Loading...
City Council Minutes 1999 05-13-99 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS HELD AT THE KENDALL COUNTY BOARD ROOM, 111 W. FOX ST., YORKVILLE ON THURSDAY, MAY 13, 1999. Mayor Prochaska called the meeting to order at 7:00 p.m. and led the Council in the Pledge of Allegiance. ROLL CALL Clerk Simmons called the roll. Ward I Callmer Present Sticka Present Ward II Burd Arrived at 7:03 Kot Present Ward III Anderson Absent Vacant Vacant Ward IV Sowinski Present Spears Present QUORUM A quorum was established. INTRODUCTION OF GUESTS Mayor Prochaska welcomed those present and asked them to introduce themselves and to enter their name on the attendance sheet provided. AMENDMENTS TO THE AGENDA Economic Development Committee Reports - (Add) Approve Amendment to the Fox Hill Annexation/Planned Unit Development Agreement - (Add) Annexation Agreement Extension between the United City of Yorkville and Richard A. Undesser and Henrietta Undesser. Public Safety Committee Reports - (Table) Accept Minutes of Public Safety Committee Meeting of April 24, 1999. Additional Business - (Add) Dare Checking Account Resolution. Public Works Committee Reports - (Table) Accept Minutes of Public Works Committee Meeting of April 19, 1999. Minutes for Approval - (Table) Accept Committee of the Whole Minutes of May 6, 1999. Public Hearings - (Table) Fox Highlands-Modification to the Annexation/Planned Unit Development Agreement, tabled to City Council Meeting on May 27, 1999. COMMITTEE MEETING DATES Public Works Committee Monday, May 17, 1999, 6:30 P.M. City of Yorkville Conference Room 111 W. Fox Street - Suite 3 Economic Development Committee Tuesday, May 18, 1999, 6:30 P.M. City of Yorkville Conference Room 111 W. Fox Street - Suite 3 Public Safety Committee Monday, May 24, 1999, 6:30 P.M. City of Yorkville Conference Room 111 W. Fox Street- Suite 3 Administration Committee Tuesday, June 8, 1999, 7:00 P.M. City of Yorkville Conference Room 111 W. Fox Street - Suite 3 Minutes of the Regular Meeting of the City Council - May 13, 1999 - Page 2 PROCLAMATION: Mayor Prochaska read the proclamation for "Poppy Awareness Days" to be May 20, 21, and 22, 1999. PRESENTATION OF SERVICE AWARDS: Mayor Prochaska presented former Mayor Bob Johnson and former City Treasurer Richard Scheffrahn with a service award. Former Alderman Jeff Spang was not present to receive his service award. PRESENTATION OF AWARD: Mayor Prochaska presented Pat Auberry, a teacher at the Yorkville Middle School with an award as being named "The 1999 Illinois Dare Educator of the Year" by the Illinois Dare Officer's Association. PUBLIC HEARING A motion was made by Alderman Sowinski to go into Public Hearing for the purpose of the Fox Hill Amendment to the Annexation/Planned Unit Development Agreement relating to the payment of fees due the United City of Yorkville; seconded by Alderman Kot. Approved by roll call vote. Ayes: 6 Nays: 0 Sticka aye Callmer aye Kot aye Spears aye Burd aye Sowinski aye City Attorney Dan Kramer stated the Fox Hill Planned Unit Development Agreement was executed some time ago. He said there is one small modification. He said the Plan Commission and City Council has considered some revisions that are being viewed as beneficial to the residential areas of the subdivision. He said in recognition of this there is a credit being offered against sewer hook up fees, so long as there is some simultaneous and future commercial development in Fox Hill. He said this is the only amendment being considered tonight. Mayor Prochaska asked if there were any citizens comments. One citizen asked Attorney Kramer to repeat the clarification of the change being considered. A motion was made by Alderman Callmer to go out of Public Hearing; seconded by Alderman Sowinski. Approved by roll call vote. Ayes: 6 Nays: 0 Callmer aye Kot aye Spears aye Burd aye Sowinski aye Sticka aye CITIZENS COMMENTS Bob Johnson, 120 Blackberry Lane read a statement regarding the vote tonight to accept a new City Hall and Police Department Building. The conclusion of his statement was to encourage the City Council to accept the bid and to build a new City Hall and Police Department. PLANNING COMMISSION/ZONING BOARD OF APPEALS/SIGN REVIEW BOARD No report. Minutes of the Regular Meeting of the City Council - May 13, 1999 - Page 3 MINUTES FOR APPROVAL A motion was made by Alderman Sowinski to accept the minutes of the Regular City Council meeting of April 22, 1999 as presented; seconded by Alderman Kot. Approved by viva voce vote. BILLS FOR APPROVAL A motion was made by Alderman Sticka to approve the bill list dated May 13, 1999 in the amount of $79,399.15 (vendor), $66,370.20 (payroll), for a total disbursements of $145,769.35: seconded by Alderman Kot. Approved by roll call vote. Ayes: 6 Nays: 0 Spears aye Burd aye Sowinski aye Sticka aye Callmer aye Kot aye REPORTS ATTORNEY'S REPORT No report. MAYOR'S REPORT Mayor Prochaska submitted Dave Dockstader for appointment as Alderman to Ward 3. A motion was made by Alderman Sowinski to accept the appointment of Dave Dockstader as Alderman to Ward 3; seconded by Alderman Kot. Approved by roll call vote. Ayes: 6 Nays: 0 Burd aye Sowinski aye Sticka aye Callmer aye Kot aye Spears aye Mayor Prochaska swore in Dave Dockstader as Alderman to Ward 3. Mayor Prochaska submitted Kathy Curtis for re-appointment to the Park Board. A motion was made by Alderman Kot to accept the re-appointment of Kathy Curtis to the Park Board; seconded by Alderman Burd. Approved by roll call vote. Ayes: 7 Nays: 0 Sowinski aye Dockstader aye Sticka aye Callmer aye Kot aye Spears aye Burd aye Mayor Prochaska submitted Sandy Lindblom, Russell Walter and Donna Figora for re- appointment to the Library Board. A motion was made by Alderman Burd to accept the re-appointment of Sandy Lindblom, Russell Walter and Donna Figora for re-appointment to the Library Board; seconded by Alderman Spears. Minutes of the Regular Meeting of the City Council - May 13, 1999 - Page 4 Approved by roll call vote. Ayes: 7 Nays: 0 Dockstader aye Sticka aye Callmer aye Kot aye Spears aye Burd aye Sowinski aye CITY CLERK'S REPORT No report CITY TREASURER'S REPORT City Treasurer Allen gave the Treasurers Report for the Month of April 1999. Balance: $974,969.70 Revenue: $468,920.74 Expense: $553,905.87 Total Balance: $889,984.57 A motion was made by Alderman Sowinski to accept the Treasurers Report for the Month of April 1999 as presented; seconded by Alderman Burd. Approved by viva voce vote. CITY ADMINISTRATOR `S REPORT No report. COMMUNITY & LIAISON REPORTS Alderman Spears reported the next School Board meeting will be May 24, 1999. Alderman Sowinski reported the Park Board has agreed to add an amount not to exceed $6,000.00 to help fund the construction of a fence for the Riverfront. OLD BUSINESS None. NEW BUSINESS None. COMMITTEE REPORTS PUBLIC WORKS COMMITTEE REPORT SSES CHANGE ORDER#2 A motion was made Alderman Sowinski to authorize the Mayor and City Clerk to execute change order number 2 in the amount of$1,675.00 for work done on the Rehabilitation of Sanitary Sewers and Manholes Project by Hamilton Construction, Inc.; seconded by Alderman Spears. Approved by roll call vote. Ayes: 7 Nays: 0 Callmer aye Kot aye Spears aye Burd aye Sowinski aye Dockstader aye Sticka aye Minutes of the Regular Meeting of the City Council - May 13, 1999 - Page 5 (RESOLUTION) 99-11 SSES RESOLUTION FOR MAYOR TO SIGN DOCUMENTS A motion was made by Alderman Sowinski to authorize the Mayor to sign documentation on behalf of the United City of Yorkville for the current Rehabilitation of Sanitary Sewers and Manholes Project and the low interest loan program of the Water Pollution Control Revolving Fund; seconded by Alderman Burd. Approved by roll call vote. Ayes: 7 Nays: 0 Kot aye Spears aye Burd aye Sowinski aye Dockstader aye Sticka aye Callmer aye SSES PAYOUT #5 A motion was made by Alderman Sowinski to approve payout#5 to Hamilton Construction, Inc. for work completed on the Rehabilitation of Sanitary Sewers and Manhole project in the amount of $179,554.50 and authorize the Mayor and City Clerk to execute the documentation for the Water Pollution Control Revolving Fund; seconded by Alderman Spears. Approved by roll call vote. Ayes: 7 Nays: 0 Spears aye Burd aye Sowinski aye Dockstader aye Sticka aye Callmer aye Kot aye (RESOLUTION) 99-12 AWARD BID FOR RIVERFRONT FENCE A motion was made by Alderman Sowinski to authorize the Mayor and City Clerk to execute a Contract with Fence Masters, Inc. of Hazel Crest as the lowest responsible bid in the amount of $21,060.00 to supply and install 540 linear feet of fencing along the Riverfront Park as specified for Style 2 with clarification and specifications; seconded by Alderman Burd. Approved by roll call vote. Ayes: 7 Nays: 0 Burd aye Sowinski aye Dockstader aye Sticka aye Callmer aye Kot aye Spears aye (RESOLUTION) 99-13 RESOLUTION ACCEPTING PUBLIC IMPROVEMENTS FOR YORKVILLE BUSINESS PARK A motion was made by Alderman Sowinski to accept the public improvements within the Yorkville Business Center as recommended by the City Engineer; seconded by Alderman Spears. Approved by roll call vote. Ayes: 7 Nays: 0 Sowinski aye Dockstader aye Sticka aye Callmer aye Kot aye Spears aye Burd aye ECONOMIC DEVELOPMENT COMMITTEE REPORT ECONOMIC DEVELOPMENT COMMITTEE MINUTES OF APRIL 20, 1999 A motion was made by Alderman Sticka to accept the minutes of the Economic Development Committee meeting of April 20, 1999 as presented; seconded by Alderman Sowinski. Approved by viva voce vote. Minutes of the Regular Meeting of the City Council - May 13, 1999 - Page 6 AMENDMENT TO ANNEXATION/PLANNED UNIT DEVELOPMENT AGREEMENT FOR FOX HILL SUBDIVISION A motion was made by Alderman Sticka to approve the amendment to the Fox Hill Annexation/Planned Unit Development agreement as presented and authorize the Mayor and City Clerk to execute the Amendment on behalf of the United City of Yorkville; seconded by Alderman Sowinski. Approved by roll call vote. Ayes: 7 Nays: 0 Sticka aye Callmer aye Kot aye Spears aye Burd aye Sowinski aye Dockstader aye EXTENSION OF AGREEMENT BETWEEN THE UNITED CITY OF YORKVILLE AND RICHARD A. UNDESSER AND HENRIETTA UNDESSER A motion was made by Alderman Sticka to authorize the Mayor and City Clerk to execute the extension of the payment paid by Richard and Henrietta Undesser on the annexation agreement with the United City of Yorkville; seconded by Alderman Sowinski. Approved by roll call vote. Ayes: 7 Nays: 0 Callmer aye Kot aye Spears aye Burd aye Sowinski aye Dockstader aye Sticka aye PUBLIC SAFETY COMMITTEE REPORT RENEWAL OF INTERGOVERNMENTAL AGREEMENT BETWEEN YORKVILLE POLICE & SCHOOL DISTRICT A motion was made by Alderman Kot to approve and authorize the Mayor and City Clerk to sign the Intergovernmental Agreement to provide Police Liaison Officer to Yorkville Community Unit School District#115; seconded by Alderman Sowinski Approved by roll call vote. Ayes: 7 Nays: 0 Kot aye Spears aye Burd aye Sowinski aye Dockstader aye Sticka aye Callmer aye MARCH POLICE REPORT A motion was made by Alderman Kot to accept the March 1999 Police Report as presented; seconded by Alderman Sticka. Approved by viva voce vote. NEW PROPOSED COPS OFFICER A motion was made by Alderman Kot to recommend to the Mayor, Mr. Jonathon L. Helland to be appointed to the position of Police Officer, with a one year probationary period, with an annual pay rate of $29,876.00, contingent upon the completion of pre-employment screening; seconded by Alderman Sowinski. Approved by roll call vote. Ayes: 7 Nays: 0 Burd aye Sowinski aye Dockstader aye Sticka aye Callmer aye Kot aye Spears aye Minutes of the Regular Meeting of the City Council - May 13, 1999 - Page 7 END OF YEAR POLICE REPORT A motion was made by Alderman Kot to accept the 1998 Annual Police Report as presented; seconded by Alderman Sticka. Approved by viva voce vote. ADMINISTRATION COMMITTEE ACCEPT MINUTES OF ADMINISTRATION MEETING OF APRIL 27, 1999 A motion was made by Alderman Spears to accept the minutes of the Administration Committee meeting of April 27 as presented; seconded by Alderman Sticka. Approved by viva voce vote. (RESOLUTION) 99-14 MERIT INCREASE POLICY SENIOR ENGINEERING TECHNICIAN A motion was made by Alderman Spears to approve the merit increase program for the Senior Engineering Technician as presented and recommended by the Public Works Committee; seconded by Alderman Sowinski. Approved by roll call vote. Ayes: 7 Nays: 0 Sticka aye Callmer aye Kot aye Spears aye Burd aye Sowinski aye Dockstader aye (RESOLUTION) 99-15 RESOLUTION FOR ALL ALDERMAN TO SIGN CHECKS FOR THE UNITED CITY OF YORKVILLE A motion was made by Alderman Spears to authorize, the Mayor, City Treasurer and Alderman to sign checks for the United City of Yorkville; seconded by Alderman Sowinski. Approved by roll call vote. Ayes: 7 Nays: 0 Callmer aye Kot aye Spears aye Burd aye Sowinski aye Dockstader aye Sticka aye (RESOLUTION) 99-16 RESOLUTION FOR MAYOR AND CITY CLERK TO HAVE ACCESS TO THE CITY'S SAFE DEPOSIT BOXES A motion was made by Alderman Spears to approve the Mayor and City Clerk to have access to the City's safe deposit boxes; seconded by Alderman Burd. Approved by roll call vote. Ayes: 7 Nays: 0 Kot aye Spears aye Burd aye Sowinski aye Dockstader aye Sticka aye Callmer aye (RESOLUTION) 99-17 AWARD CONTRACT FOR CONSTRUCTION OF THE NEW MUNICIPAL BUILDING A motion was made by Alderman Spears to award the contract for the new Municipal Building to be located on Game Farm Road to the low bidder, Lite Construction of Montgomery in the amount of $1,303,718.00 which includes the addition of Option 1, Option 2 and an elevator and to authorize the Mayor and City Clerk to execute the contract for the United City of Yorkville, conditional upon acceptable financing; seconded by Alderman Kot. Minutes of the Regular Meeting of the City Council - May 13, 1999 - Page 8 Approved by roll call vote. Ayes: 7 Nays: 0 Spears aye Burd aye Sowinski aye Dockstader aye Sticka aye Callmer aye Kot aye (ORDINANCE) 99-11 ORDINANCE APPROVING FINANCING FOR THE NEW MUNICIPAL BUILDING CONSTRUCTION A motion was made by Alderman Spears to approve an Ordinance authorizing and providing for an installment contract in the amount of $1,350,000.00 which includes $1,303,718.00 in construction costs, $9,375.00 in financing fees and $36,907.00 contingencies, and the assignment thereof to the Yorkville National Bank at a rate of 4.15% with a 20 year amortization and a 5 year balloon provision in connection with the purchase of a new City Hall Administration building and authorizing and providing for a Certificate Trust Agreement in order to finance the purchase price of said improvements and related matters and authorize the Mayor and City Clerk to execute any and all necessary documentation; seconded by Alderman Sticka. Approved by roll call vote. Ayes: 7 Nays: 0 Burd aye Sowinski aye Dockstader aye Sticka aye Callmer aye Kot aye Spears aye INTERGOVERNMENTAL AGREEMENT BETWEEN THE UNITED CITY OF YORKVILLE AND YORKVILLE SCHOOL DISTRICT #115 TO DEVELOP A CITY WEB SITE A motion was made by Alderman Spears to authorize the Mayor and City to execute an Intergovernmental Agreement with Yorkville School District#115 to develop a United City of Yorkville Web Page; seconded by Alderman Burd. Approved by roll call vote. Ayes: 7 Nays: 0 Sowinski aye Dockstader aye Sticka aye Callmer aye Kot aye Spears aye Burd aye (RESOLUTION) 99-18 RESOLUTION FOR CITY NON-HEALTH INSURANCE City Administrator Nanninga stated all of the liability insurance policies expire on May 1 and are on a rider at this point in time. He said since the Committee of the Whole meeting he found out that there is a penalty if the council does not act on this tonight. He said if the City has to go with Bliss- McNight and in a month or two decide to drop Bliss-McNight there would be a penalty clause of 10% of the unexpended months which could be a penalty of almost $8,000.00. He said the Illinois Municipal League was about $3,070.00 cheaper than the Counties provision. He said even for the short term until December or January when the policy expires he said he hopes the council will chose one or the other. He said in December or January when the policy expires we could take a closer look and a more broad look at it. City Administrator Nanninga stated that staff is recommending going with the County Policy, particularly until December 1st and then taking a broader look at it. Representatives for the Illinois Public Risk Fund and the Illinois Counties Risk Management(Illinois Municipal League Risk Management Association)gave their reasons for why they should be the chosen non-health insurance company. There was more discussion and then the motion was made and voted on. i t • . Minutes of the Regular Meeting of the City Council - May 13, 1999 - Page 9 A motion was made by Alderman Spears to authorize the Mayor and City Clerk to execute a contract with the Illinois Counties Risk Management Trust for the City's liability insurance coverage and for the City's Workman's Compensation insurance coverage for an annual cost of$121,216.00 to be effective on May 14, 1999 for all liability policies and August 16 for the Worker's Compensation policy, to be effective through December 1, 1999; seconded by Alderman Sowinski. Approved by roll call vote. Ayes: 7 Nays: 0 Dockstader aye Sticka aye Callmer aye Kot aye Spears aye Burd aye Sowinski aye (RESOLUTION) 99-19 RESOLUTION TO PROVIDE AFLAC INSURANCE TO EMPLOYEES A motion was made by Alderman Spears to authorize the Mayor and City Clerk to execute an agreement with AFLAC to provide payroll deductions for employees that choose to purchase supplemental insurance coverage; seconded by Alderman Sticka. Approved by roll call vote. Ayes: 7 Nays: 0 Sticka aye Callmer aye Kot aye Spears aye Burd aye Sowinski aye Dockstader aye ADDITIONAL BUSINESS (RESOLUTION) 99-20 DARE CHECKING ACCOUNT SIGNATORES A motion was made by Alderman Kot to authorize the City Attorney to prepare a Resolution for signature authorization for the City of Yorkville, Police Department DARE/Crime Prevention, Yorkville National Bank checking account #163929 for Mayor Arthur F. Prochaska, Alderman Larry D. Kot and Chief Anton L. Graff and to authorize the Mayor and the City Clerk to sign said resolution; seconded by Alderman Sowinski. Approved by roll call vote. Ayes: 7 Nays: 0 Callmer aye Kot aye Spears aye Burd aye Sowinski aye Dockstader aye Sticka aye Mayor Prochaska asked the Alderman to go over the committee lists and choose someone to serve as liaison. ADJOURNMENT A motion was made by Alderman Callmer to adjourn the meeting at 8:39 p.m.; seconded by Alderman Sticka. Approved by viva voce vote. By: Deborah K. Simmons, City Clerk City of Yorkville, Illinois CITY COUNCIL MEETING 513T9 PLEASE SIGN IN! NAME: ADDRESS: 9„.,5 /Yu/ 7,,,( • , A,e_t - 317/ / c / z/w, . (4,MSO, "(-6 //S n4,19.,i - f � Cr) --luti) I I tit-L-14-74-1,Q-4_ ■Art �� 1� �nz-u/ti� .6° ,. 4 v 1 [ 2.1 y 1hiJ ' ken / ' � 3 0 y 0 6-2-14-1,0\ h-ce -3 6 C-e7)14\41-i-e-P • iriztJ (,, . At4te (--6<-11Ze6 - rkoLeka- CITY COUNCIL MEETING 5-13-59 PLEASE SIGN IN! N. 1 : ADDRESS: i ,..., I /z2L0 g / I ///YJA,, ,, (/ Ill-� r " , i'i - 15�7LS © om , , C-+H___, rey---- , /le/ - /:. -3, aize----ziv _ 7, v (---( - Y ' • r I 1 R PROCLAMATION "POPPY AWARENESS DAYS" TO BE MAY 20,21, & 22, 1999 WHEREAS, The AMERICAN LEGION POST#489, and AMERICAN LEGION AUZILIARY UNIT#489 have for many years engaged in the services to disabled veterans and their families, and have taken an active part in charitable work within the community; and WHEREAS, the AMERICAN LEGION and AMERICAN LEGION AUXILIARY hold annual "POPPY AWARENESS DAYS" when poppies made by disabled veterans in Illinois hospitals are dispensed publicly for the purpose of raising funds with which to carry on their beneficial work; and WHEREAS, the one bright color of these war torn areas was the brave little red poppy growing and blooming on the edges of trenches, in the ragged shell holes, on the graves of those men buried in Flanders Field,with remembrances of the cheery bright red flowers returned to America with our boys,the poppy became the symbol of the dead, their memorial flower, and the sign that the high ideals for which these brave young men gave their lives, still lives; and WHEREAS, a double significance was attached when disabled veterans quickly learned to assemble poppies while growing well again, with the AMERICAN LEGION& AUXILIARY being united in their efforts to help the hospitalized veterans within our state who make these bright red poppies for distribution, fulfilling a desperate need, with money taken in over expenses being returned to the veterans and their families through the service programs; and WHEREAS,the days of MAY 20, 21, 22, 1999 have been selected as "POPPY AWARENESS DAYS" in the UNITED CITY OF YORKVILLE to honor our war dead by wearing a poppy. THEREFORE, I Arthur F. Prochaska, Mayor of the UNITED CITY OF YORKVILLE, do hereby proclaim "POPPY AWARENESS DAYS" in the UNITED CITY OF YORKVILLE, and request all citizens to observe these days by wearing a Poppy and making contributions for this worthy cause. Dated this /3 - day of May, 1999, A.D. Arthur F. Prochaska, Mayor POPPY