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City Council Minutes 1996 07-31-96 (special cc) PLANO COMMUNITY UNIT SCHOOL DISTRICT NO. 88 Minutes of Special Board Meeting Board of Education The Board of Education of Plano Community Unit School District No. 88 met in special session on Wednesday, July 31, 1996 at 7: 00 p.m. in the Middle School Learning Center. CALL TO ORDER President Korn called the special meeting to order at 7: 00 p.m. Present for roll call were Allen, Helmers, Jensen, Korn and Vorbau. Members Hamlin and Seward were absent. Others present were Superintendent Woody and Board Secretary Benoit. Also present were the following: Plano City Council - Mayor Sue Nesson and aldermen James Dockendorf, Tom Gorman, Richard Klatt, David Limon and David Williams. Yorkville City Council - Mayor Robert Johnson and aldermen Kathryn Jones and Arthur Prochaska. Yorkville Board of Education - Superintendent Tom Engler and Board members Michael Crouch, Anne Engelhardt and Anita Holmgren. The following visitors also introduced themselves: Delia Limon, Sarah Minalga, Larry Trimberger and Kerri Wilson. President Korn also welcomed media representatives Kathy Farren (Record) , Dave Frieders (WSPY/WFXV) and Valerie Burd (Beacon-News) . II JOINT MEETING OF PLANO AND YORKVILLE BOARDS OF EDUCATION AND PLANO AND YORKVILLE CITY COUNCILS TO DISCUSS RESIDENTIAL DEVELOPMENT IN OUR COMMUNITIES Superintendent Woody welcomed everyone to the joint meeting and thanked them for attending. He went on to explain that everyone in the room must realize that growth is inevitable, but the focus of the meeting is to discuss what the group can do, collectively, to insure that residential development does not negatively impact our school systems? Superintendent Woody introduced the process of the nominal group technique which would be used to invoke discussion, bring forth suggestions and culminate by highlighting common concerns of the group. Following the process, the group determined that the concerns focused on six major issues: growth/development, communication, fees/funding, preparation/planning, boundaries and philosophy. Board of Education Meeting held 7/31/96 - page 2 II Superintendent Woody asked about the future plans for this group. Plano Alderman Williams said that he felt that the group could prepare a mission statement from the six major issues. Plano Mayor Nesson asked if Mr. Woody could prepare a synopsis of the results of the meeting and send it to all participants so they could go back to their respective groups and share the information and begin to formulate some action ideas. Superintendent Woody asked if the group was interested in inviting other communities to meet. Yorkville Board member Crouch said that the communities of Plano and Yorkville have many of the same concerns and the focus of a larger group may become too diverse. Those present agreed that the group should not grow in size too quickly. Plano Alderman said that the group should make a commitment to meet again soon so the excellent ideas which were generated at the meeting are not lost. Yorkville Board member Holmgren asked whether the individual groups should put together an action plan related to the six issues. Superintendent Woody said action plans may not be possible, but that the groups should try to come back with some thoughts to share with the group. Yorkville Alderman Engelhardt said that a particular group may find that that they cannot impact a certain issue (ie. the school districts cannot change land/cash ordinances and fees) , but they will find that certain issues will surface which are their concern and they can make a difference. Plano Mayor Nesson said that a certain group may also find that they are already addressing an issue, but are not doing a good job communicating it with the other factions. The group agreed to meet again on Tuesday, September 24 , 1996 at 7 :00 p.m. at a location to be determinated in the Yorkville School District. III ADJOURNMENT Superintendent Woody thanked everyone for attending and for their valuable input. He said the group should realize that they have made an important "first step, " and that they should try to keep the concerns which were discussed in the front of their mind when discussing residential growth and strive to "remain committed" to the goal. Allen moved, and Vorbau seconded the motion, to adjourn the special meeting at 9: 14 p.m. Voting aye: Allen, Vorbau, Helmers, Jensen and Korn. Motion carried: 5 ayes, 0 nays, 2 absent. Plano Community Unit School District No. 88 804 South Hale Street • Plano, Illinois 60545-2098 Phone 630/552-8978 • Fax 630/552-8548 Memorandum TO: Joint Meeting Participants FROM: Bill Woody RE: Meeting/Notes/Results DATE: August 30, 1996 Enclosed with this memo are the notes from our July 31, 1996 Joint Meeting. I apologize for taking so long to get this information to you. It really didn't take this long to compile the information, we simply forgot to get it out to everyone. There are two pieces of information enclosed. The first is a numeric listing of the ideas generated on July 31st and the ranking they received. The second is an attempt to place these ideas under the six general themes we discussed at the meeting; growth/ development, communication, fees/funding, preparation/planning, boundaries and philosophy. Prior to our next scheduled Joint Meeting on September 24 , 1996, please feel free to share this information with your colleagues who were not present at our first meeting. I look forward to seeing you on September 24th. WW/kb Enc. William Woody, Superintendent - Joint Meeting of Plano and Yorkville Boards of Education and City Councils Ideas Generated at Meeting on July 31, 1996, 1. Control density of development. 3,4,4 2 . Control type of residential development. 5,3,5,1,1,5 3 . Balance of development (commercial, industrial and residential. ) 4,4,3,1,5,1 4. Keep lines of communication open. 1,5,2,4,4,3 5. Uniformity in transition fees. 1,2,5,2,1 6. Brainstorm with other districts about coping with growth/tax caps. 1,5,5,1 7. Common philosophy which recognizes developer's responsibility to community. 2,4,5,2 8. Keep schools aware of proposed development. 2 9. Well-planned land use (comprehensive plan. ) 3,2,3 10. Everyone participate in process/growth. 11. Schools keep city informed of capacities, overcrowding. 4 12 . Pass transition fee ordinance (Plano. ) 2,1 13. Improve land/cash ordinance (Plano. ) 14. Mutual agreement on city boundaries. 15. Collaborate on tax cap position and funding. 4, 1,3 16. Clarify school district boundaries by cities. 1 17. Shift thinking to "bedrooms. " 18. Keep land/cash and transition fees current (realistic) and review periodically. 5,3,4,2,4,3 19. Uniformity in land/cash fees between cities and county. 2,3,2,1,5, 4,2 20. No (control/limit) low-income housing. 3 21. Provide accurate data (demographics, school capacities, income projections, etc. ) 5 22. Cities stay aggressive looking commercial/industrial growth. 4,5 23 . Communicate with public regarding impact (positive and negative) of growth on community. 2,2,3,3,1 24 . Remain focused on what is in best interest of young people. 5 25. Proper land sites set aside for schools. 26. Communicate with state government regarding authority to collect fees. 1,1,4,5 27. Remain focused on best interest of entire community. 5,3,5 28. Up front, communicate with developer about quality of life here. 29 . Mutual/public support for financial support, referendum. 4 30. Prepare for growth, communicate. 4,3 31. Coordinate referendum in community. 32 . Remove "turf" issue. 2 33 . Allow citizens to determine boundaries without hard feelings. 34 . Dialogue between city planning commissions. 3 35. Remain committed. 1,2 36. Realize land/cash ordinance will not build a school. 37. Unite communities via children. /joint.ideas/8-12-96 Joint Meeting of Piano and Yorkville Boards of Education and City Councils Outline from Ideas Generated at Meeting on July 31, 1996 Growth/Development 1. Control density of development. 2 . Control type of residential development. 3 . Balance of development (commercial, industrial and residential. ) 20. No (control/limit) low-income housing. 22 . Cities stay aggressive looking commercial/industrial growth. 31. Coordinate referendum in community. Communication 4 . Keep lines of communication open. 6. Brainstorm with other districts about coping with growth/tax caps. 8. Keep schools aware of proposed development. 10. Everyone participate in process/growth. 11. Schools keep city informed of capacities, overcrowding. 21. Provide accurate data (demographics, school capacities, income projections, etc. ) 23 . Communicate with public regarding impact (positive and negative) of growth on community. 34. Dialogue between city planning commissions. Fees/Funding 5. Uniformity in transition fees. 7. Common philosophy which recognizes developer' s responsibility to community. 12 . Pass transition fee ordinance (Plano. ) 13 . Improve land/cash ordinance (Plano. ) 17. Shift thinking to "bedrooms. " 18. Keep land/cash and transition fees current (realistic) and review periodically. 19. Uniformity in land/cash fees between cities and county. 26. Communicate with state government regarding authority to collect fees. 29. Mutual/public support for financial support, referendum. 36. Realize land/cash ordinance will not build a school. Preparation/Planning 9. Well-planned land use (comprehensive plan. ) 25. Proper land sites set aside for schools. 30. Prepare for growth, communicate. Boundaries 14. Mutual agreement on city boundaries. 16. Clarify school district boundaries by cities. 32 . Remove "turf" issue. 33 . Allow "citizens to determine boundaries without hard feelings. Philosophy_ 7 . Common philosophy which recognizes developer's responsibility to community. 15. Collaborate on tax cap position and funding. 24 . Remain focused on what is in best interest of young people. 27. Remain focused on best interest of entire community. 28. Up front, communicate with developer about quality of life here. 35. Remain committed. 37 . Unite communities via children.