and construction are not funded
JU 31
at this time.
|L47 has been designated aneStrategic
Regional Arterial(SR/) 6»|OO[ The SRA
system is intended to carry larger volumes
mf traffic at higher speeds asacomplement
tu the region's expressway system. To
ensure a high level of service for traffic mn
the SRA system,|C)OTis more restrictive in
determining the need for and spacing of 1 Begin Project Kennedy Road '
traffic signals and access points.
Project Purpose and Need
Studies such as this require a written statment of the purposes of the project and the existing or future
transportation needs that support it. The statement developed for this project is as follows:
The purpose of the proposed project is to provide an improved transportation facility to safely serve existing
and proposed demand in the project corridor. Specifically,the purposes of the project are to
• Consider local and regional planning
• Provide the traffic capacity necessary to accommodate existing and projected
traffic volumes at an acceptable level of service
• Provide reasonable access
• Modernize geometrics
• Accommodate all appropriate users
• Address pavement flooding issues without exacerbating current area drainage issues
UITI ,L CROSS, EMP 1L 47 Existing Typical Cross Section
Although there are exceptions,highways have
design elements whose dimensions are generally
consistent along the length of the road. These
include lane widths,shoulder widths,median
widths,ditch dimensions,and other elements.
To illustrate these design features,engineers use
drawings called"typical cross sections" Shown here
is the typical cross section for the existing IL 47.
Various design concepts for reconstructing IL 47 `
have been proposed,each of which is based on a
different proposed typical cross section. varies 14feet 14feet varies
Varies Varies
Comparative Evaluation
One of the key purposes of studies like this is to allow an informed decision to be made about moving forward
with the projector selecting the"no build"option. In order to make this decision,it is important to know what
effect each alternative
would have on the natural ALTERNATIVES
environment and area IMPACT CATEGORIES A g C
communities. Shown Wetland impacts(acres) 0.2 0.3 0.3 0.3
here are the key impact
categories for this study. Floodplain impacts(acres) 22.7 26.4 26.2 23.8
As the study progresses, Additional ROW* required (acres) 32.1 62.3 54.1 51.8
more detailed analyses of Structures within 10-ft.of proposed ROW* 3 2 3 3
intersections may increase Structures within the proposed ROW* 2 7 6 4
these numbers. Construction Cost Estimate($million) 70 64 77 66
*right-of-way
Note: the impact numbers shown in this matrix are subject to change as the study progresses.
Alternative Design Concepts
Four alternative design concepts have been developed for the IL 47 study,each of which would achieve the
project purpose using a different typical cross section. These alternatives are subject to revision based on public
input and continuing environmental analysis and preliminary engineering.
Alternative Typical Cross Section Alternative"B" Typical Cross Section
tote loft
1-24feet_ rt 32 feet ,.I.24 feet n n 'lore¢ 24 feet € 32 feet 124 feet e
Gh� �� ■ � 4 fit— s � Gfi
60 feet 75 feet 85feer 95 feet
Alternative A would use a 32-foot raised median,curbs Alternative B would use curbs and gutters on the inside
and gutters instead of open ditches for drainage,and a edge of the pavement,but would have shoulders on the
10-foot wide multi-use path. The overall right-of-way outside edge,along with full-sized ditches for drainage.
width would be approximately 135 feet. It would also include a multi-use path. The overall right-
of-way width would be approximately 180 feet.
Alternative"C"Typical Cross Section Alternative"D" Typical Cross Sections
f
AlternativeW Typical Cross Section
fI
ion
E 36 feet �E 32 feet I E 36 feet t7 ft
75 feet 90 feet Alternative"K Typical Cross Section
Alternative®would use a combination of Alternatives A
Alternative C is similar to Alternative A except that and B. The reason for combining the two designs is that
it would provide six traffic lanes instead of four. The it would allow the project to fulfill its purpose while at the
overall right-of-way width would be approximately same time being more sensitive to the existing and future
165 feet. land uses adjacent to the project. The overall right-of-
way width would vary.
These alternative design concepts have been applied to the project study length on aerial photos. Also known
as"strip maps, these aerial photos contain a large amount of information,including lines showing where the
proposed rights-of-way would be located,edges of pavement,property boundaries,wetland locations,various
adjacent land uses,and other similar information. There is one strip map for each of the four alternatives.
HIGHWAY DEVELOPMENT STAGES
Alternatives/Impacts Final Design/ROW Construction
-Identify alternative design concepts -Final design(construction plans) -Construction and maintenance
-Analyze and compare impacts -Acquire permits
-Select one preferred design -Right-of--way acquisition*
PHASE I PHASE Ii PHASE ] ] I
DOI cUrrenily funded
Current Study Schedule(Phase 1)
Aug 2010 Jan 2011 Jan 2012 Jan 2013 May 2013
Stakeholder
Involvement ! --f , 1
I
Data Collection
and Analysis
I
[ i a
j f i i I
Conceptual Design 1 1 4 , � 11 � � � I � � 1 I
Analysis 1 I I
Documentation and
Approvals In j
Public Information Meetings Q Draft Environmental Assessment
Community Advisory Group Meetings Q
Public Hearing ® Final Environmental Assessment
We Want To Hear From You
We urge you to share your comments with us in writing by completing one of the comment forms
prepared for today's meeting. Comments must be received by March 28,2012 to become part
of the public record.Comments will be summarized and reviewed to help the Study Team move
forward with more detailed analysis. You may submit your comments to:
Mr.Dan Mestelle
For your informati on... Program Development Engineer
Marcy otthe materials on display at today's meeting will 700 East Norris Drive
soon be available for downloading on the study web site: Ottawa,IL 61350-1628
www.dot.ii. ovNorkvilletosugargrove