City Council Minutes 1999 12-16-99 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF
YORKVILLE,KENDALL COUNTY,ILLINOIS HELD AT THE KENDALL COUNTY BOARD ROOM,
111 W. FOX ST., YORKVILLE ON THURSDAY, DECEMBER 16, 1999.
Mayor Prochaska called the meeting to order at 7:00 p.m. and led the Council in the Pledge of
Allegiance.
ROLL CALL
Clerk Simmons called the roll.
Ward I Callmer Present
Sticka Present
Ward II Burd Present
Kot Present
Ward III Anderson Present
Dockstader Present
Ward IV Sowinski Present
Spears Present
QUORUM
A quorum was established.
INTRODUCTION OF GUESTS
Mayor Prochaska welcomed those present and asked them to introduce themselves and to enter
their name on the attendance sheet provided.
AMENDMENTS TO THE AGENDA
Under Additional Business- add Change Order Work#22 for the new City Hall.
New Business - Talk about City Hall furniture and appliances.
Mayor's Report- Recognition for 25 years of service delayed until the January meeting.
COMMITTEE MEETING DATES
Public Works Committee Monday, December 20, 1999, 6:30 P.M.
City of Yorkville Conference Room
111 W. Fox Street- Suite 3
Economic Development Committee Tuesday, December 21, 1999, 7:00 P.M.
City of Yorkville Conference Room
111 W. Fox Street- Suite 3
Public Safety Committee Monday, December 27, 1999, 6:30 P.M.
City of Yorkville Conference Room
111 W. Fox Street - Suite 3
Administration Committee Tuesday, January 11, 2000, 6:30 P.M.
City of Yorkville Conference Room
800 Game Farm Road
CITIZENS COMMENTS
None.
PUBLIC HEARING
No Public Hearing.
PLANNING COMMISSION/ZONING BOARD OF APPEALS/SIGN REVIEW BOARD
Mayor Prochaska stated a concept for a combination office and commercial zoning request and
annexation at the corner of Route 34 and Cannonball Trail was brought before the Plan
Commission. He said it was met with some resistance. He said there was some question on the
property not being able to have a gas station. The Plan Commission has asked to see the review
from Judge Wilson.
Plan Commission approved a septic system to be put in on the lot at the very end of Somonauk
St. since it was is more than 250 feet from the sewer, but will be hooked into city water.
Minutes of the Regular Meeting of the City Council - December 16, 1999 - Page 2
MINUTES FOR APPROVAL
A motion was made by Alderman Sowinski to approve the City Council minutes of the regular
meeting of December 2, 1999 and the Minutes of the COW meeting of November 9, 1999;
seconded by Alderman Dockstader.
Motion approved by viva voce vote.
BILLS FOR APPROVAL
A motion was made by Alderman Anderson to approve the bill list dated December 10, 1999 in
the amount of: $601,331.53 (vendor), $78,169.75 (payroll)for a total of$679,501.28; seconded
by Alderman Dockstader.
Motion approved by roll call vote. Ayes: 8 Nays: 0
Burd aye Sowinski aye
Anderson aye Dockstader aye
Sticka aye Callmer aye
Kot aye Spears aye
REPORTS
ATTORNEY'S REPORT
Attorney Kramer stated Treasurer Allen called him and asked him if there was an update on the
insurance claims from Aetna. He said it does sound like Aetna is going to work this out with us
rather than go through litigation.
MAYOR'S REPORT
Mayor Prochaska recommended the appointment of William Wedge, 624 White Oak Way to the
Park Board.
A motion was made by Alderman Kot to approve the appointment of William Wedge to the Park
Board; seconded by Alderman Sticka.
Motion approved by roll call vote. Ayes: 8 Nays: 0
Sowinski aye Anderson aye
Dockstader aye Sticka aye
Callmer aye Kot aye
Spears aye Burd aye
Mayor Prochaska stated he got a call from a homeowner in Ward 3 out in Fox Hill, about broken
clean outs in 4 driveways.
Administrator Nanninga stated we have told the developer to fix them.
Mayor Prochaska stated the City should go ahead and fix them then back charge the developer.
CITY CLERK'S REPORT
No report.
CITY TREASURER'S REPORT
Treasurer Allen gave his report for the month of November 1999.
Beginning Balance: $2,206,087.83
Revenue: $614,908.38
Expenses: $758,639.59
Ending Balance: $2,062,356.62
A motion was made by Alderman Callmer to accept the monthly Treasurer's Report for the month
of November 1999; seconded by Alderman Burd.
Motion approved by viva voce vote.
Minutes of the Regular Meeting of the City Council - December 16, 1999 - Page 3
Treasurer Allen asked the City Council to approve two manual checks, one for the January 2000
rent for the Resource Center in the amount of$655.00 and one for the temporary Police Station
rent in the amount of$1,000.00.
A motion was made by Alderman Spears to approve the manual checks for the January 2000 rent
for the Resource Center in the amount of$655.00, and a check for the temporary Police Station
rent in the amount of$1,000.00; seconded by Alderman Dockstader.
Motion approved by roll call vote. Ayes: 8 Nays: 0
Dockstader aye Sticka aye
Callmer aye Kot aye
Spears aye Burd aye
Sowinski aye Anderson aye
CITY ADMINISTRATOR'S REPORT
Administrator Nanninga gave a report on the new City Hall. He said it appears that we are pretty
much on schedule except for the electricians. He said January 15, 2000 is probably a better
target date.
Alderman Spears asked if there was problem with the parking lot flooding at the new building.
Joe Wyrott stated there is a %"-W shallow puddle that has developed in the front parking lot that
nothing can be done about. He said it does drain away over time.
COMMUNITY & LIAISON REPORTS
Mayor Prochaska stated the Economic Development Co-op met. He said they have received 6
or 7 applications for the Directorship. He said the office has been completed.
Alderman Sowinski stated he attended the Park Board meeting. He said the subject for
discussion is better left for discussion at the next COW meeting. He said its on the tree
ordinance.
OLD BUSINESS
None.
NEW BUSINESS
Holly Baker stated she went to the Administration Meeting and presented the new office furniture
for the Administration side of the new building. She also presented the price list including
shipping to the building. She said there will be small items that will still be needed.
Alderman Sticka stated Holly got prices that were below state bid for some of the items and longer
warranty periods.
Alderman Spears personally thank Holly for all the work she put in to this.
CITY OFFICE FURNITURE PURCHASE
A motion was made by Alderman Anderson to approve the purchase of various City Office
furniture as presented, not to exceed $16,500.00; seconded by Alderman Sticka.
Motion approved by roll call vote. Ayes: 8 Nays: 0
Sticka aye Callmer aye
Kot aye Spears aye
Burd aye Sowinski aye
Anderson aye Dockstader aye
A motion was made by Alderman Anderson to approve the purchase of various appliances for the
new City Offices as follows: (2) Whirlpool Refrigerators $1,599.98, (1) Amana Gas Range
$568.92, (2) Sharp Microwaves $179.94 from Best Buy, Inc. of Aurora for a total amount of
$2,378.83 including delivery; seconded by Alderman Sticka.
Motion approved by roll call vote. Ayes: 8 Nays: 0
Callmer aye Kot aye Spears aye Burd aye
Sowinski aye Anderson aye Dockstader aye Sticka aye
Minutes of the Regular Meeting of the City Council - December 16, 1999 - Page 4
COMMITTEE REPORTS
PUBLIC WORKS COMMITTEE REPORT
ACCEPT MINUTES
A motion was made by Alderman Sowinski to accept the minutes of the Public Works Committee
meeting of November 15, 1999; seconded by Alderman Anderson.
Motion approved by roll call vote.
ECONOMIC DEVELOPMENT COMMITTEE REPORT
(ORDINANCE) 99-29 APPROVE ANNEXATION OF THE
HEARTLAND DEVELOPMENT
A motion was made by Alderman Sticka to approve the annexation of the Heartland Development
as described in the petitioner's submittal with R2-Single Family PUD and B3 PUD zoning;
seconded by Alderman Sowinski.
Motion approved by roll call vote. Ayes: 8 Nays: 0
Spears aye Burd aye
Sowinski aye Anderson aye
Dockstader aye Sticka aye
Callmer aye Kot aye
(ORDINANCE) 99-30 APPROVE ANNEXATION AND PUD AGREEMENT
FOR THE HEARTLAND DEVELOPMENT
A motion was made by Alderman Sticka to approve the Annexation and PUD agreement for the
Heartland Development; seconded by Alderman Sowinski.
Alderman Sticka brought up some minor changes. Page 5 the word swails is misspelled. He
asked a question on page 12, item B. Page 13 sentence before item C omitting both of makes
more sense.
Attorney Kramer recommended adding the following wording to the motion; "and the
reimbursement terms for the intersection be the subject of an entire future agreement."
Mayor Prochaska recommended adding the wording "all eligible funds".
Alderman Sowinski withdrew his second. The motion was restated.
A motion was made by Alderman Sticka to approve the Annexation and PUD agreement for the
Heartland Development with the condition that the exact terms of intersection reimbursement is
a subject of a future written agreement, with the PUD agreement as corrected; seconded by
Alderman Sowinski.
Motion approved by roll call vote. Ayes: 8 Nays: 0
Burd aye Sowinski aye
Anderson aye Dockstader aye
Sticka aye Callmer aye
Kot aye Spears aye
APPROVE EXECUTION OF THE ANNEXATION AND PUD
AGREEMENT FOR THE HEARTLAND DEVELOPMENT
A motion was made by Alderman Sticka to authorize the Mayor and City Clerk to execute the
Annexation and PUD Agreement for the Heartland Development; seconded by Alderman
Sowinski.
Minutes of the Regular Meeting of the City Council - December 16, 1999 - Page 5
Motion approved by roll call vote. Ayes: 9 Nays: 0
Sowinski aye Anderson aye
Dockstader aye Sticka aye
Callmer aye Kot aye
Spears aye Burd aye
Mayor aye
APPROVE PRELIMINARY PLAT FOR THE HEARTLAND DEVELOPMENT
A motion was made by Alderman Sticka to approve the Preliminary Plat as presented for the
Heartland Development; seconded by Alderman Callmer.
Motion approved by roll call vote. Ayes: 8 Nays: 0
Anderson aye Dockstader aye
Sticka aye Callmer aye
Kot aye Spears aye
Burd aye Sowinski aye
(RESOLUTION) 99-38 ORDINANCE AMENDMENT FOR SUBDIVISION FEES
A motion was made by Alderman Sticka to approve the amendment to the Ordinance establishing
fees for development in and around the United City of Yorkville;seconded by Alderman Anderson.
Motion approved by roll call vote. Ayes: 8 Nays: 0
Dockstader aye Sticka aye
Callmer aye Kot aye
Spears aye Burd aye
Sowinski aye Anderson aye
(ORDINANCE) 99-25 ORDINANCE AMENDMENT TO CHANGE
RESIDENTIAL LOT COVERAGE
A motion was made by Alderman Sticka to approve the amendment to the Ordinance for allowable
lot coverage as presented for all residential uses to be 30%; seconded by Alderman Sowinski.
Motion approved by roll call vote. Ayes: 8 Nays: 0
Sticka aye Callmer aye
Kot aye Spears aye
Burd aye Sowinski aye
Anderson aye Dockstader aye
AUGUST AND SEPTEMBER BUILDING REPORTS
A motion was made by Alderman Sticka to accept the August and September Building
Department Reports as presented; seconded by Alderman Sowinski.
Motion approved by viva voce vote.
SECOND AMENDMENT TO THE FOX HILL PLANNED UNIT DEVELOPMENT AGREEMENT
A motion was made by Alderman Sticka to approve the Second Amendment to the Fox Hill
Planned Unit Development Agreement dated November 10, 1999 as presented; seconded by
Alderman Anderson.
Motion approved by roll call vote. Ayes: 8 Nays: 0
Kot aye Spears aye
Burd aye Sowinski aye
Anderson aye Dockstader aye
Sticka aye Callmer aye
AUTHORIZATION TO EXECUTE SECOND AMENDMENT TO THE FOX HILL
PLANNED UNIT DEVELOPMENT AGREEMENT
A motion was made by Alderman Sticka to authorize the Mayor and City Clerk to execute said
Second Amendment to the Fox Hill Agreement on behalf of the United City of Yorkville;seconded
by Alderman Spears.
Minutes of the Regular Meeting of the City Council - December 16, 1999 - Page 6
Motion approved by roll call vote. Ayes: 9 Nays: 0
Spears aye Burd aye
Sowinski aye Anderson aye
Dockstader aye Sticka aye
Callmer aye Kot aye
Mayor aye
ACCEPT MINUTES
A motion was made by Alderman Sticka to accept the minutes of the Economic Development
Committee meeting of November 16, 1999; seconded by Alderman Anderson.
Motion approved by viva voce vote.
PUBLIC SAFETY COMMITTEE REPORT
OCTOBER POLICE REPORT
A motion was made by Alderman Kot to accept the October 1999 Police Report as presented;
seconded by Alderman Sowinski.
Motion approved by viva voce vote.
(ORDINANCE) 99-26 ORDINANCE FOR NON-MOTORIZED
UNATTACHED VEHICLE PARKING
A motion was made by Alderman Kot to approve an Ordinance prohibiting the parking of non-
motorized unattached vehicles on City right aways and City streets; seconded by Alderman
Anderson.
Alderman Dockstader asked if there was a time limit if the non-motorized vehicle is hooked up to
a motorized vehicle. The response was there is no time limit.
Alderman Burd asked what the time frame is when the unattached vehicle has to be moved. The
response was 10 days.
There was discussion, comments and questions.
Motion was approved by roll call vote. Ayes: 8 Nays: 0
Anderson aye Dockstader aye
Sticka aye Callmer aye
Kot aye Spears aye
Burd aye Sowinski aye
Y2K UPDATE
Alderman Kot stated that everyone should have received a memo from Chief Graff. He said we
are ready. He said a lot of thought was put into this. He complimented the Cities Staff. He said
the Police Department is ready, Public Works is ready and the City Office is ready.
ADMINISTRATION COMMITTEE
(ORDINANCE) 99-27 1999-2000 TAX LEVY ORDINANCE
A motion was made by Alderman Anderson to approve the 1999-2000 Tax Levy as presented at
the Public Hearing of December 9, 1999 in the amount of$1,083,206.00 with$177,042.00 of that
amount for the Library and to authorize the Mayor and City Clerk to execute said Ordinance on
behalf of the United City of Yorkville; seconded by Alderman Sticka.
Motion was approved by roll call vote. Ayes: 8 Nays: 0
Sticka aye Callmer aye
Kot aye Spears aye
Burd aye Sowinski aye
Dockstader aye Anderson aye
Minutes of the Regular Meeting of the City Council - December 16, 1999 - Page 7
(ORDINANCE) 99-28 FIRST TIME HOME BUYER'S ORDINANCE & RESOLUTION
(RESOLUTION) 99-39
A motion was made by Alderman Anderson to approve a one year extension of the current First
Time Home Buyer's Program Ordinance and Resolution and to authorize the Mayor and City Clerk
to execute same on behalf of the United City of Yorkville; seconded by Alderman Spears.
Motion approved by roll call vote. Ayes: 8 Nays: 0
Callmer aye Kot aye
Spears aye Burd aye
Sowinski aye Anderson aye
Dockstader aye Sticka aye
(RESOLUTION) 99-40 INVESTMENT POLICY
Alderman Anderson stated there is a correction; under 1.13 Internal Control-add a word on the
third line "designed to insure that the invested assets of the City".
A motion was made by Alderman Anderson to approve the Investment Policy as corrected and
authorize the Mayor and City Clerk to execute same on behalf of the United City of Yorkville;
seconded by Alderman Dockstader.
Alderman Sticka corrected item 105-the words the the. He said he is not satisfied with item 108
which he says it suggests that the City Council can approve investments that are not allowed by
statute. He also suggested the words will, would and should be changed to shall.
There was much discussion, comments and questions. It was the consensus of the City Council
to change the policy to read "All investments shall be as allowed for in the Illinois Statutes
regarding investments of Public Funds". It was also agreed to change the words will, could and
should to shall.
Motion approved by roll call vote. Ayes: 8 Nays: 0
Kot aye Spears aye
Burd aye Sowinski aye
Anderson aye Dockstader aye
Sticka aye Callmer aye
(RESOLUTION) 99-41 RENEW CITY HEALTH INSURANCE
A motion was made by Alderman Anderson to approve a one year extension of the current
contract with Blue Cross/Blue Shield for the City Employee health insurance policy,with an annual
premium of$173,293.80; seconded by Alderman Sowinski.
Motion approved by roll call vote. Ayes: 8 Nays: 0
Spears aye Burd aye
Sowinski aye Anderson aye
Dockstader aye Sticka aye
Callmer aye Kot aye
(RESOLUTION) 99-42 INTER-FUND BORROWING RESOLUTION
A motion was made by Alderman Anderson to approve the Resolution establishing Inter-Fund
Transfers among various City accounts and authorize the Mayor and City Clerk to execute said
Resolution on behalf of the United City of Yorkville; seconded by Alderman Spears.
Motion approved by roll call vote. Ayes: 8 Nays: 0
Burd aye Sowinski aye
Anderson aye Dockstader aye
Sticka aye Callmer aye
Kot aye Spears aye
ACCEPT MINUTES
A motion was made by Alderman Anderson to accept the minutes of the Administration
Committee meeting of November 23, 1999; seconded by Alderman Sowinski.
Motion approved by viva voce vote.
•
•
Minutes of the Regular Meeting of the City Council - December 16, 1999 - Page 8
ADDITIONAL BUSINESS
CITY HALL CHANGE ORDER#22
A motion was made by Alderman Sowinski to approve Change Order No. 22 for the City Hall and
Police Station construction project in the amount of$1,279.00 for installation of underlayment in
areas where vinyl floor tile is to be placed; seconded by Alderman Dockstader.
Motion approved by roll call vote. Ayes: 8 Nays: 0
Anderson aye Dockstader aye
Sticka aye Callmer aye
Kot aye Spears aye
Burd aye Sowinski aye
Alderman Sticka stated the Public Works Department did a great job on fixing the problem on
State and Morgan.
Mayor Prochaska stated it was a very nice home town Christmas in Yorkville last weekend. He
thanked everyone involved in it.
EXECUTIVE SESSION
In the Executive Session the following individuals will be included; City Administrator Jim
Nanninga, City Treasurer Bob Allen, Chief Tony Graff, City Attorney Kramer, City Clerk Debbie
Simmons and all the City Council members.
A motion was made by Alderman Callmer to go into Executive Session at 8:22 p.m. for the
purpose of discussing employees salaries including employees subject to Collective Bargaining;
seconded by Alderman Dockstader.
Motion approved by roll call vote. Ayes: 8 Nays: 0
Dockstader aye Sticka aye
Callmer aye Kot aye
Spears aye Burd aye
Sowinski aye Anderson aye
No formal action is anticipated.
A motion was made by Alderman Callmer to go out of Executive Session at 9:12 p.m.; seconded
by Alderman Dockstader.
Motion approved by roll call vote. Ayes: 8 Nays: 0
Sticka aye Callmer aye
Kot aye Spears aye
Burd aye Sowinski aye
Anderson aye Dockstader aye
No formal action was taken.
ADJOURNMENT
A motion was made by Alderman Sticka to adjourn the meeting at 9:13 p.m.; seconded by
Alderman Anderson.
Motion approved by viva voce vote.
By:
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Deborah K. Simmons, City Clerk
City of Yorkville, Illinois
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