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City Council Minutes 1999 11-04-99 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF YORKVILLE,KENDALL COUNTY,ILLINOIS HELD AT THE KENDALL COUNTY BOARD ROOM, 111 W. FOX ST., YORKVILLE ON THURSDAY, NOVEMBER 4, 1999. Mayor Prochaska called the meeting to order at 7:00 p.m. and led the Council in the Pledge of Allegiance. ROLL CALL Clerk Simmons called the roll. Ward I Callmer Absent Sticka Present Ward II Burd Present Kot Present Ward III Anderson Present Dockstader Present Ward IV Sowinski Absent Spears Present QUORUM A quorum was established. INTRODUCTION OF GUESTS Mayor Prochaska welcomed those present and asked them to introduce themselves and to enter their name on the attendance sheet provided. AMENDMENTS TO THE AGENDA Public Safety Committee Reports-delete accept the Public Safety Committee minutes of 9/27/99. COMMITTEE MEETING DATES Public Works Committee Monday, November 15, 1999, 6:30 P.M. City of Yorkville Conference Room 111 W. Fox Street- Suite 3 Economic Development Committee Tuesday, November 16, 1999, 7:00 P.M. City of Yorkville Conference Room 111 W. Fox Street-Suite 3 Public Safety Committee Monday, November 22, 1999, 6:30 P.M. City of Yorkville Conference Room 111 W. Fox Street- Suite 3 Administration Committee Tuesday, November 23, 1999, 6:30 P.M. Yorkville High School CITIZENS COMMENTS None. PUBLIC HEARING No Public Hearing. PLANNING COMMISSION/ZONING BOARD OF APPEALS/SIGN REVIEW BOARD No report. MINUTES FOR APPROVAL A motion was made by Alderman Anderson to approve the City Council minutes of the regular meeting of October 14,1999 and the Minutes of the COW meeting of October 7, 1999 and October 18, 1999; seconded by Alderman Spears. Approved by viva voce vote. Minutes of the Regular Meeting of the City Council -November 4, 1999 -Pape 2 BILLS FOR APPROVAL A motion was made by Alderman Anderson to approve the bill list dated October 22, 1999,checks dated October 28, 1999 in the amount of, $56,857.43 (vendor), 8/28/99 $77,424.96, 9/11/99 $77,888.11, 9/25/99 $69,992.36, 10/9/99 $71,445.83, 10/23/99 $91,091.04 (payroll), fora total of$444,699.73; seconded by Alderman Spears. Approved by roll call vote. Ayes: 6 Nays: 0 Anderson aye Dockstader aye Sticka aye Kot aye Spears aye Burd aye REPORTS ATTORNEY'S REPORT No report. MAYOR'S REPORT Mayor Prochaska announced the December City Council meetings will be 12/2/99 and 12/16/99 and the December Committee of the Whole Meeting will be 12/9/99. Mayor Prochaska stated the he went and talked with some of the students at the High School. He said they showed him what they are doing with the web site. He said they asked to have the Administration Meeting at the High School to show the City Council some of the things they have worked on. He said at the November 18 meeting Chief Graff will have a digital camera to take everyone's picture so they can put the picture onto the web site. Mayor Prochaska stated we are getting close to the levy time. He said we will be considering some options for the levy at Committee of the Whole next week so we can have a Public Hearing on it. He said the Library did ask to be given their full rate up to the maximum. CITY CLERK'S REPORT No report. CITY TREASURER'S REPORT Treasurer Allen asked if memos could be sent out to the Department heads about their anticipating any large expenditures that would affect the cities levy. CITY ADMINISTRATOR'S REPORT Administrator Nanninga gave an update on State and Morgan. He said the swail work is done and the binder is laid and they should be laying the final surface mid next week. He said at City Hall the drywall is being taped now. He said the curb and sidewalk is being formed. He said the electrical service situation has been resolved and they will be doing the work Saturday morning and the elevators and certain things can be started next week. COMMUNITY& LIAISON REPORTS Alderman Burd stated she was notified by the Aurora Tourism Council that they will be having a dedication for the new runway at the Aurora Airport tomorrow at 10:00 a.m. She said Speaker of House Dennis Hastert will be in the first airplane to land on the new runway. Mayor Prochaska stated he attended the Human Resource Commission meeting. He said they were happy to hear that the City Council passed the Character Counts Resolution. He said they were discussing with everything being the millennium thing,is there something the city would like to leave or build or make. Mayor Prochaska stated he attended the Downtown Meeting. He said plans are underway for the Christmas Walk. He said they are coordinating it with Countryside this year,doing downtown on Friday and Countryside Saturday. Minutes of the Regular Meeting of the City Council-November 4, 1999 -Page 3 OLD BUSINESS Mr. Weber presented Mayor Prochaska with a trophy for the 1999 Mayors race at the Riverfront Festival. NEW BUSINESS None. COMMITTEE REPORTS PUBLIC WORKS COMMITTEE REPORT SOUTHEAST INTERCEPTOR OVERSIZING A motion was made by Alderman Burd to approve payment for oversizing the Southeast Interceptor from a 12"to an 18"diameter sanitary sewer in order to serve properties further south to just past Caton Farm Road in an estimated amount of $158,200.00 with an amount not to exceed $165,000.00; seconded by Alderman Anderson. Alderman Burd stated there were three options, alternate one would increase the 12"sewers to 15"sewers and would cost about$44,000.00, alternate two would increase the 12"sewers to 15: sewers and would cost about $81,000.00 and alternate three would increase 12" sewers to 18" sewers and that is the one City Engineer Wyrott is recommending if the city could afford it. She stated according to a memo Administrator Nanninga sent out today he feels the city will be able to afford alternate number three as long as we do not go over the $165,000.00. There was discussion and questions. Approved by roll call vote. Ayes: 6 Nays: 0 Dockstader aye Sticka aye Kot aye Spears aye Burd aye Anderson aye MINUTES FOR ACCEPTANCE A motion was made by Alderman Burd to accept the Public Works Committee minutes of October 18, 1999 as presented; seconded by Alderman Anderson. Alderman Burd stated on the Radium Issue Recommendation it only reads Alderman, it does not read which Alderman commented. There was some discussion that it could have been Alderman Sowinski or Alderman Catimer but they were not at the meeting tonight. The consensus of the City Council was to correct the minutes to read "an Alderman commented". Alderman Anderson withdrew his second and the motion was restated. A motion was made by Alderman Burd to accept the Public Works Committee minutes of October 18, 1999 as amended; seconded by Alderman Anderson. Approved by viva voce vote. ECONOMIC DEVELOPMENT COMMITTEE REPORT MINUTES FOR ACCEPTANCE A motion was made by Alderman Sticka to accept the minutes of the Economic Development Committee minutes of 10/19/99; seconded by Alderman Anderson. Approved by viva voce vote. Minutes of the Regular Meeting of the City Council -November 4. 1999 -Page 4 PUBLIC SAFETY COMMITTEE REPORT MINUTES FOR ACCEPTANCE Alderman Kot stated there is a typo error on the minutes. He said Sargent Diederich's name is misspelled. A motion was made by Alderman Kot to accept the Public Safety Committee minutes of October 25,1999 as amended; seconded by Alderman Anderson. Approved by viva voce vote. ADMINISTRATION COMMITTEE CITY HALL CHANGE ORDER#9 A motion was made by Alderman Anderson to approve Change Order No. 9 for the City Hall and Police Station construction project in the amount of a $538.00 credit, for deletion of the Council Chamber platform and other minor work items; seconded by Alderman Burd. Approved by roll call vote. Ayes: 6 Nays: 0 Spears aye Burd aye Anderson aye Dockstader aye Sticka aye Kot aye CITY HALL CHANGE ORDER#10 A motion was made by Alderman Anderson to approve Change Order No. 10 for the City Hall and Police Station construction project in the amount of$942.00, for bracing of half-walls; seconded by Alderman Sticka. Approved by roll call vote. Ayes: 6 Nays: 0 Burd aye Anderson aye Dockstader aye Sticka aye Kot aye Spears aye CITY HALL CHANGE ORDER#11 A motion was made by Alderman Anderson to approve Change Order No. 11 for the City Hall and Police Station construction project in the amount of$2,188.00,for installation of electrical junction boxes and conduit at 10 locations for future ceiling fans; seconded by Alderman Sticka. There was discussion and questions. Approved by roll call vote. Ayes: 6 Nays: 0 Anderson aye Dockstader aye Sticka aye Kot aye Spears aye Burd aye CITY HALL CHANGE ORDER#12 A motion was made by Alderman Anderson to approve Change Order No. 11 for the City Hall and Police Station construction project in the amount of$2,299.00,for installation of a cement backer board in areas where floor tiles are being installed; seconded by Alderman Sticka. Alderman Anderson stated this being requested by Lite Construction. He said City Engineer Joe Wyrott and the Architect Mark Miller recommends that the city does not pay for this,that it should have been included in the contractors bid. City Engineer Wyrott said there will be a 1 year warranty on the entire building with or without the backer board. There was discussion and questions. Motion Defeated by roll call vote. Ayes: 0 Nays: 6 Anderson nay Dockstader nay Sticka nay Kot nay Spears nay Burd nay Minutes of the Regular Meeting of the City Council-November 4. 1999 -Page 5 (ORDINANCE) 99-21 SALE OF CITY PROPERTY-LOT 1 NORTH BRIDGE STREET SUBDIVISION A motion was made by Alderman Anderson to approve the sale of Municipal Property which is Lot 1,North Bridge Street Subdivision in the United City of Yorkville and authorize the Mayor and City Clerk to execute the necessary documentation as indicated by the City Attorney; seconded by Alderman Sticka. Approved by roll call vote. Ayes: 6 Nays: 0 Dockstader aye Sticka aye Kot aye Spears aye Burd aye Anderson aye MINUTES FOR ACCEPTANCE A motion was made by Alderman Anderson to accept the Administration Committee Minutes of October 5, 1999 as presented; seconded by Alderman Kot. Approved by viva voce vote. ADDITIONAL BUSINESS Alderman Anderson stated Chief Graff has asked with the change in dates of some of the meetings in November he would like to discuss the new computer systems at the next Committee of the Whole meeting on November 9 instead of waiting for the next Administration Committee meeting. It was the consensus of the City Council to include this on the agenda for discussion at the Committee of the Whole meeting on November 9, 1999. ADJOURNMENT A motion was made by Alderman Sticka to adjourn the meeting at 8:00 p.m.; seconded by Alderman Anderson. By: r\ `K, gt4f2tz; Deborah K. Simmons, City Clerk City of Yorkville, Illinois