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City Council Minutes 1999 08-12-99 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS HELD AT THE KENDALL COUNTY BOARD ROOM, 111 W. FOX ST., YORKVILLE ON THURSDAY, AUGUST 12, 1999. Mayor Prochaska called the meeting to order at 7:00 p.m. and led the Council in the Pledge of Allegiance. ROLL CALL Clerk Simmons called the roll. Ward I Callmer Absent Sticka Present Ward II Burd Absent Kot Present Ward III Anderson Present Dockstader Absent Ward IV Sowinski Present Spears Present QUORUM A quorum was established. INTRODUCTION OF GUESTS Mayor Prochaska welcomed those present and asked them to introduce themselves and to enter their name on the attendance sheet provided. AMENDMENTS TO THE AGENDA Under Administration Committee Reports - Add accept minutes of 7-13-99. Under Economic Development Committee Reports-Table White Oaks Final Acceptance. COMMITTEE MEETING DATES Public Works Committee Monday, August 16, 1999, 6:30 P.M. City of Yorkville Conference Room 111 W. Fox Street - Suite 3 Economic Development Committee Tuesday, August 17, 1999, 7:00 P.M. City of Yorkville Conference Room 111 W. Fox Street - Suite 3 Public Safety Committee Monday, August 30, 1999, 6:30 P.M. City of Yorkville Conference Room 111 W. Fox Street - Suite 3 Administration Committee Tuesday, September 14, 1999, 6:30 P.M. City of Yorkville Conference Room 111 W. Fox Street - Suite 3 CITIZENS COMMENTS Jeff Spang stated that he attended the Auction tonight of the Game Farm Road house. He said he put in a proposal to buy the house. He said he was concerned with the motion on the City Council Agenda to demolish the Game Farm Road house and asked the City Council to consider his proposal before the Council acts on it. He said he may not be able to attend the Committee of the Whole meeting next Thursday because of his work schedule. He said if anybody has any questions on his proposal, he will make every effort to get in touch with them. He said his phone number is 553-5791. Mayor Prochaska stated the vote will be contingent upon not having a suitable taker. Minutes of the Regular Meeting of the City Council -August 12, 1999 - Page 2 Alderman Sticka stated he thought Jeff Spang's proposal should be kept confidential. Jeff Spang stated it has probably been or is going to be released, and expressed his appreciation for the thought. Alderman Spears asked if the City Council could review Mr. Spang's proposal tonight. Mayor Prochaska stated the someone else did show up for the auction, but could not produce a check because the person with the check was caught up in traffic. He said we did not ask for a proposal from that person, we only asked that they fill out the forms with a dollar amount. He said this will be brought up at Committee of the Whole on Thursday, August 19 under executive session. He said we will consider any proposals up until the close of the day Thursday the 19th. Attorney Kramer stated that since Jeff Spang's written offer was the only one the City received, it should be given some precedence since somebody could come in and up the amount. Mayor Prochaska stated that since the auction is over, the City Council can on its own accord take into consideration the offer. Mayor Prochaska stated that the proposal will not be discussed tonight, but will be discussed next Thursday,August 19 under executive session before the Committee of the Whole meeting. It was suggested and accepted by the Council members to continue the City Council meeting tonight tit next Thursday, August 19. The meeting will be opened as a continuance from the City Council meeting of August 12 and go into Executive Session and then have the Committee of the Whole meeting. PUBLIC HEARING None. PLANNING COMMISSION/ZONING BOARD OF APPEALS/SIGN REVIEW BOARD No report. MINUTES FOR APPROVAL A motion was made by Alderman Sowinski to approve the minutes of the Regular City Council meeting of July 22, 1999 and accept the Committee of the Whole minutes of July 15, 1999; seconded by Alderman Anderson. Approved by viva voce vote. BILLS FOR APPROVAL A motion was made by Alderman Anderson to approve the bill list dated August 6, 1999 in the amount of $260,190.27 (vendor), $72,382.24 (payroll) for a total of $332,572.51; seconded by Alderman Sowinski Approved by roll call vote. Ayes: 6 Nays: 0 Sowinski aye Anderson aye Dockstader aye Sticka aye Kot aye Spears aye Minutes of the Regular Meeting of the City Council -August 12, 1999 - Page 3 REPORTS ATTORNEY'S REPORT No report. MAYOR'S REPORT Mayor Prochaska stated the appointment of Donald Duffy to the Sign Review Board is being continued to the Committee of the Whole meeting on August 19, 1999. Mayor Prochaska announced the first Committee of the Whole meeting in September will be Wednesday, September 15, 1999 due to the Illinois Municipal League Conference. CITY CLERK'S REPORT No report CITY TREASURER'S REPORT Treasurer Allen stated someone at the Library made a comment to him that they did not have a current copy of the City Code. Administrator Nanninga stated that the City has been sending Sterling copies of all the ordinances as they are passed. He said he was in contact with them about 3 days ago and they told him they would need two more weeks for them to get us something. CITY ADMINISTRATOR 'S REPORT City Administrator Nanninga reported that the curb has been poured at the retaining wall at the River Front park. He said that they will be laying brick on Saturday as well as pouring curb for the new parking at the River Front Park. COMMUNITY & LIAISON REPORTS Alderman Spears stated the School Board met and did a preliminary budget and should have a final budget by the end of August. Alderman Sticka stated the Library Board got a visit from the City Treasurer and they would be reviewing where they are keeping their funds to make sure they are getting the best returns on investments. He said they are also going to be reviewing their insurance. OLD BUSINESS None. NEW BUSINESS None. COMMITTEE REPORTS PUBLIC WORKS COMMITTEE REPORT MINUTES FOR APPROVAL A motion was made by Alderman Sowinski to accept the minutes from the July 19, 1999 Public Works Committee meeting as presented; seconded by Alderman Anderson. Approved by viva voce vote. Minutes of the Regular Meeting of the City Council -August 12, 1999 - Page 4 SANITARY SEWER REHABILITATION PAYMENT #8 A motion was made by Alderman Sowinski to approve Payment#8 for the Rehabilitation of Sanitary Sewers and Manholes to Hamilton Construction in the amount of$81,718.32 and to Walter E. Deuchler Engineering in the amount of $15,611.22 for a total of $97,329.54; seconded by Alderman Sticka. Approved by roll call vote. Ayes: 6 Nays: 0 Anderson aye Dockstader aye Sticka aye Kot aye Spears aye Sowinski aye GAME FARM HOUSE DEMOLITION A motion was made by Alderman Sowinski to award a contract to Kodiak Excavation, Inc. for the demolition of the Game Farm House at 804 Game Farm Road in the amount of $8,999.00 contingent upon failure of the City to sell said house for removal to a City Lot by October 1, 1999; seconded by Alderman Sticka. There were questions and discussion regarding if this was accepted with the"by October 1, 1999"date,would the City be obligated to go forward with the demolition. It was agreed upon by everyone that the motion should include "or as extended by the City Council". Alderman Sticka withdrew his second. Alderman Sowinski withdrew his motion. The motion was then restated. A motion was made by Alderman Sowinski to award a contract to Kodiak Excavation, Inc. for the demolition of the Game Farm House at 804 Game Farm Road in the amount of $8,999.00 contingent upon failure of the City to sell said house for removal to a City Lot by October 1, 1999, or by extension of the City Council; seconded by Alderman Sticka. Approved by roll call vote. Ayes: 6 Nays: 0 Dockstader aye Sticka aye Kot aye Spears aye Sowinski aye Anderson aye SALE OF GAME FARM HOUSE & CITY LOT Mayor Prochaska stated the Auction was held earlier this evening. He said there was no one who appeared to make a formal bid compliant with the request of the City, so there was no auction. He said this will be taken into consideration at the extended meeting of the City Council's meeting tonight, on Thursday, August 19, 1999 at 7:00 p.m. at the Beecher Center. He said the City will be accepting offers if received by the close of the day. (ORDINANCE) 99-15 OVERLOT GRADING ORDINANCE A motion was made by Alderman Sowinski to approve the Amendment to Overlot Grading Ordinance as presented; seconded by Alderman Sticka. Approved by roll call vote. Ayes: 6 Nays: 0 Sticka aye Kot aye Spears aye Sowinski aye Anderson aye Dockstader aye ECONOMIC DEVELOPMENT COMMITTEE REPORT MINUTES FOR APPROVAL A motion was made by Alderman Sticka to accept the July 20, 1999 Economic Development Committee minutes as presented; seconded by Alderman Anderson Approved by viva voce vote. Minutes of the Regular Meeting of the City Council -August 12, 1999 -Page 5 (RESOLUTION) 99-31 EDMEIER'S FOX HIGHLANDS ROUTE 71 ACCESS A motion was made by Alderman Sticka to approve the highway access to Route 71 from the Unit 1 of Fox Highlands Development and authorize the Mayor and City Clerk to execute the necessary documents needed to obtain a State of Illinois Department of Transportation Highway Permit; seconded by Alderman Sowinski. Approved by roll call vote. Ayes: 6 Nays: 0 Kot aye Spears aye Sowinski aye Anderson aye Dockstader aye Sticka aye (RESOLUTION) 99-32 YORK MEADOWS HIGHWAY PERMIT APPLICATION A motion was made by Alderman Sticka to approve the use of the Illinois Route 47 right of way for installation of a city watermain to be installed there by the York Meadows Development and authorize the Mayor and City Clerk to execute the necessary documents needed to obtain a State of Illinois Department of Transportation Highway Permit; seconded by Alderman Sowinski. Approved by roll call vote. Ayes: 6 Nays: 0 Spears aye Sowinski aye Anderson aye Dockstader aye Sticka aye Kot aye PUBLIC SAFETY COMMITTEE REPORT JUNE POLICE REPORT A motion was made by Alderman Kot to accept the June Police Reports as presented; seconded by Alderman Sowinski. Approved by viva voce vote. SQUAD CAR VIDEO CAMERAS A motion was made by Alderman Kot to approve the purchase of two (2) In-Car Video systems from Kustom Electronics through the State Bid Contract at a cost not to exceed $15,200.00 and payment will be made upon receipt of the Illinois First Grant Funds; seconded by Alderman Sticka. Approved by roll call vote. Ayes: 6 Nays: 0 Sowinski aye Anderson aye Dockstader aye Sticka aye Kot aye Spears aye ADMINISTRATION COMMITTEE HEALTH INSURANCE Alderman Anderson stated the Health Insurance has been discussed at Committee of the Whole and will be taken back to Committee of the Whole on Thursday August 19, 1999. Mayor Prochaska stated this problem has not just happened. He said this has been going on for some time. He said there have been some employees being harassed, turned over to collection agencies, threatened with suit and been refused medical service. He said Attorney Kramer has been discussing with Aetna's attorney's where they are going. He said his discussion with Mike Engelhart of Aetna was that they were not refusing to pay, just that they were not going to pay until the legal issues were taken care of. It was the consensus of the City Council to add this to the agenda of the continued City Council meeting on August 19, 1999 with further discussion at the Committee of the Whole meeting afterwards. p e • ,. • 1 # Minutes of the Regular Meeting of the City Council -August 12, 1999 - Page 6 Mayor Prochaska stated that he has no problem going to the States Attorney's office, Attorney General's office,Governor's office,the Illinois Insurance Commission's Office and whoever else we need to go to. He said the City and the employees did there part and the employees should not have to go through this. MINUTES FOR APPROVAL A motion was made by Alderman Anderson to accept the minutes of July 13, 1999 Administration meeting as presented; seconded by Alderman Sowinski. Alderman Spears stated on item#1 it should read "vote like we did with the Dare car". Alderman Sowinski withdrew his second. Alderman Anderson withdrew his motion. The motion was restated. A motion was made by Alderman Anderson to accept the minutes of July 13, 1999 Administration meeting as presented with the correction; seconded by Alderman Sowinski. Approved by viva voce vote. ADDITIONAL BUSINESS None. ADJOURNMENT A motion was made by Alderman Sowinski to adjourn the meeting at 7:46 p.m. to 7:00 Thursday August 19, 1999 for the purpose of going into Executive Session for the purpose of the Game Farm House and lots and for the purpose of discussion and possible action on the Health Insurance, to be held at the Beecher Center Austin Room; seconded by Alderman Sticka. Approved by roll call vote. Ayes: 6 Nays: 0 Sticka aye Kot aye Spears aye Sowinski aye Anderson aye Dockstader aye By: Deborah K. Simmons, City Clerk City of Yorkville, Illinois CITY COUNCIL MEETING 061, ,a , /999 PLEASE SIGN IN! NAME: ADDRESS: