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City Council Agenda 2004 07-13-04 C/" United City of Yorkville County Seat of Kendall County esr. ,� 1 1836 800 Game Farm Road Yorkville, Illinois 60560 O �� f7 O Phone:630-553-4350 AGENDA Fax:630-553-7575 0-553- 575 CITY COUNCIL MEETING LE �� CITY COUNCIL CHAMBERS 7:00 PM Revised 7/12/04 Tuesday,July 13, 2004 Call to Order: 7:00 p.m. PIedge of Allegiance: Roll Call by Clerk: WARD I WARD II WARD III WARD IV Rich Sticka Valerie Burd Marry Munns Joe Besco Paul James Larry Kot Wanda Ohare Rose Ann Spears Establishment of Quorum: Introduction of Guests: Amendments to Agenda: Committee Meeting Dates: Public Works Committee Meeting: Ad-hoc: Technology Committee 7:00 p.m., Monday, July 26, 2004 To Be Announced City Hall Conference Room Economic Development Committee: 7:00 p.m., Wednesday, July 21, 2004 City Hall Conference Room Administration Committee Meeting: 6:30 p.m., Thursday, August 12, 2004 City Hall Conference Room Public Safety Committee Meeting: 6:30 p.m., Thursday, July 22, 2004 City Hall Conference Room Public Hearings: None Citizen Comments: Presentations: None City Council Meeting Agenda July 13, 2004 Page 2 Consent Agenda 1. Police Reports for May 2004 2. In-Town Road Program—Additional Services - authorize additional services from Smith Engineering Consultants, Inc. in an amount not to exceed$1960.00 3. Kylyn's Ridge Unit 1 —LOC Reduction#2 -reduce the letter of credit by$87,263.44 4. Kylyn's Ridge Unit 2—LOC Reduction#1 -reduce the letters of credit from Earthwork by$80,065.24 and from Onsite Work by$715,061.20 5. Heartland Circle—LOC Reduction#1 -reduce the letter of credit by$3,323,491.63 6. 2004 Joint& Crack Filling—Results of Bid Opening -award contract to SKC Construction, Inc. in an amount not to exceed$23,082.67 7. Resolution Granting School District's Request for Exemption from Water Conservation Regulations 8. Building Permit Reports for April 2004 9. River's Edge Park—Bid Approval- award contract to George's Landscaping for general construction in an amount not to exceed$80,513.00 and for total construction costs not to exceed$131,616 22 10. Resolution of Authorization for OSLAD Grant Application for Kylyn's and Cannonball Park Development - authorize Mayor and City Clerk to execute 11. Faxon Road Extension—Whispering Meadows to Rt. 47—EEI Engineering Agreement-authorize Mayor and City Clerk to execute IDOT agreement for MFT funds for preliminary construction engineering services to be completed by EEI Engineering, Inc. in an amount not to exceed$45,500.00 12. Cannonball Trail Roadway Improvements—Results of Bid Opening &Funding Options - award contract to Aurora Blacktop in an amount not to exceed$164,84639. $102,000.00 to come from general fund and remaining$62,846 39 from fund balance 13. Raymond Storm Sewer Outfall—EEI Engineering Agreement- award preliminary design services to EEI Engineering, Inc. in an amount not to exceed$14,490.00 and authorize Mayor and City Clerk to execute with a notice to proceed Authorize final design and construction services in an amount not to exceed$108,685.00 with a notice to proceed,subject to receiving developerfunds 14. Kennedy Road Reconstruction—Theidel Property—EEI Engineering Agreement - authorize Mayor and City Clerk to execute IDOT agreement in an amount not to exceed$87,098.00 subject to receiving developer funds 15. Emergency Generator-authorize purchase from Patten Power Systems in an amount not to exceed $50,292.40 to be paid from fund balance 16. Request Purchase of Budgeted Vehicle - request to purchase from Miles Chevrolet a 2004 Impala Squad Car in an amount not to exceed$18,224.00 17. Records Disposal Service— Shred Co Contract- authorize City Administrator to execute City Council Meeting Agenda July 13, 2004 Page 3 Plan Commission/Zoning Board of Appeals: Minutes for Approval(Corrections and Additions): Minutes of City Council—June 22, 2004 and May 25, 2004 Minutes of Committee of the Whole—May 18, 2004 and November 4, 2003 Bill payments for approval from the current Bill List(Corrections and Additions): Checks total these amounts: $ 1,040,690.34 (vendors) $ 277,463.63 (payroll period ending 6/12/04 & 6/26/04) $ 1,318,153.97 (total) Reports: Mayor's Report: 1. Appointment of Tammie Smock to the Park Board 2. Presentation of Certificate of Recognition to Officer Daniel Pleckham for Exemplary DUI Enforcement 3. Swearing-In of Scott Carter as Part-Time Patrol Officer 4. Yorkville Bristol Sanitary District- Request for River Road Street Improvement 5. Coffee with the Mayor: July 17,2004 at Sunfield Restaurant from 9:00 - 11:00 a.m. Attorney's Report: City Clerk's Report: City Treasurer's Report: City Administrator's Report: Finance Director's Report: Director of Public Works Report: Chief of Police Report: Executive Director of Parks&Recreation Report: Community&Liaison Report: City Council Meeting Agenda July 13, 2004 Page 4 Committee Reports: Public Works Committee Report: 1. CJ Insulation Easement—for Watermain to New Water Tower North of Galena Road 2. Hydraulic Avenue Interceptor—Results of Bid Opening (rejection of bids—authorize to re-bid) Economic Development Committee Report: 1. Marathon Petroleum— Setback Variances for 504 S. Bridge Street 2. Bailey Meadows Annexation&Preliminary Plan a. Ordinance Authorizing the Execution of Annexation Agreement b. Ordinance Annexing 3. Yorkville Hill Landscaping Annexation and PUD Agreement a. Ordinance Authorizing the Execution of Annexation Agreement b. Ordinance Annexing Public Safety Committee Report: 1. Hiring Individual to Replace Officer Patricia Cernekee Administration Committee Report: 1. Ordinance Authorizing and Providing for the Issue of$650,000.00 Debt Certificates for the In-Town Road Program Additional Business: Executive Session: 1. The purchase or lease of real property for the use of the public body. 2. The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity. Adjournment: City Council Meeting Agenda July 13, 2004 Page 5 COMMITTEES, MEMBERS AND RESPONSIBILITIES F/Y 2004–2005 ;PUBLIC WORKS Committee -- Departments — Liaisons Chairman: Alderman Besco Water and Sewer Park Board Committee: Alderman Munns Streets and Alleys YBSD Committee: Alderman Sticka Sanitation and Waste Committee: Alderwoman Burd iCONOMIC DEVELOPMENT; Committee Departments Liaisons --- — — Chairman: Alderman Sticka Planning&Building&Zoning Chamber of Commerce Committee: Alderwoman Burd Business&Economic Dev. Kendall County Econ. Dev. Committee: Alderwoman Spears Plan Commission Committee: Alderman Munns Bristol Plan Commission Yorkville Econ. Dev. Corp. Aurora Area Convention& Tourism Council Downtown Re-development PUBLIC SAFETY; Committee Departments Liaisons Chairman: Alderman Kot Police Human Resource Comm. Committee: Alderwoman Ohare Schools School District Committee: Alderwoman Spears Public Relations KenCom Committee: Alderman James ADMINISTRATION, Committee -- — Departments Liaisons Chairman: Alderman James Finance Metra Committee: Alderwoman Ohare Public Properties Library Committee: Alderman Kot Personnel Cable Consortium Committee: Alderman Besco iAD-HOC: TECHNOLOGY ---- ------------ --- ------- Committee Chairman: Alderman Munns Committee: Alderman Kot Committee: Alderman Sticka Committee: Alderwoman Ohare