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City Council Minutes 1999 11-18-99 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF YORKVILLE,KENDALL COUNTY, ILLINOIS HELD AT THE KENDALL COUNTY BOARD ROOM, 111 W. FOX ST., YORKVILLE ON THURSDAY, NOVEMBER 18, 1999. Mayor Prochaska called the meeting to order at 7:00 p.m. and led the Council in the Pledge of Allegiance. ROLL CALL Clerk Simmons called the roll. Ward I Callmer Present Sticka Present Ward II Burd Present Kot Present Ward III Anderson Present Dockstader Absent (arrived at 7:25 p.m.) Ward IV Sowinski Present Spears Present QUORUM A quorum was established. INTRODUCTION OF GUESTS Mayor Prochaska welcomed those present and asked them to introduce themselves and to enter their name on the attendance sheet provided. AMENDMENTS TO THE AGENDA Public Works Committee Reports, item #2 "No parking on John Street, West of Cannonball" should be under Public Safety Committee Reports. Public Works Committee Reports - add re-vote City Hall Change Order#12. Mayors Report- add appointment to the Library Board and the Plan Commission. COMMITTEE MEETING DATES Public Works Committee Monday, December 20, 1999, 6:30 P.M. City of Yorkville Conference Room 111 W. Fox Street- Suite 3 Economic Development Committee Tuesday, December 21, 1999, 7:00 P.M. City of Yorkville Conference Room 111 W. Fox Street- Suite 3 Public Safety Committee Monday, November 22, 1999, 6:30 P.M. City of Yorkville Conference Room 111 W. Fox Street- Suite 3 Administration Committee Tuesday, November 23, 1999, 6:30 P.M. Yorkville High School Library Conference Room 797 Game Farm Road CITIZENS COMMENTS George Petree 1917 Prairie,Aurora, Illinois stated he is interested in helping Yorkville solve their radium problem. He said he has experience with Aurora several years ago. He said he is here to follow through on how we are progressing. He said he is doing some work with IIT on a masters in Public Administration. He said the University of Wisconsin has a professional program and the thesis is going to be on the water areas around here. He said he is here to offer any help he might have. He asked if he could attend any of the meetings to see how this progresses. Mayor Prochaska told Mr. Petree he was always welcome to come. PUBLIC HEARING No Public Hearing. Minutes of the Regular Meeting of the City Council - November 18, 1999 - Page 2 PLANNING COMMISSION/ZONING BOARD OF APPEALS/SIGN REVIEW BOARD No report. MINUTES FOR APPROVAL A motion was made by Alderman Sowinski to approve the City Council minutes of the regular meeting of October 28, 1999 and November 4, 1999 and accept the Minutes of the COW meeting of October 7, 1999 and October 18, 1999; seconded by Alderman Sticka. Treasurer Allen stated there was a typo error on the October 28 minutes, page 2-Oath of Office, it should read "Jumbo has sniffed out just under 2000 lbs of marijuana". Alderman Burd stated under Additional Business where she recommended Alderman Spears to the Ad-Hoc Committee. She said she would like it added to the minutes that she also stated Alderman Spears was good at monitoring the Budget. Alderman Sticka withdrew his second. Alderman Sowinski withdrew his motion. The motion was restated. A motion was made by Alderman Sowinski to approve the City Council minutes of the regular meeting of October 28,1999 and November 4, 1999 and accept the Minutes of the COW meeting of October 7, 1999 and October 18, 1999, with corrections; seconded by Alderman Sticka. Motion approved by viva voce vote. BILLS FOR APPROVAL A motion was made by Alderman Anderson to approve the bill list dated November 16, 1999, checks dated November 18, 1999 in the amount of$521,651.92 (vendor), $72,960.32 (payroll), for a total of$594,612.24; seconded by Alderman Sowinski. There were questions, comments and discussion. Motion approved by roll call vote. Ayes: 7 Nays: 0 Burd aye Sowinski aye Anderson aye Sticka aye Callmer aye Kot aye Spears aye REPORTS ATTORNEY'S REPORT No report. MAYOR'S REPORT LIBRARY BOARD APPOINTMENT Mayor Prochaska appointed Joseph Gruber to the Library Board. A motion was made by Alderman Callmer to approve the appointment of Joseph Gruber to the Library Board; seconded by Alderman Sticka. Motion approved by roll call vote. Ayes: 7 Nays: 0 Sowinski aye Anderson aye Sticka aye Callmer aye Kot aye Spears aye Burd aye PLAN COMMISSION REAPPOINTMENT Mayor Prochaska reappointed Janet Reaves to the Plan Commission. A motion was made by Alderman Sowinski to approve the reappointment of Janet Reaves to the Plan Commission; seconded by Alderman Kot. Minutes of the Regular Meeting of the City Council - November 18, 1999 - Page 3 Motion approved by roll call vote. Ayes: 5 Nays: 2 Anderson aye Sticka nay Callmer nay Kot aye Spears aye Burd aye Sowinski aye Mayor Prochaska offered his congratulations to the Yorkville High School football team for making it to the quarter finals. CITY CLERK'S REPORT No report. CITY TREASURER'S REPORT Treasurer Allen gave his report for the month of October 1999. Beginning Balance: $2,680,052.57 Revenue: $ 395,143.79 Expense: $ 869,108.53 Ending Balance: $2,206,087.83 A motion was made by Alderman Sticka to approve the Treasurers Report for the month of October 1999; seconded by Alderman Anderson. Motion approved by roll call vote. Ayes: 7 Nays: 0 Sticka aye Callmer aye Kot aye Spears aye Burd aye Sowinski aye Anderson aye Treasurer Allen stated the final audit was received and is essentially the same as the draft. CITY ADMINISTRATOR'S REPORT City Administrator Nanninga reported on the new City Hall. He said the asphalt should be started in the morning. He said they are putting in the drop ceilings and also installing the elevator. He said the upstairs has been taped, but not the downstairs. He said one side has been painted. He said it seems to be on schedule for the first part of January. COMMUNITY & LIAISON REPORTS Alderman Kot attended the Ken-Com meeting. He said Chairman Mike Hitzemann indicated they are as ready as they will ever be for Y2K with 911. He said with the MBT update, things are moving very slowly. He said they are waiting for a frequency to be established for the MBT terminals. He said they are hoping within the next couple of months. He said the equipment is in. He said everything is at a standstill until the frequency is established. Alderman Burd reported on the Aurora Tourism Council. She said they met at the Howard Johnson's in Aurora. She said they invited them to come and see what they have done. She said they had a very nice breakfast. She said the Tourism Council is designing a new Web Page that is going to be a marking tool where people can click on for special deals. She said they also talked about bike trails. She said she was told there was a lot of Department of Natural Resource money and there are grants available for Yorkville. Alderman Spears reported she attended the School Board meeting on November 8. She said they discussed the Character Counts Program. She said there were some people for it and some against it. She said they did vote on it. She said they reorganized all their officers. She said they had various motions made and then they withdrew them,they replaced them then withdrew them again. She said it was very confusing. She said if any of us know any member on the School Board, to contact them and ask them to set aside all of their personal differences and work together for the kids. Alderman Anderson stated he went to the Chamber of Commerce meeting. He said they will be occupying their new office tentatively December 1. He said their hours will probably be in the morning. He said they also endorsed our Enhancement Program. Minutes of the Regular Meeting of the City Council -November 18, 1999 -Page 4 OLD BUSINESS None. NEW BUSINESS None. COMMITTEE REPORTS PUBLIC WORKS COMMITTEE REPORT WATER SYSTEM PHASE I ENGINEERING A motion was made by Alderman Sowinski to approve the agreement for Consulting Engineering Services for the Water Works System Needs Assessment and Compliance Assurance Report with the firm Engineering Enterprises and not to exceed an amount of$35,636.00 and authorize the Mayor and City Clerk to execute said agreement on behalf of the United City of Yorkville; seconded by Alderman Burd. Motion approved by roll call vote. Ayes: 8 Nays: 0 Sticka aye Callmer aye Kot aye Spears aye Burd aye Sowinski aye Anderson aye Dockstader aye CITY HALL CHANGE ORDER#12 A motion was made by Alderman Sowinski to approve Change Order#12 for the City Hall and Police Station construction project in the amount of$2,299.00,for installation of a cement backer board in areas where floor tiles are being installed; seconded by Alderman Sticka. Alderman Sticka stated he spoke with our Building Inspector on this and it was his opinion a wise idea to install the backer board and pay for it. Alderman Anderson asked why we are reconsidering this now when it was voted no last week. Alderman Sowinski stated it was reconsidered because in order to get a guarantee on it the backer board must be put in. Mayor Prochaska stated Joe Wyrott did come back with a recommendation after talking with the Architect and talking with tile people and Bill Dettmer. He said this is not something we have to do, it's something that is being suggested as a good idea for those areas. Motion approved by roll call vote. Ayes: 8 Nays: 0 Callmer aye Kot aye Spears aye Burd aye Sowinski aye Anderson aye Dockstader aye Sticka aye ECONOMIC DEVELOPMENT COMMITTEE REPORT No report. PUBLIC SAFETY COMMITTEE REPORT SEPTEMBER POLICE DEPARTMENT REPORT A motion was made by Alderman Kot to accept the September Police Reports as presented; seconded by Alderman Callmer. Motion approved by viva voce vote. (ORDINANCE) 99-22 AMENDMENT TO THE AIR RIFLE ORDINANCE A motion was made by Alderman Kot to approve the amendment to the Air Rifle Ordinance as presented; seconded by Alderman Sticka. Minutes of the Regular Meeting of the City Council - November 18, 1999 -Page 5 Motion approved by roll call vote. Ayes: 8 Nays: 0 Spears aye Burd aye Sowinski aye Anderson aye Dockstader aye Sticka aye Callmer aye Kot aye NO PARKING ON JOHN STREET -WEST OF CANNONBALL A motion was made by Alderman Kot to approve the Ordinance prohibiting parking on West John Street, as described within the Ordinance; seconded by Alderman Sticka. Alderman Kot stated there was some concern at COW about limiting parking to one side of the street. He said Chief Graff measured the street and it is 24.7 feet, which is a little narrower than what they thought and because of this Public Safety would like to recommend that parking be banned on both sides. He said the Duplex that is under construction has not been sold, so nobody has bought it yet thinking there is going to be parking. He said each duplex has a two car garage with room for three vehicles for a total of five vehicles which can be parked on private property. He said he thinks this is important being this is a narrow street and there is a public safety concern with the vehicles coming and going from the Sheriff's Department. There was discussion that this will be the only duplex facing John Street. There was discussion as to whether the builder of the duplexes has been contacted. Chief Graff stated he has not been able to find out who the builder is. Alderman Sticka stated with the 24 feet, parking on one side of the street still leaves a very wide lane, wider than some streets with parking on both sides of the street. Alderman Sticka's stated his opinion is to allow parking on one side of the street. Alderman Kot stated with a day care center next to it, and with emergency vehicles leaving the Sheriff's Department, sometimes at a high rate of speed, with children in the vicinity it is much more important that the area be kept wide open for visibility standpoints. He said the time is now before anyone buys either of the duplexes. There was more discussion, comments and questions. It was the consensus of the City Council to table this vote until the December 2, 1999 meeting in order for all property owners to be contacted including the day care center and whole street equally. A motion was made by Alderman Callmer to table this issue until the December 2, 1999 meeting; seconded by Alderman Sticka. Motion approved by roll call vote. Ayes: 7 Nays: 0 Present: 1 Burd aye Sowinski aye Anderson aye Dockstader aye Sticka aye Callmer aye Kot present Spears aye ADMINISTRATION COMMITTEE CITY HALL COMPUTER SYSTEM A motion was made by Alderman Anderson to approve the purchase of computers from Gateway for two (2) Intel Pentium Ill high end computers for engineering department, government quote #1211101976 @ $2,317.00 each and five (5) Intel Pentium Ill workstations, government quote #10063115 @ $1,302.00 each for the new City/Police Facility, not to exceed $11,200.00; seconded by Alderman Sowinski. Motion approved by roll call vote. Ayes: 8 Nays: 0 Sowinski aye Anderson aye Dockstader aye Sticka aye Callmer aye Kot aye Spears aye Burd aye Minutes of the Regular Meeting of the City Council -November 18. 1999 -Page 6 NON-HEALTH INSURANCE A motion was made by Alderman Anderson to approve a 25 month contract with the Illinois Municipal League Risk Management Association for the period beginning December 1, 1999 to include the following coverages: Building and Contents - RC, Equipment Floaters - RC, Crime Coverage, Comprehensive General Liability, Public Officials Liability, Automobile Liability and Automobile Physical Damage,Worker's Compensation Employers Liability,Boiler and Machinery. Said coverage is to include Prior Acts coverage back to 12/1/87 for a first year premium of $114,173.00 as presented and as approved by the City Attorney and to authorize the Mayor and City Clerk to execute said policy on behalf of the United City of Yorkville; seconded by Alderman Sticka. There was some discussion, comments and questions. Motion approved by roll call vote. Ayes: 8 Nays: 0 Anderson aye Dockstader aye Sticka aye Callmer aye Kot aye Spears aye Burd aye Sowinski aye ADDITIONAL BUSINESS Alderman Dockstader asked about the back insurance claims on the employees. Administrator Nanninga stated on that particular group, everybody does need a written referral. He said all the employees have been notified that they have to go and get the written referral. City Treasurer Allen asked about the potential strike by Waste Management and if we are in that area. Mayor Prochaska stated we were mentioned in the news cast today. He said we are serviced by Waste Management now. Alderman Dockstader stated TCD in Morris and Ottawa have non-union people and could still do the area. He said there might be some delays. He said they are progressing with it and it may not come to that. ADJOURNMENT A motion was made by Alderman Sowinski to adjourn the meeting at 8:00 p.m.; seconded by Alderman Anderson. Motion approved by viva voce vote. By: N. jc,L ?'✓k-AYL9 Deborah K. Simmons, City Clerk City of Yorkville, Illinois • CITY COUNCIL MEETING /18M PLEASE PLEASE SIGN IN! NAME: ADDRESS: (F.;