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City Council Minutes 2005 01-29-05 (special cc) Page 1 of 6 APPROVED 3/22/05 UNITED CITY OF YORKVILLE City Council Goal Setting Session Saturday, January 29,2005 City Council Conference Room 9:00 am City Members Present: Mayor Prochaska Alderman Besco (left at 10:12am) Alderwoman Burd Alderman James Alderman Kot City Treasurer Bill Powell (left at 10:35am) Alderwoman Spears Alderman Sticks Guests: Mr. Tony Scott—Kendall County Record—(630)553-7034 The meeting was called to order at 9:07 a.m. by Mayor Art Prochaska. He started off the meeting stating that they were going to use the 2004 Goal Setting Outline as a guideline to see what needs to be left on and what items were completed as well as adding any needs they agreed should be addressed over the next year. The Final 2005 Outline is in its entirety at the end of these notes. Mayor Prochaska pointed that out one of the previous goals of building a new Library, from the 2004 goals, could be omitted due to the referendum passing and the fact that it will now be built. Alderman Sticka added that he wanted to combine the new Library with bringing in a new waste transfer station so that it should state `bring in a waste transfer station and let that pay for the new library instead of raising property taxes by setting aside the revenue the transfer station brings in'. The Committee agreed this is a worthy goal and under Finance#4 it will be added: Use waste transfer revenue or determine other revenue to pay for Library. The Council will also leave in under E. Economic Development as#1)Bring in waste transfer station. Mayor Prochaska moved on to state that one of the questions Staff had was what did the Council mean by B.1. Encourage Retail. They were questioning what the Council is okay with the Staff doing and the intents of this goal. Mayor Prochaska stated that he thought an objective to this could be to create an incentive program for the City. This is the question Staff is constantly asking when trying to bring new business into Yorkville. The Mayor is asking that one of the Council's goals will then be to have Staff develop an incentive program for Council to approve at a later date. B1 is changed to -Encourage retail, manufacturing and industrial growth—Create incentive program. The Committee agreed that this is needed due to the competition they see now with neighboring Communities trying to bring new businesses in to the area. Page 2 of 6 The Council agreed that B2—Architectural Standards—will continue since it is an ongoing objective. The Council decided to change B3 to Review development standards instead of define. Mayor Prochaska stated that a sub note to this would be to revisit the various ordinances in place to see if there are any technological reasons to have to make changes. The Council discussed B4 and how they need to continue working on development agreements as needed when properties rezone,not just creating a downtown district. The Council agreed that this was never completed. Alderwoman Burd suggested bringing in property owners to discuss this with them and get their opinions. B4 will change to - Continue use of development agreements for properties being rezoned. City Treasurer Bill Powell suggested with reviewing fees, they should review and compare to the costs to provide services. Mayor Prochaska stated that they do this already for justification of the amount of money. B.5. will be—Review Fees—ongoing. The Council moved on to discuss—begin boundary discussion with Joliet. Mayor Prochaska stated that they have had some contact with Joliet. Joliet does have their plan is out and Yorkville's plan is almost final there is more of a chance to sit down and talk with them. Alderwoman Spears questioned if they were still in discussion with Montgomery. Mayor Prochaska stated there has been a break due to the change of Attorney with the City. B.6. will be—Continue discussion with Montgomery, focus on transportation and land use issues. The Council moved to remove—Control number of bank sites. They all agreed this was not a needed item. The Council brought up a need for an In-house City Planner and determining the needs of a City Attorney. The Council started a new area F. Administration/Staff. F.1. will be— In-house City Planning Dept. and F.2. Will be—Determine needs status for City Attorney (in-house? full-time?). The Council also discussed the needs of the building department. They determined as a group that F.3. Will be—Analyze Building Department for possible in-house and for possible need to relocate. Alderwoman Burd brought up the request to have an Administrative Assistant for the Council members. This person would be in the City Offices for the Council members here to research or just a point of contact for the Council members. The Council members had very split feelings on this item and individually stated their feelings on this as follows: • Alderman Besco stated he was for it. • Alderman Kot stated he did not have a problem with having a person like this, but the City is not quite big enough to see this as a justified cost. • Alderwoman Burd stated she is in full support. • Alderwoman Spears stated she is in full support. Page 3 of 6 • Alderman James stated he felt it is a waste of taxpayer's money to pay for this type of support person for Council members only. He has 100% confidence in the City's Staff for getting the correct information to them. • Alderman Sticka stated he agrees with Mr. James. He feels this makes the City Staff feel not trusted and feels the Staff they have is hard working and trust's them. The Council members had an in-depth discussion on this issue and it was decided to put under F.4.-Determine job description for an administration assistant to provide support for Council Members. The Council moved on to C. Finance for discussion. They decided to keep C.Las— Create multi-year finance plan with adding two sub notes. C.I.i.-Future revenue sources. (i.e. fees, EAV increases, etc.) and C.I.ii.-2 year budget(approve 1 year&have concept of 2nd year). They also kept C.2. as Reduce Levy Rate with an addition. C.2. will state— Reduce Levy Rate. (with increase of EAV through new growth). C.3. will change to Maintain fiscal responsibility. CA. was discussed earlier in the meeting. The Council also chose to add C.5. Find financing for new Public Works facility. Per discussion with Mr. Bill Powell, City Treasure, the Council adds C.6. Improve return on funds. (i.e. C.D. ladder for fund balances, use CD's for reserve Land Cash). The Council moved on D. Expand quality of life services. D.4. had previously been removed from the list. D.1. and D.2. will stay on the list. D.3. (Senior Facilities)will remain with 2 sub notes. D.3.i. will be Ad-hoc Committee for center and D.3.ii. will be encouraging senior housing. The Council continued discussion of maybe senior transportation being put in place and this led to a new section being created. The Council named section A. Transportation Improvements. They set A.1. as Route 47 Improvements, A.2. as Determine other arterial improvement needs, A.3. as Look more at alternative River crossings,A.4. as Transportation for Seniors/Disabled with 2 sub notes of A.4.i. as Partner with other groups (i.e. Senior Services) and A.4.ii.as City purchase vehicle/start program and A.5. will be Business Trolley Pilot Program. The Council moved back up to complete the decisions regarding the rest of section D. The Council will leave on D.5., D.6., and D.7. due to the ongoing work with these items. (These items will all move up one number due to the original D.4. being removed.) The Council will keep D.8. as D.7. Continue planning for Municipal Pool/Water Park (possible private/public partnership). They will also keep D.9. as D.8. as Monitor downtown water feature progress. Lastly in section D they decided to add D.9. as Develop partnerships with other service groups and promote educational workshops and seminars. The Council went over section E. Economic Development and found most items would remain as goals for the new year. They kept E.1. and entered a new E.2. as Get Urgent care medical facility, this moved the rest of the list up a number. From here section E Page 4 of 6 will be as follows: E.3.-Strengthen downtown business environment (Downtown redevelopment plan), E.4.-Riverfront Development-continue looking for opportunities, E.S.-Develop partnerships with others including private organizations (possible private/public developments), E.6.-Develop feasibility of attaining post office bldg. downtown—look at possible uses, E.7.-Look at annexing Business properties substantially surrounded by City, E.8.-Encourage burying utilities when land is developed, and E.9.-Encourage business to display City Flag. E.6.-E.9. were all new ideas added to the goal list by the Council and the Mayor. Lastly,the Mayor and the Council looked over the memo sent in by Police Chief Martin and they added section G. Public Safety from his ideas. G.1. is Develop sidewalk program(safe pedestrian routes), G.2. is Implement City Disaster Plan, G.3. is Determine additional security needs for parks and trails (explore formation of park/trails patrol), and G.4. is Develop agreement for the Police to allow City to enforce traffic/safety issues on private commercial properties. The Council took a moment to look over the new ideas and asked that these be posted in the City Offices for a reference throughout the year. This will come back to COW to finalize at a later date. Below you will find the goals in order from the Council's decisions made at this meeting. City Council 2005 "Goal Setting" Session January 29, 2005 A. Transportation Improvements 1. Route 47 improvements 2. Determine other arterial improvement needs 3. Look more at alternate river crossings 4. Transportation for Seniors/Disabled i. Partner with other groups (i.e. Senior Services) ii. City purchase vehicle/start program 5. Business Trolley Pilot Program B. Control Growth 1. Encourage retail, manufacturing/industrial-Create incentive program 2. Architectural Standards—Continue 3. Review development Standards 4. Continue use of development agreements for properties being rezoned 5. Review Fees—ongoing 6. Continue discussion with Montgomery -focus on transportation and land use issues 7. Complete and accept/approve City Facility Plan 8. Approve South Comprehensive Plan C. Finance 1. Create Multi-year plan Page 5 of 6 i. Future Revenue sources (i.e. fees, EAV increases, etc.) ii. 2 year budget(approve 1 year and have concept of 2nd year 2. Reduce Levy rate (with increase of EAV through new growth) 3. Maintain fiscal responsibility 4. Use waste transfer revenue or determine other revenue to pay for Library 5. Find financing for new Public Works facility 6. Improve return on funds (i.e. C.D. ladder for fund balances, use C.D.'s for reserve land cash) D. Expand Quality of Life 1. Encourage arts/museums (i.e. development agreements, downtown plan) 2. Greenway buffers, trails, etc.—Continue to encourage 3. Senior Facilities i. Ad-Hoc Committee for Center ii. Encourage Senior housing 4. continue Scout Camp property planning 5. Expand bike trails—continue 6. Secure land for regional parks—continue 7. Continue planning for Municipal Pool/Water Park(possible private/public partnership) 8. Monitor downtown water feature progress 9. Develop partnerships with other service groups and promote educational workshops and seminars E. Economic Development 1. Bring in waste transfer station 2. Get urgent care medical facility 3. Strengthen downtown business environment(Downtown redevelopment plan) 4. Riverfront Development—continue looking for opportunities 5. Develop partnerships with others, including private organizations (possible private/public developments) 6. Develop feasibility of attaining Post Office building downtown—look at possible uses. 7. Look at annexing Business properties substantially surrounded by City 8. Encourage burying utilities when land is developed 9. Encourage business to display City Flag F. Administration/Staff 1. In-house City Planning Department 2. Determine needs status for City Attorney(in-house?, full time?) 3. Analyze Building Department for possible in-house and for possible need to relocate 4. Determine job description for an administrative assistant to provide support for Council members. G. Public Safety 1. Develop sidewalk program(safe pedestrian routes) ti Page 6 of 6 2. Implement City Disaster Plan 3. Determine additional security needs for parks and trails (explore formation of parks/trails patrol) 4. Develop agreement for police to allow City to enforce traffic/safety issues on private commercial properties. Minutes by: Sheila Teausaw