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City Council Minutes 1999 05-27-99 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS HELD AT THE KENDALL COUNTY BOARD ROOM, 111 W. FOX ST., YORKVILLE ON THURSDAY, MAY 27, 1999. Mayor Prochaska called the meeting to order at 7:00 p.m. and led the Council in the Pledge of Allegiance. ROLL CALL Clerk Simmons called the roll. Ward I Callmer Present Sticka Present Ward II Burd Present Kot Present Ward III Anderson Absent Dockstader Present Ward IV Sowinski Present Spears Present QUORUM A quorum was established. INTRODUCTION OF GUESTS Mayor Prochaska welcomed those present and asked them to introduce themselves and to enter their name on the attendance sheet provided. AMENDMENTS TO THE AGENDA Administration Committee Reports- Cable Consortium Modify Bylaws was tabled. Attorney's Report - Will need a motion requiring our General Contractor Light Construction, Inc. a performance bond for the entire amount of the contract awarded for the new City Building. COMMITTEE MEETING DATES Public Works Committee Monday, June 21, 1999, 6:30 P.M. City of Yorkville Conference Room 111 W. Fox Street - Suite 3 Economic Development Committee Tuesday, June 15, 1999, 6:30 P.M. City of Yorkville Conference Room 111 W. Fox Street - Suite 3 Public Safety Committee Monday, June 28, 1999, 6:30 P.M. City of Yorkville Conference Room 111 W. Fox Street - Suite 3 Administration Committee Tuesday, June 8, 1999, 7:00 P.M. City of Yorkville Conference Room 111 W. Fox Street - Suite 3 CITIZENS COMMENTS No citizens comments. PUBLIC HEARING Fox Highlands-Modification to the Annexation/Planned Unit Development Agreement continued to City Council meeting of June 24, 1999. PLANNING COMMISSION/ZONING BOARD OF APPEALS/SIGN REVIEW BOARD No report. Minutes of the Regular Meeting of the City Council - May 27, 1999 - Page 2 MINUTES FOR APPROVAL A motion was made by Alderman Sowinski to approve the minutes of the Regular City Council meeting of May 13, 1999 as presented; seconded by Alderman Sticka. Approved by viva voce vote. A motion was made by Alderman Sticka to accept the minutes of the Committee of the Whole meetings of May 6, 1999 and May 20, 1999; seconded by Alderman Sowinski. Approved by viva voce vote. BILLS FOR APPROVAL A motion was made by Alderman Spears to approve the revised bill list dated May 27, 1999 in the amount of $147,809.32 (vendor), $67,683.85 (payroll), for a total revised disbursements of$215,493.17; seconded by Alderman Sowinski. Approved by roll call vote. Ayes: 7 Nays: 0 Callmer aye Kot aye Spears aye Burd aye Sowinski aye Dockstader aye Sticka aye REPORTS ATTORNEY'S REPORT A motion was made by Alderman Sowinski to require our General Contractor Light Construction, Inc. a performance bond for the entire amount of the contract awarded for the new City Building; seconded by Alderman Kot. Approved by roll call vote. Ayes: 7 Nays: 0 Kot aye Spears aye Burd aye Sowinski aye Dockstader aye Sticka aye Callmer aye MAYOR'S REPORT HUMAN RESOURCE COMMISSION APPOINTMENT Mayor Prochaska recommended Sylvia Kertz to be appointed to the Human Resource Commission for a three term and the term to expire in August as all the rest of the appointments. A motion was made by Alderman Kot to accept the appointment of Sylvia Kertz to the Human Resource Commission for a three year term; seconded by Alderman Spears. Approved by roll call vote. Ayes: 7 Nays: 0 Spears aye Burd aye Sowinski aye Dockstader aye Sticka aye Callmer aye Kot aye PLAN COMMISSION REAPPOINTMENTS Mayor Prochaska recommended reappointment of Tom Lindblom as Chairman to the Plan Commission, reappointment of Ann Lucietto-Scheffrahn and Clarence Holdiman to the Plan Commission for four year terms to expire in 2003. Minutes of the Regular Meeting of the City Council - May 27, 1999 - Page 3 A motion was made by Alderman Sowinski to accept the reappointment of Tom Lindblom as Chairman to the Plan Commission, reappointment of Ann Lucietto-Scheffrahn and Clarence Holdiman to the Plan Commission for four year terms to expire in 2003; seconded by Alderman Kot. Approved by roll call vote. Ayes: 7 Nays: 0 Burd aye Sowinski aye Dockstader aye Sticka aye Callmer aye Kot aye Spears aye Mayor Prochaska recommended reappointment of Jeff Baker and Tom Mizel to the Plan Commission for a one year term. A motion was made by Alderman Kot to accept the reappointment of Jeff Baker and Tom Mizel to the Plan Commission for a one year term; seconded by Alderman Sowinski. Approved by roll call vote. Ayes: 7 Nays: 0 Sowinski aye Dockstader aye Sticka aye Callmer aye Kot aye Spears aye Burd aye Mayor Prochaska recommended the appointment of Joseph Besco, Jr. to the Plan Commission for a one year term. A motion was made by Alderman Sowinski to approve the appointment of Joseph Besco, Jr. to the Plan Commission for a one year term; seconded by Alderman Kot. Approved by roll call vote. Ayes: 7 Nays: 0 Dockstader aye Sticka aye Callmer aye Kot aye Spears aye Burd aye Sowinski aye SWEARING IN OF POLICE OFFICER Mayor Prochaska swore in Police Officer Jonathon Helland to be effective July 6, 1999. Mayor Prochaska announced the Ground Breaking Ceremony for the New City Hall and Police Department on Friday, June 4, 1999 at 5:30 p.m. Mayor Prochaska reminded everybody of the Town Meeting on Wednesday, June 2, 1999 at 7:00 p.m. at the Beecher Building. Two topics of discussion will be the Fox River Dam and the Route 47 improvement. He said he is looking for input and constructive discussion. Mayor Prochaska asked everybody to look over the Plano Boundary Agreement that everybody should have received on Friday. He said it will be on the Committee of the Whole agenda for discussion. He said he is looking to have a Public Hearing on it on June 10. CITY CLERK'S REPORT No report CITY TREASURER'S REPORT No report Minutes of the Regular Meeting of the City Council - May 27, 1999 - Page 4 CITY ADMINISTRATOR 'S REPORT City Administrator Jim Nanninga gave updates on some of the projects. He said all of the blocks down at the river front have been completed. He said Greg Randa of Randa Construction has donated putting in the stairs and two walls. He said Beaver Street is now complete except for a few drive way approaches. He said the security fence is up and equipment is in place at the new City Building site. He said the pre construction meeting will be tomorrow 5-28-99 and the closing on the loan will be Tuesday 6-1-99. He said Greenbriar Park equipment has been installed. He said all the road construction on Route 34 is not Paul Dresden, it is the State who will be resurfacing Route 34 from about Route 47 to Sandy Bluff Road. He said Paul Dresden is working on Sycamore and plans to stay there and continue with the Route 34 improvements. He said the SSES patching is progressing. COMMUNITY & LIAISON REPORTS Mayor Prochaska reported that the School Board voted on the Intergovernmental Agreement for the Website. Mayor Prochaska reported at the Kendall County Economic Development Commission meeting two Yorkville businesses did get loans from the County. He encouraged any new businesses looking to get in to Yorkville, or any businesses already in Yorkville looking to expand or improve to contact the County to see if they are eligible for a low interest loan. Alderman Burd stated she attended the Aurora Tourism meeting today. She said the Aurora University College Pow Wow is this weekend and they have invited everybody in the area. She said the Aurora Tourism's annual dinner will be Saturday June 26, 1999 and is open to any Council Member. She said anyone interested should contact Sue Voss. She said they are going to have a MASH theme. Alderman Kot reported that he and the Mayor attended the Ken-Com 911 board meeting tonight. He said they are moving ahead with the mobile data terminals for all the police cars county wide. He said there will be grant money available for communities that need loans. He said it was agreed on that the Yorkville National Bank is offering a 4.15% if any community chooses to go that route. He said Yorkville has grant money. OLD BUSINESS None. NEW BUSINESS None. COMMITTEE REPORTS PUBLIC WORKS COMMITTEE REPORT ROUTE 47 & COUNTRYSIDE PARKWAY TRAFFIC SIGNAL - CHANGE ORDER #1 A motion was made by Alderman Sowinski to approve change order#1 for the Route 47 &Countryside Parkway Traffic Signal Project in the amount of$6,092.12 and authorize the Mayor and City Clerk to execute the same on behalf of the United City of Yorkville; seconded by Alderman Burd. Approved by roll call vote. Ayes: 7 Nays: 0 Sticka aye Callmer aye Kot aye Spears aye Burd aye Sowinski aye Dockstader aye Minutes of the Regular Meeting of the City Council - May 27, 1999 - Page 5 SEPTIC REQUEST - 339 E. VAN EMMON A motion was made by Alderman Sowinski to authorize the property owners of 339 E.Van Emmon to extend their septic field as approved by the Kendall County Health and Human Services; seconded by Alderman Burd. Approved by roll call vote. Ayes: 7 Nays: 0 Callmer aye Kot aye Spears aye Burd aye Sowinski aye Dockstader aye Sticka aye AWARD CONTRACTS FOR STATE & MORGAN IMPROVEMENTS A motion was made by Alderman Sowinski to authorize the Mayor and City Clerk to execute a contract with the low bidder, Karl-Stefans Construction, Inc. of Batavia for the utility work on the State& Morgan Improvements Project at a bid of$130,222.25 and with low bidder, Aurora Blacktop, Inc. of Montgomery for the roadway work on the State & Morgan Improvement Project at a bid of$125,183.55 for a total of$255,405.80; seconded by Alderman Kot. Approved by roll call vote. Ayes: 7 Nays: 0 Kot aye Spears aye Burd aye Sowinski aye Dockstader aye Sticka aye Callmer aye LEASE AGREEMENT WITH INLAND FOR BRUSH DISPOSAL A motion was made by Alderman Sowinski to approve the lease agreement with Inland Land Appreciation Fund, L.P. to chip wood into mulch on 2.291 acres of their property as described within the Yorkville Business Park at a cost of$2,000.00 per year; seconded by Alderman Callmer. Approved by roll call vote. Ayes: 7 Nays: 0 Spears aye Burd aye Sowinski aye Dockstader aye Sticka aye Callmer aye Kot aye (RESOLUTION 99-21) REVISED RESOLUTION FOR MFT MATERIAL PURCHASE A motion was made by Alderman Sowinski to approve the revised Resolution for the MFT Material Purchase in the amount of$35,230.00; seconded by Alderman Burd. Approved by roll call vote. Ayes: 7 Nays: 0 Burd aye Sowinski aye Dockstader aye Sticka aye Callmer aye Kot aye Spears aye SIGNAL UPGRADE AT ROUTE 34 & CENTER PARKWAY A motion was made by Alderman Sowinski to authorize an expenditure not to exceed $3,000.00 of the City's Motor Fuel Tax allotment for 50%of the cost of upgrading the traffic signal controller at the intersection of Route 34 and Center Parkway in order to meet Y2K compliance; seconded by Alderman Kot. Approved by roll call vote. Ayes: 7 Nays: 0 Sowinski aye Dockstader aye Sticka aye Callmer aye Kot aye Spears aye Burd aye Minutes of the Regular Meeting of the City Council - May 27, 1999 - Page 6 SSES PAVEMENT REPAIRS A motion was made by Alderman Sowinski to approve additional payment to Hamilton Construction, Inc. contractor for the City's Sanitary Sewer and Manhole Rehabilitation Project for additional resurfacing costs of approximately $8,600.00 on Somonauk Street between Route 47 and Church Street, Center Street between Liberty and Coulton Street and Main Street between Church and King Street where a number of sanitary sewer repairs were made in the street; seconded by Alderman Burd. There was discussion and a decision was made that the motion should include "not to exceed $9,000.00". Alderman Burd withdrew her second and the motion was restated. A motion was made by Alderman Sowinski to approve additional payment to Hamilton Construction, Inc. contractor for the City's Sanitary Sewer and Manhole Rehabilitation Project for additional resurfacing costs of approximately $8,600.00 on Somonauk Street between Route 47 and Church Street, Center Street between Liberty and Coulton Street and Main Street between Church and King Street where a number of sanitary sewer repairs were made in the street, and the amount not to exceed $9,000.00; seconded by Alderman Burd. Approved by roll call vote. Ayes: 7 Ayes: 0 Dockstader aye Sticka aye Callmer aye Kot aye Spears aye Burd aye Sowinski aye ECONOMIC DEVELOPMENT COMMITTEE REPORT (RESOLUTION 99-22) PC 98-7 FOX HILUUNIT 5/POD 11 - FINAL PLAT A motion was made by Alderman Sticka to approve the final plat for Unit 5 of the Fox Hill Subdivision and authorize the Mayor to execute the Plat after receipt of the approved Public Improvement Securities and to approve the necessary modifications to the Fox Hill Planned Unit Development agreement increasing the allowable density for Unit 5 from 7 units per acre to 7.325 units per acre; seconded by Alderman Sowinski. Approved by roll call vote. Ayes: 7 Nays: 0 Dockstader aye Sticka aye Callmer aye Kot aye Spears aye Burd aye Sowinski aye MARCH BUILDING REPORT A motion was made by Alderman Sticka to approve the March Building report as presented; seconded by Alderman Sowinski Approved by viva voce vote. PUBLIC SAFETY COMMITTEE REPORT No report. ADMINISTRATION COMMITTEE WEB SITE AGREEMENT WITH SCHOOL DISTRICT 115 There was discussion and concern that the Council members only received a lined out copy of the agreement. There was concern regarding the word"binding"in the agreement. There was concern with the fee issue. Attorney Kramer stated he felt the fee issue should be removed. He said he would not object to wording it as "mutual and reciprocal". There was further discussion that the Council Members felt more comfortable taking the fee issue wording out. The issue was tabled and decided that the attorneys should go over it and discuss it and take it to the next Committee of the Whole meeting. Minutes of the Regular Meeting of the City Council - May 27, 1999 - Page 7 ADDITIONAL BUSINESS None. ADJOURNMENT A motion was made by Alderman Sowinski to adjourn the meeting at 7:44 p.m.; seconded by Alderman Dockstader. Approved by viva voce vote. By: k - 5 Deborah K. Simmons, City Clerk City of Yorkville, Illinois CITY COUNCIL MEETING �- 1-99 PLEASE SIGN IN! • NAME: ADDRESS: 9;-7,1 I Z,e.ie iD £ rencif/1 I it 5 hiVq5-1/ -Amy OriCre bgaL, 36 I LI yakt-zie&