City Council Minutes 1999 08-26-99 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF
YORKVILLE, KENDALL COUNTY, ILLINOIS HELD AT THE KENDALL COUNTY BOARD
ROOM, 111 W. FOX ST., YORKVILLE ON THURSDAY, AUGUST 26, 1999.
Mayor Prochaska called the meeting to order at 7:00 p.m. and led the Council in the Pledge
of Allegiance.
ROLL CALL
Clerk Simmons called the roll.
Ward I Callmer Absent
Sticka Present
Ward II Burd Present
Kot Present
Ward III Anderson Absent
Dockstader Present
Ward IV Sowinski Present
Spears Present
QUORUM
A quorum was established.
INTRODUCTION OF GUESTS
Mayor Prochaska welcomed those present and asked them to introduce themselves and to
enter their name on the attendance sheet provided.
AMENDMENTS TO THE AGENDA
Under Public Safety Committee Reports -Add accept minutes of 7-26-99.
Under Administration Committee Reports - Placement of wireless communications towers
tabled until the 9-9-99 City Council meeting for a public hearing.
COMMITTEE MEETING DATES
Public Works Committee Monday, September 20, 1999, 6:30 P.M.
City of Yorkville Conference Room
111 W. Fox Street- Suite 3
Economic Development Committee Tuesday, September 21, 1999, 7:00 P.M.
City of Yorkville Conference Room
111 W. Fox Street- Suite 3
Public Safety Committee Monday, August 30, 1999, 6:30 P.M.
City of Yorkville Conference Room
111 W. Fox Street- Suite 3
Administration Committee Tuesday, September 14, 1999, 6:30 P.M.
City of Yorkville Conference Room
111 W. Fox Street- Suite 3
CITIZENS COMMENTS
None.
PUBLIC HEARING
None.
PLANNING COMMISSION/ZONING BOARD OF APPEALS/SIGN REVIEW BOARD
City Administrator Nanninga stated under Zoning Board of Appeals, Mr. Luther on Somonauk
and West Street, who's house burned down was approved for a variance on his back yard to
build a new home.
Minutes of the Regular Meeting of the City Council -August 26, 1999 - Page 2
MINUTES FOR APPROVAL
A motion was made by Alderman Sowinski to approve the City Council minutes of the regular
meeting of August 12 and approve the minutes of the continued City Council meeting of
August 19, 1999 and accept the minutes of the regular meeting of the Committee of the Whole
of August 19, 1999 as presented; seconded by Alderman Spears.
Approved by viva voce vote.
BILLS FOR APPROVAL
A motion was made by Alderman Spears to approve the bill list dated August 23, 1999 in the
amount of$269,017.67(vendor), $70,757.58 (payroll)for a total of 339,775.25;seconded by
Alderman Sowinski
Approved by roll call vote. Ayes: 6 Nays: 0
Kot aye Spears aye
Burd aye Sowinski aye
Dockstader aye Sticka aye
REPORTS
ATTORNEY'S REPORT
(ORDINANCE) 99-16 APPROVING SALE OF MUNICIPAL PROPERTY
A motion was made by Alderman Sticka to approve the ordinance approving the sale of
municipal property to Mr. & Mrs. Jeff Spang in the amount of $20,000.00; seconded by
Alderman Burd.
Approved by roll call vote. Ayes: 6 Nays: 0
Spears aye Burd aye
Sowinski aye Dockstader aye
Sticka aye Kot aye
Attorney Kramer stated regarding the house moving,the School District has asked Joe Wyrott
for a hold harmless letter from the city. He stated Mr. Spang has also submitted a letter to the
School District that he will have a certificate of insurance from his mover naming both the city
and his wife and the school district as party.
MAYOR'S REPORT
SIGN REVIEW BOARD APPOINTMENT
A motion was made by Alderman Sowinski to approve the appointment of Donald Duffy to the
Sign Review Board through November, 2002; seconded by Alderman Sticka.
There were comments and discussion regarding Donald Duffy not living in the City. It was
stated that Mr. Duffy owns a business in the City and that there are other people on the Sign
Review Board that do not live in the City. It was also stated that there are other Boards that
have people on them that do not live in the city. It was stated that this is not unusual to have
people that have a vested interest who do not live in the city to sit on a board. It was
commented on that if there is someone interested who lives in the city, they should be
considered first.
Approved by roll call vote. Ayes: 6 Nays: 0
Burd aye Sowinski aye
Dockstader aye ' Sticka aye
Kot aye Spears aye
Minutes of the Regular Meeting of the City Council -August 26, 1999 - Page 3
Mayor Prochaska stated there will be a vacancy on the Library Board and if there is anyone
interested or knows of anyone interested to please contact him.
Mayor Prochaska announced a Public Meeting to be held on October 6, 1999 for the Refuge
Contract and also for Cable TV for public input.
Mayor Prochaska reminded everyone that the Committee of the Whole meeting for September
16 will be on Wednesday September 15, 1999 so City Council members can attend the Illinois
Municipal League Conference.
Mayor Prochaska opened the discussion on the City Employee's health insurance problem.
He stated that this problem has been going on for quite some time. He stated that checks
have been made out to employees that have been sent to collection and for those that had
credit problems. He said as one last effort before the checks are released, Attorney Dan
Kramer is talking to the judicial system to see if we can get an injunction in writing against all
the creditors to prohibit them from trying to collect on these bills and from having them put it
against the employees credit reports.
A motion was made by Alderman Sowinski to pay the collection agencies for past NYLIFE
Health Insurance issues in the amount of$11,633.43 subject to the City Attorney's verification
that an injunction is not possible and authorize the City Attorney to file said injunction if indeed
it can be done; seconded by Alderman Kot.
Approved by roll call vote. Ayes: 6 Nays: 0
Dockstader aye Sticka aye
Kot aye Spears aye
Burd aye Sowinski aye
CITY CLERK'S REPORT
EXECUTIVE SESSION MINUTES OF AUGUST 19, 1999
A motion was made by Alderman Kot to approve the Executive Session Minutes of August 19,
1999 as corrected; seconded by Alderman Sowinski
Approved by roll call vote. Ayes: 6 Nays: 0
Sowinski aye Dockstader aye
Sticka aye Kot aye
Spears aye Burd aye
CITY TREASURER'S REPORT
Treasurer Allen gave his report for the month of July 1999.
Beginning Balance: $1,321,933.22
Revenue: $1,897,566.75
Expense: $ 969,433.61
Ending Balance: $2,250,066.36
A motion was made by Alderman Sowinski to approve the City of Yorkville's monthly
Treasurers report for the month of July 1999; seconded by Alderman Dockstader.
Approved by roll call vote. Ayes: 6 Nays: 0
Dockstader aye Sticka aye
Kot aye Spears aye
Burd aye Sowinski aye
Treasurer Allen stated the city has received some good news from the Auditor's and it will be
going to Administration Committee.
Minutes of the Regular Meeting of the City Council -August 26, 1999 -Page 4
CITY ADMINISTRATOR'S REPORT
Administrator Jim Nanninga reported that the elevator shaft at the new City Hall is now
completed. He said the decking is about 50% complete. He said the south wall should be
started tomorrow or Monday. He said State and Morgan the underground is finished on State,
the underground on Morgan will be complete by September 15. He said on the Riverfront the
handrail is about 65% complete. He said the fence is black not green like it was supposed to
be. He said they know that they will have to paint it green. He said we can decide if we want
them to paint it green or leave it black. He said the stairway has been formed and there will
be a stairway for Hometown Days. He said the curb is completed in the extra parking and the
sod was delivered today for the parking area.
COMMUNITY& LIAISON REPORTS
Alderman Burd stated she attended the Aurora Tourism Council meeting. She stated they
provided a preliminary site survey for any municipalities interested in providing a site for RV's.
She stated they are holding a lot of different events in cooperation with the Big Rock Plowing
match September 18 and 19.
Mayor Prochaska reported the Economic Development Corporation met last Friday. He said
all the articles in the cooperation are signed and turned over to the attorney to go down state
for filing. He said there is a draft for an ad for getting a full time Economic Development
director. He said as a group they have been looking at possible sites for an office. He said
there has been some discussion that the Chamber of Commerce is looking at sharing an
office with the Corporation. He said the next meeting is tentatively set for the third Friday in
September. He said they are hoping by that meeting there will be a draft of a first year budget.
Mayor Prochaska stated he attended the Ken-Corn meeting. He said they are recommending
a budget to the County.
OLD BUSINESS
None.
NEW BUSINESS
Attorney Kramer stated on the other City lot, we did get the contract back and the earnest
money and will close on it October 1.
Mayor Prochaska reminded everyone that the Riverfront Festival will be starting Friday
September 3. He said there will be a Trout Pond for Children, the Hole in One, the Duck
Races and the canoe race.
Alderman Burd stated the final Music under the Stars for this year will be Friday, August 27.
COMMITTEE REPORTS
PUBLIC WORKS COMMITTEE REPORT
JUNE & JULY WATER REPORTS
A motion was by Alderman Sowinski to accept the June and July Water reports as presented;
seconded by Alderman Dockstader.
Approved by viva voce vote.
AWARD BID FOR UTILITY TRACTOR PURCHASE
A motion was made by Alderman Sowinski to award a contract to the low bidder, Hogan
Walker LLC of Morris for a John Deer 4500/460 Utility Tractor for the Public Works
Department in the amount of$17,435.00 and authorize the Mayor and City Clerk to execute
said contract on behalf of the United City of Yorkville; seconded by Alderman Dockstader.
Minutes of the Regular Meeting of the City Council -August 26, 1999 - Page 5
Approved by roll call vote. Ayes: 6 Nays: 0
Kot aye Spears aye
Burd aye Sowinski aye
Dockstader aye Sticka aye
AWARD BID FOR PAVING OF THE PUBLIC WORKS LOT
A motion was made by Alderman Sowinski to award a contract to the low bidder, Aurora
Blacktop, Inc. of Montgomery,for the paving of the Public Works Yard at 610 Tower Lane with
Option A in the amount of$25,367.50 and authorize the Mayor and City Clerk to execute said
contract on behalf of the United City of Yorkville; seconded by Alderman Burd.
Approved by roll call vote. Ayes: 6 Nays: 0
Kot aye Spears aye
Burd aye Sowinski aye
Dockstader aye Sticka aye
AWARD BID FOR 1999 SIDEWALK REPAIR PROGRAM
A motion was made by Alderman Sowinski to award a contract to the low bidder, Bixler
Excavating,Inc.of Newark,for the repair of public sidewalk at various locations around the city
at a unit cost of $4.72 per square foot with a total estimated cost to be $13,110.00 and
authorize the Mayor and City Clerk to execute said contract on behalf of the United City of
Yorkville; seconded by Alderman Burd.
Approved by roll call vote. Ayes: 6 Nays: 0
Burd aye Sowinski aye
Dockstader aye Sticka aye
Kot aye Spears aye
APPROVE TRADE-IN OF PUBLIC WORKS BOBCAT
A motion was made by Alderman Sowinski to approve the trade in of the City's 12 month old
Bobcat Excavator for a new 863H Bobcat from Atlas Bobcat of West Chicago for the cost of
$2,100.00 and authorize the Mayor and City Clerk to execute said contract on behalf of the
United City of Yorkville; seconded by Alderman Dockstader.
Approved by roll call vote. Ayes: 6 Nays: 0
Spears aye Burd aye
Sowinski aye Dockstader aye
Sticka aye Kot aye
ECONOMIC DEVELOPMENT COMMITTEE REPORT
JUNE AND JULY BUILDING REPORTS
A motion was made by Alderman Sticka to accept the June and July Building Reports as
presented; seconded by Alderman Sowinski.
Approved by viva voce vote.
PUBLIC SAFETY COMMITTEE REPORT
TEMPORARY POLICE FACILITY LEASE AGREEMENT
A motion was made by Alderman Kot to approve the lease agreement for the Yorkville Police
Department as a temporary facility with lessor Real-T-Properties & Associates at a cost of
$1,000.00 per month for the location known as the former Brenart Eye Care Center at 718 N.
Bridge Street and to authorize the Mayor and City Clerk to execute and sign said agreement
upon approval by the City Attorney. The term of the lease agreement begins 9-1-99 and
ending 1-31-2000, with notice to terminate within 30 days, pursuant to paragraph 20, in
addition paragraph 16 is stricken from this agreement and access to the premises is restricted
to normal working hours, pursuant to paragraph 7; seconded by Alderman Sticka.
Minutes of the Regular Meeting of the City Council -August 26, 1999 - Page 6
Approved by roll call vote. Ayes: 6 Nays: 0
Dockstader aye Sticka aye
Kot aye Spears aye
Burd aye Sowinski aye
MONTHLY RENT FOR TEMPORARY POLICE FACILITY
A motion was made by Alderman Kot to approve payment for the monthly rent payment to
Real-T-Properties, Associates for September 1999 rent in the amount of $1,000.00 for the
temporary Police facility at 718 N. Bridge St; seconded by Alderman Sticka.
Approved by roll call vote. Ayes: 6 Nays: 0
Dockstader aye Sticka aye
Kot aye Spears aye
Burd aye Sowinski aye
MINUTES FOR APPROVAL
A motion was made by Alderman Kot to accept the Public Safety Committee minutes of July
26, 1999 meeting; seconded by Alderman Spears.
Approved by viva voce vote.
ADMINISTRATION COMMITTEE
AWARD A CONTRACT WITH MUNICIPAL SERVICES ASSOCIATED, INC.
FOR A TELECOMMUNICATIONS STUDY
A motion was made by Alderman Spears to award a contract to Municipal Services Associates,
Inc. of Hoffman Estates in the amount of $1,425.00 for a telecommunications study and
authorize the Mayor and City Clerk to execute said contract on behalf of the United City of
Yorkville; seconded by Alderman Sticka.
Approved by roll call vote. Ayes: 6 Nays: 0
Kot aye Spears aye
Burd aye Sowinski aye
Dockstader aye Sticka aye
(RESOLUTION) 99-33 ESTABLISH A FEE FOR "REQUEST TO VACATE"
A motion was made by Alderman Spears to approve a fee of$85.00 for a"Request to Vacate";
seconded by Alderman Sticka.
Approved by roll call vote. Ayes: 6 Nays: 0
Kot aye Spears aye
Burd aye Sowinski aye
Dockstader aye Sticka ye
ADDITIONAL BUSINESS
None.
ADJOURNMENT
A motion was made by Alderman Kot to adjourn the meeting at 8:00 p.m.; seconded by
Alderman Dockstader.
Approved by viva voce vote.
By:
Deborah K. Simmons, City Clerk
City of Yorkville, Illinois