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City Council Minutes 1999 07-22-99 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS HELD AT THE KENDALL COUNTY BOARD ROOM, 111 W. FOX ST., YORKVILLE ON THURSDAY, JULY 22, 1999. Mayor Prochaska called the meeting to order at 7:00 p.m. and led the Council in the Pledge of Allegiance. ROLL CALL Clerk Simmons called the roll. Ward I Callmer Present Sticka Present Ward II Burd Present Kot Present Ward III Anderson Present Dockstader Absent Ward IV Sowinski Present Spears Present QUORUM A quorum was established. INTRODUCTION OF GUESTS Mayor Prochaska welcomed those present and asked them to introduce themselves and to enter their name on the attendance sheet provided. AMENDMENTS TO THE AGENDA Public Safety Committee Reports - add acceptance of Minutes of 6-28-99. Public Works Committee Reports - under Administration Committee Reports, move Resolution naming new park in the Greenbriar Subdivision to Public Works Committee Reports. Attorneys Report-add a Resolution authorizing the Mayor and City Clerk to sign a request to the Illinois Commerce Commission to promulgate an alternative Municipal Electric Tax rates. Mayors Report- add approval of naming a representative for the Economic Development Corporation. Redo resolutions for the Chamber of Commerce. Bills for Approval - date should be July 16, 1999. Additional Business - add Authorization to bid 1999 Sidewalk Repair Project. COMMITTEE MEETING DATES Public Works Committee Monday, August 16, 1999, 6:30 P.M. City of Yorkville Conference Room 111 W. Fox Street- Suite 3 Economic Development Committee Tuesday, August 17, 1999, 7:00 P.M. City of Yorkville Conference Room 111 W. Fox Street- Suite 3 Public Safety Committee Monday, July 26, 1999, 6:30 P.M. City of Yorkville Conference Room 111 W. Fox Street - Suite 3 Administration Committee Tuesday, August 10, 1999, 6:30 P.M. City of Yorkville Conference Room 111 W. Fox Street - Suite 3 Minutes of the Regular Meeting of the City Council - July 22, 1999 - Page 2 CITIZENS COMMENTS Lisa Schillingerwith the Citizens Police Academy Alumni stated they attended the National Citizens Police Academy in May. She said they asked them to survey their department and the City Council. She asked the City Council to please fill out the survey and return it to the Police Department. PUBLIC HEARING None. PLANNING COMMISSION/ZONING BOARD OF APPEALS/SIGN REVIEW BOARD Mayor Prochaska stated the Plan Commission met. He said a Concept Plan was presented for a development on the southeast corner of McHugh Road and Route 34. He said it would be a combination of residential and commercial. He said it was given a positive recommendation to go forward. MINUTES FOR APPROVAL A motion was made by Alderman Sowinski to approve the minutes of the Regular City Council meeting of July 8, 1999; seconded by Alderman Anderson. Approved by viva voce vote. A motion was made by Alderman Sowinski to accept the minutes of the Committee of the Whole meeting of July 1, 1999; seconded by Alderman Spears. Approved by viva voce vote. BILLS FOR APPROVAL A motion was made by Alderman Anderson to approve the bill list dated July 16, 1999 in the amount of $280,077.71 (vendor), $72,888.78 (payroll) for a total of $352,966.49; seconded by Alderman Sowinski Approved by roll call vote. Ayes: 7 Nays: 0 Callmer aye Kot aye Spears aye Burd aye Sowinski aye Anderson aye Sticka aye REPORTS ATTORNEY'S REPORT (RESOLUTION) 99-26 ALTERNATIVE MUNICIPAL ELECTRIC TAX RATES A motion was made by Alderman Callmer to approve a Resolution authorizing the Mayor and City Clerk to execute a request to the Illinois Commerce Commission to promulgate alternative Municipal Electric Tax Rates; seconded by Alderman Sowinski. There were some questions and discussion. Approved by roll call vote. Ayes: 7 Nays: 0 Kot aye Spears aye Burd aye Sowinski aye Anderson aye Sticka aye Callmer aye Minutes of the Regular Meeting of the City Council -July 22, 1999 - Page 3 MAYOR'S REPORT Mayor Prochaska made recognition of Lieutenant Harold Martin's graduation from the Northwestern Traffic Institute Staff& Command School. He presented Lieutenant Martin with a Certificate of Achievement. SIGN REVIEW BOARD REAPPOINTMENTS Mayor Prochaska recommended the reappointment of Jule Bromann (1 year/2000), Tom Simmons (2 years/2001) and Joel Ottosen (3 years/2002) to the Sign Review Board. A motion was made by Alderman Kot to approve the reappointment of Julie Bromann, Tom Simmons and Joel Ottosen to the Sign Review Board; seconded by Alderman Anderson. Approved by roll call vote. Ayes: 7 Nays: 0 Spears aye Burd aye Sowinski aye Anderson aye Sticka aye Callmer aye Kot aye APPOINTMENT OF A REPRESENTATIVE TO THE YORKVILLE ECONOMIC DEVELOPMENT CORPORATION A motion was made by Alderman Sticka to appoint the Mayor of the City of Yorkville to be the Cities representative to the Yorkville Economic Development Corporation; seconded by Alderman Burd. Approved by roll call vote. Ayes: 7 Nays: 0 Burd aye Sowinski aye Anderson aye Sticka aye Callmer aye Kot aye Spears aye Mayor Prochaska stated the Yorkville Economic Development Corporation asked if they could use the Cities address temporarily until they get their own office. There were no objections from the City Council members. Mayor Prochaska stated in the Yorkville Economic Development Corporation's by-laws, the City Administrator would be named as the registered agent. He said that he would not have a voting right, but he would be able to be a signature. Mayor Prochaska expressed the Cities condolences for City Administrator Nanninga and his family for the loss of his grandson. CITY CLERK'S REPORT No report CITY TREASURER'S REPORT City Treasurer Allen gave the Treasurers Report for the Month of June 1999. Previous Balance: $1,014,716.12 Revenue: $1,006,189.37 Expenses: $ 698,972.27 Ending Balance: $1,321,933.22 Minutes of the Regular Meeting of the City Council -July 22, 1999 - Page 4 A motion was made by Alderman Sowinski to accept the Treasurers Report for the month of June 1999 as presented; seconded by Alderman Burd. Approved by roll call vote. Ayes: 7 Nays: 0 Sowinski aye Anderson aye Sticka aye Callmer aye Kot aye Spears aye Burd aye Treasurer Allen stated there was an additional payment needed, payment #2 for Lite Construction in the amount of$104,400.00. He stated the bill was not received in time to be put on the bill list. City Engineer Joe Wyrott stated that he had been out of town and did not get the bill to Kim in time. He said he has reviewed the invoice and does recommend payment. A motion was made by Alderman Sticka to make a payment in the amount of$104,400.00 to Lite Construction for the work they have done so far approved by the City of Yorkville; seconded by Alderman Sowinski. There were questions and comments. Approved by roll call vote. Ayes: 7 Nays: 0 Anderson aye Sticka aye Callmer aye Kot aye Spears aye Burd aye Sowinski aye Treasurer Allen gave an update on the current audit. He also expressed his condolences for City Administrator Nanninga in his loss. CITY ADMINISTRATOR `S REPORT No report. COMMUNITY & LIAISON REPORTS Alderman Sowinski stated the Park Board is considering going to two meetings a month, the 2nd and 4th Monday of each month. The 2nd Monday for Recreation and the 4th Monday for Park Board issues. He said they are making a switch on the outdoor latrines to Batavia Can because they are having problems with the present one. Mayor Prochaska stated he attended the Kendall County Economic Development meeting. He said they have an offer on the Esco building and were given 30 days to come up with financing. Mayor Prochaska stated he attended a meeting for the Court House. He said they broke up into three groups to come up with ideas for a usage for the Court House. He said they are looking to have another meeting some time in the future. OLD BUSINESS None. NEW BUSINESS None. Minutes of the Regular Meeting of the City Council -July 22, 1999 - Page 5 COMMITTEE REPORTS PUBLIC WORKS COMMITTEE REPORT (RESOLUTION) 99-27 SEWER STUB POLICY RESOLUTION A motion was made by Alderman Sowinski to approve a Resolution establishing the Sanitary Sewer Maintenance Policy, amending Resolution#1986-146 for the United City of Yorkville, and to authorize the Mayor and City Clerk to execute said Resolution; seconded by Alderman Burd. Approved by roll call vote. Ayes: 7 Nays: 0 Sticka aye Callmer aye Kot aye Spears aye Burd aye Sowinski aye Anderson aye (RESOLUTION) 99-28 MINNIE JOHNSON-DEDICATION OF REAL PROPERTY A motion was made by Alderman Sowinski to approve a Resolution to accept the dedication by Harlan Johnson of Real Property, and to authorize the Mayor and City Clerk to execute an agreement for said dedication; seconded by Alderman Burd. Approved by roll call vote. Ayes: 7 Nays: 0 Sticka aye Callmer aye Kot aye Spears aye Burd aye Sowinski aye Anderson aye (RESOLUTION) 99-30 RESOLUTION NAMING THE NEW PARK IN THE GREENBRIAR SUBDIVISION A motion was made by Alderman Sowinski to approve a Resolution dedicating a name for the new park in the Greenbriar Subdivision as the "The James E. Price Park"; seconded by Alderman Anderson. Approved by roll call vote. Ayes: 7 Nays: 0 Callmer aye Kot aye Spears aye Burd aye Sowinski aye Anderson aye Sticka aye ECONOMIC DEVELOPMENT COMMITTEE REPORT YORK MEADOWS PLAT OF EASEMENT A motion was made by Alderman Sticka to approve the plat of easement for the York Meadows Apartments development, subject to approval of the City Attorney and City Engineer , and also subject to satisfactory completion of items related to the final plans as required by the City Engineer; seconded by Alderman Burd. Approved by roll call vote. Ayes: 7 Nays: 0 Kot aye Spears aye Burd aye Sowinski aye Anderson aye Sticka aye Callmer aye CANNONBALL HILL PLAT OF SUBDIVISION A motion was made by Alderman Sticka to approve the final plat of the Cannonball Hill Subdivision, subject to approval of the City Engineer, the Kendall County Highway Department, and the Kendall County Forest Preserve District, and also subject to Minutes of the Regular Meeting of the City Council - July 22, 1999 - Page 6 satisfactory completion of items related to the final plans as required by the City Engineer; seconded by Alderman Callmer. Approved by roll call vote. Ayes: 7 Nays: 0 Spears aye Burd aye Sowinski aye Anderson aye Sticka aye Callmer aye Kot aye MINUTES OF JUNE 15, 1999 A motion was made by Alderman Sticka to accept the Economic Development Committee minutes of June 15, 1999; seconded by Alderman Callmer. Approved by viva voce vote. PUBLIC SAFETY COMMITTEE REPORT (RESOLUTION) 99-29 FORMATION OF POLICE DEPARTMENT K/9 UNIT A motion was made by Alderman Kot to adopt a Resolution authorizing participation in a K/9 Unit as corrected; seconded by Alderman Anderson. Approved by roll call vote. Ayes: 7 Nays: 0 Sowinski aye Anderson aye Sticka aye Callmer aye Kot aye Spears aye Burd aye PURCHASE K/9 UNIT DOG A motion was made by Alderman Kot to approve the purchase from Rudy Drexler's School for Dogs, Inc. one Belgian Shepherd, male dog, trained in patrol and narcotics with 120 hours of handler training in the amount of$8,000.00; seconded by Alderman Anderson. There was discussion and comments that the motion should include the $4,000.00 of donated money already received. Alderman Anderson withdrew his seconded, Alderman Kot withdrew his motion. The motion was restated. A motion was made by Alderman Kot to approve the purchase from the purchase from Rudy Drexler's School for Dogs, Inc. one Belgian Shepherd, male dog, trained in patrol and narcotics with 120 hours of handler training in the amount of $8,000.00 contingent upon the receipt of$4,000.00 or more of donated funds;seconded by Alderman Anderson. Approved by roll call vote. Ayes: 7 Nays: 0 Anderson aye Sticka aye Callmer aye Kot aye Spears aye Burd aye Sowinski aye MINUTES OF JUNE 28, 1999 A motion was made by Alderman Kot to accept the Public Safety Committee minutes of June 28, 1999; seconded by Alderman Spears. Approved by viva voce vote. ADMINISTRATION COMMITTEE No report. I t I r V V Minutes of the Regular Meeting of the City Council -July 22, 1999 - Page 7 ADDITIONAL BUSINESS PUBLIC SIDEWALK REPAIRS PROJECT A motion was made by Alderman Sowinski to authorize for bidding of the sidewalk repair project; seconded by Alderman Burd. Approved by roll call vote. Ayes: 7 Nays: 0 Sticka aye Callmer aye Kot aye Spears aye Burd aye Sowinski aye Anderson aye Mayor Prochaska announced the following cooling centers available in Yorkville; Senior Service Association - 208 Beaver, Beecher Community Building - 908 Game Farm Road, Kendall County Health and Human Services - 500A Countryside Center, Kendall County Public Safety Center- 1002 Cornell Rd., Cross Luthern Church - 1535 Route 47, Grace Baptist Church - Route 126 and Mill Rd., Yorkville Public Library - 902 Game Farm Rd. Mayor Prochaska stated there were a couple of resolutions adopted on June 17 by the Chamber of Commerce. He said the first one deals with the use of temporary signs. He said the Yorkville Area Chamber of Commerce supports enforcement of the current City of Yorkville sign ordinance, specifically the codes relating to the use of temporary signs. He said the Chamber Board further agreed to advise the City of its concerns regarding the use of temporary signs and their impact on the ambiance of the City, and further recommends the City consider the applicability of its current sign ordinance to this situation. He said the other resolution they adopted has to do with the Glenn Palmer Dam. He said the Chamber of Commerce passed a resolution in support of the City of Yorkville and the State of Illinois' consideration to rehabilitate the current Glenn D. Palmer Dam, and discourages the idea of removal of the dam. Alderman Burd announced Music under the Stars on Friday night. City Treasurer Allen invited everyone to come and buy some pie on Saturday morning at Club 47 as part of the Christy Bridge Fund Raiser. ADJOURNMENT A motion was made by Alderman Sowinski to adjourn the meeting at 7:50 p.m.; seconded by Alderman Sticka. Approved by viva voce vote. By: Deborah K. Simmons, City Clerk City of Yorkville, Illinois CITY COUNCIL MEETING PLEASE SIGN IN! NAME: ADDRESS: kyr, no_li--, )24,4 sci.lk, XL-0 Plaoio A/r�z 0/ & <7K-e) lerk-KobliK_ a___D_I 1-_--1(1,-kAueA,_ yol(e___