City Council Agenda 2004 07-13-04 C/"
United City of Yorkville
County Seat of Kendall County
esr. ,� 1 1836 800 Game Farm Road
Yorkville, Illinois 60560
O �� f7 O Phone:630-553-4350 AGENDA
Fax:630-553-7575 0-553- 575
CITY COUNCIL MEETING
LE �� CITY COUNCIL CHAMBERS
7:00 PM
Revised 7/12/04 Tuesday,July 13, 2004
Call to Order: 7:00 p.m.
PIedge of Allegiance:
Roll Call by Clerk: WARD I WARD II WARD III WARD IV
Rich Sticka Valerie Burd Marry Munns Joe Besco
Paul James Larry Kot Wanda Ohare Rose Ann Spears
Establishment of Quorum:
Introduction of Guests:
Amendments to Agenda:
Committee Meeting Dates:
Public Works Committee Meeting: Ad-hoc: Technology Committee
7:00 p.m., Monday, July 26, 2004 To Be Announced
City Hall Conference Room
Economic Development Committee:
7:00 p.m., Wednesday, July 21, 2004
City Hall Conference Room
Administration Committee Meeting:
6:30 p.m., Thursday, August 12, 2004
City Hall Conference Room
Public Safety Committee Meeting:
6:30 p.m., Thursday, July 22, 2004
City Hall Conference Room
Public Hearings: None
Citizen Comments:
Presentations: None
City Council Meeting Agenda
July 13, 2004
Page 2
Consent Agenda
1. Police Reports for May 2004
2. In-Town Road Program—Additional Services - authorize additional services from Smith Engineering
Consultants, Inc. in an amount not to exceed$1960.00
3. Kylyn's Ridge Unit 1 —LOC Reduction#2 -reduce the letter of credit by$87,263.44
4. Kylyn's Ridge Unit 2—LOC Reduction#1 -reduce the letters of credit from Earthwork by$80,065.24 and
from Onsite Work by$715,061.20
5. Heartland Circle—LOC Reduction#1 -reduce the letter of credit by$3,323,491.63
6. 2004 Joint& Crack Filling—Results of Bid Opening -award contract to SKC Construction, Inc. in an
amount not to exceed$23,082.67
7. Resolution Granting School District's Request for Exemption from Water Conservation Regulations
8. Building Permit Reports for April 2004
9. River's Edge Park—Bid Approval- award contract to George's Landscaping for general construction in
an amount not to exceed$80,513.00 and for total construction costs not to exceed$131,616 22
10. Resolution of Authorization for OSLAD Grant Application for Kylyn's and Cannonball Park Development
- authorize Mayor and City Clerk to execute
11. Faxon Road Extension—Whispering Meadows to Rt. 47—EEI Engineering Agreement-authorize Mayor
and City Clerk to execute IDOT agreement for MFT funds for preliminary construction engineering
services to be completed by EEI Engineering, Inc. in an amount not to exceed$45,500.00
12. Cannonball Trail Roadway Improvements—Results of Bid Opening &Funding Options - award contract
to Aurora Blacktop in an amount not to exceed$164,84639. $102,000.00 to come from general fund
and remaining$62,846 39 from fund balance
13. Raymond Storm Sewer Outfall—EEI Engineering Agreement- award preliminary design services to
EEI Engineering, Inc. in an amount not to exceed$14,490.00 and authorize Mayor and City Clerk to
execute with a notice to proceed Authorize final design and construction services in an amount not
to exceed$108,685.00 with a notice to proceed,subject to receiving developerfunds
14. Kennedy Road Reconstruction—Theidel Property—EEI Engineering Agreement - authorize Mayor and
City Clerk to execute IDOT agreement in an amount not to exceed$87,098.00 subject to receiving
developer funds
15. Emergency Generator-authorize purchase from Patten Power Systems in an amount not to exceed
$50,292.40 to be paid from fund balance
16. Request Purchase of Budgeted Vehicle - request to purchase from Miles Chevrolet a 2004 Impala Squad
Car in an amount not to exceed$18,224.00
17. Records Disposal Service— Shred Co Contract- authorize City Administrator to execute
City Council Meeting Agenda
July 13, 2004
Page 3
Plan Commission/Zoning Board of Appeals:
Minutes for Approval(Corrections and Additions):
Minutes of City Council—June 22, 2004 and May 25, 2004
Minutes of Committee of the Whole—May 18, 2004 and November 4, 2003
Bill payments for approval from the current Bill List(Corrections and Additions):
Checks total these amounts:
$ 1,040,690.34 (vendors)
$ 277,463.63 (payroll period ending 6/12/04 & 6/26/04)
$ 1,318,153.97 (total)
Reports:
Mayor's Report:
1. Appointment of Tammie Smock to the Park Board
2. Presentation of Certificate of Recognition to Officer Daniel Pleckham for Exemplary DUI
Enforcement
3. Swearing-In of Scott Carter as Part-Time Patrol Officer
4. Yorkville Bristol Sanitary District- Request for River Road Street Improvement
5. Coffee with the Mayor: July 17,2004 at Sunfield Restaurant from 9:00 - 11:00 a.m.
Attorney's Report:
City Clerk's Report:
City Treasurer's Report:
City Administrator's Report:
Finance Director's Report:
Director of Public Works Report:
Chief of Police Report:
Executive Director of Parks&Recreation Report:
Community&Liaison Report:
City Council Meeting Agenda
July 13, 2004
Page 4
Committee Reports:
Public Works Committee Report:
1. CJ Insulation Easement—for Watermain to New Water Tower North of Galena Road
2. Hydraulic Avenue Interceptor—Results of Bid Opening (rejection of bids—authorize to re-bid)
Economic Development Committee Report:
1. Marathon Petroleum— Setback Variances for 504 S. Bridge Street
2. Bailey Meadows Annexation&Preliminary Plan
a. Ordinance Authorizing the Execution of Annexation Agreement
b. Ordinance Annexing
3. Yorkville Hill Landscaping Annexation and PUD Agreement
a. Ordinance Authorizing the Execution of Annexation Agreement
b. Ordinance Annexing
Public Safety Committee Report:
1. Hiring Individual to Replace Officer Patricia Cernekee
Administration Committee Report:
1. Ordinance Authorizing and Providing for the Issue of$650,000.00 Debt Certificates for the In-Town Road
Program
Additional Business:
Executive Session:
1. The purchase or lease of real property for the use of the public body.
2. The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of
the public body or legal counsel for the public body, including hearing testimony on a complaint lodged
against an employee of the public body or against legal counsel for the public body to determine its validity.
Adjournment:
City Council Meeting Agenda
July 13, 2004
Page 5
COMMITTEES, MEMBERS AND RESPONSIBILITIES F/Y 2004–2005
;PUBLIC WORKS
Committee -- Departments — Liaisons
Chairman: Alderman Besco Water and Sewer Park Board
Committee: Alderman Munns Streets and Alleys YBSD
Committee: Alderman Sticka Sanitation and Waste
Committee: Alderwoman Burd
iCONOMIC DEVELOPMENT;
Committee Departments Liaisons --- — —
Chairman: Alderman Sticka Planning&Building&Zoning Chamber of Commerce
Committee: Alderwoman Burd Business&Economic Dev. Kendall County Econ. Dev.
Committee: Alderwoman Spears Plan Commission
Committee: Alderman Munns Bristol Plan Commission
Yorkville Econ. Dev. Corp.
Aurora Area Convention&
Tourism Council
Downtown Re-development
PUBLIC SAFETY;
Committee Departments Liaisons
Chairman: Alderman Kot Police Human Resource Comm.
Committee: Alderwoman Ohare Schools School District
Committee: Alderwoman Spears Public Relations KenCom
Committee: Alderman James
ADMINISTRATION,
Committee -- — Departments Liaisons
Chairman: Alderman James Finance Metra
Committee: Alderwoman Ohare Public Properties Library
Committee: Alderman Kot Personnel Cable Consortium
Committee: Alderman Besco
iAD-HOC: TECHNOLOGY
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Committee
Chairman: Alderman Munns
Committee: Alderman Kot
Committee: Alderman Sticka
Committee: Alderwoman Ohare