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City Council Minutes 1999 07-08-99 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS HELD AT THE KENDALL COUNTY BOARD ROOM, 111 W. FOX ST., YORKVILLE ON THURSDAY, JULY 8, 1999. Mayor Prochaska called the meeting to order at 7:04 p.m. and led the Council in the Pledge of Allegiance. ROLL CALL Clerk Simmons called the roll. Ward I Callmer Absent Sticka Present Ward II Burd Present Kot Present Ward III Anderson Present Dockstader Present Ward IV Sowinski Present Spears Present QUORUM A quorum was established. INTRODUCTION OF GUESTS Mayor Prochaska welcomed those present and asked them to introduce themselves and to enter their name on the attendance sheet provided. AMENDMENTS TO THE AGENDA Public Works Committee Report - Fox Hill Park Improvements, tabled but there will be discussion it, Greenbriar SSA, tabled, Beaver Street Change Order is only#1. Mayors Report- Recognition of Harold Martin's graduation from the Northwestern Traffic Institute Staff& Command School, tabled to the next meeting. Adding an announcement for the Bridge of Friendship weekend. COMMITTEE MEETING DATES Public Works Committee Monday, July 19, 1999, 6:30 P.M. City of Yorkville Conference Room 111 W. Fox Street - Suite 3 Economic Development Committee Tuesday, July 20, 1999, 7:00 P.M. City of Yorkville Conference Room 111 W. Fox Street - Suite 3 Public Safety Committee Monday, July 26, 1999, 6:30 P.M. City of Yorkville Conference Room 111 W. Fox Street - Suite 3 Administration Committee Tuesday, July 13, 1999, 6:30 P.M. City of Yorkville Conference Room 111 W. Fox Street - Suite 3 CITIZENS COMMENTS None. PUBLIC HEARING None. PLANNING COMMISSION/ZONING BOARD OF APPEALS/SIGN REVIEW BOARD No report. Minutes of the Regular Meeting of the City Council - July 8, 1999 - Page 2 MINUTES FOR APPROVAL A motion was made by Alderman Sowinski to approve the minutes of the Regular City Council meeting of June 24, 1999; seconded by Alderman Anderson. Approved by viva voce vote. A motion was made by Alderman Sowinski to accept the minutes of the Committee of the Whole meeting of June 17, 1999; seconded by Alderman Anderson. Approved by viva voce vote. BILLS FOR APPROVAL A motion was made by Alderman Spears to approve the bill list dated July 6, 1999 in the amount of$277,117.74(vendor),$70,134.42(payroll)for a total of$347,252.16;seconded by Alderman Sowinski There were questions and discusstion. Approved by roll call vote. Ayes: 7 Nays: 0 Anderson aye Dockstader aye Sticka aye Kot aye Spears aye Burd aye Sowinski aye REPORTS ATTORNEY'S REPORT Attorney Kramer stated with the Amoco Station agreement the City has no liability, it simply provides that the City would not allow a private well hook up in that area, and we would demand everybody in that area to be on city water. He said everybody should have gotten a revised draft on the Fox Hill Park. MAYOR'S REPORT NEW SERGEANTS POSITION Mayor Prochaska announced the new Sergeant's position will be filled by Donald P. Schwartzkopf effective September 1 at a salary rate of$43,000.00 per year. PARK BOARD APPOINTMENT Mayor Prochaska recommended the appointment of Lisa Scherer of 207 Spruce Ct. to the Park Board. A motion was made by Alderman Kot to approve the appointment of Lisa Scherer to the Park Board; seconded by Alderman Sowinski. Approved by roll call vote. Ayes: 7 Nays: 0 Dockstader aye Sticka aye Kot aye Spears aye Burd aye Sowinski aye Anderson aye Mayor Prochaska announced the Bridge of Friendship weekend, a benefit for Christy Bridge, to be held July 30th and 31St. Christy was involved in a car accident in December and is currently going through rehabilitation at Marianjoy Rehabilitation Center. April Morganegg gave a summary of the events for the weekend. Minutes of the Regular Meeting of the City Council - July 8, 1999 - Page 3 CITY CLERK'S REPORT No report CITY TREASURER'S REPORT No report CITY ADMINISTRATOR `S REPORT City Administrator Nanninga stated at the riverfront the footings have been poured for the stairwell and the walls should be poured tomorrow. He said all the walls have been poured at the new city building and all that is left to be poured is the stairwells. He said Hamilton Landscaping has been completed. COMMUNITY & LIAISON REPORTS Mayor Prochaska reported on the Economic Development Coop meeting. He said they are progressing on getting the by-laws and getting a job description put together for a Economic Development Coordinator. He said they will be meeting again on Monday, July 12. OLD BUSINESS None. NEW BUSINESS None. COMMITTEE REPORTS PUBLIC WORKS COMMITTEE REPORT AMOCO STATION AGREEMENT A motion was made by Alderman Sowinski to approve the agreement with BP Amoco concerning possible right of way soil contamination from past underground, gasoline storage tanks, since removed, from their prior site at 207 E. Main Street and authorize the Mayor and City Clerk to execute said agreement on behalf of the United City of Yorkville; seconded by Alderman Burd. Approved by roll call vote. Ayes: 7 Nays: 0 Sticka aye Kot aye Spears aye Burd aye Sowinski aye Anderson aye Dockstader aye FOX HILL PARK IMPROVEMENTS Administrator Nanninga stated he called Paul Metzger, the original appraiser of the property, and asked him if it would make a difference on his appraised value if in fact the City would allow parking lots to go in to the flood plain and Mr. Metzger said it would make a difference. Administrator Nanninga stated Mr. Metzger came back to him with a appraisal of about$128,000.00. He said Dick Faltz is getting bids from two contractors as to what it would cost to build a park so his costs will not be in until tomorrow. APRIL AND MAY WATER REPORTS A motion was made by Alderman Sowinski to approve the April and May water reports as presented; seconded by Alderman Anderson. Approved by viva voce vote. Minutes of the Regular Meeting of the City Council - July 8, 1999 - Page 4 RIVERFRONT PARK HANDRAILS - CHANGE ORDER#1 & 2 A motion was made by Alderman Sowinski to approve Change Order #1 and #2 of the Riverfront Park contract with Fence Masters, Inc. for the purpose of making 50 feet of the fence removable in the amount of$1,380.00 and of constructing the added stairway railing in the amount of $1,890.00 and authorize the Mayor and City Clerk to execute said Change Orders on behalf of the United City of Yorkville;seconded by Alderman Anderson. Approved by roll call vote. Ayes: 7 Nays: 0 Kot aye Spears aye Burd aye Sowinski aye Anderson aye Dockstader aye Sticka aye BEAVER STREET CHANGE ORDER#1 A motion was made by Alderman Sowinski to approve Change Order #1 of the Beaver Street Project contract with Aurora Blacktop, Inc. for the purpose of final balancing of quantities as a reduction in the amount of$12,174.42 and authorize the Mayor and City Clerk to execute said Change Order on behalf of the United City of Yorkville; seconded by Alderman Burd. Approved by roll call vote. Ayes: 7 Nays: 0 Spears aye Burd aye Sowinski aye Anderson aye Dockstader aye Sticka aye Kot aye ARCHITECT FOR CONSTRUCTION PHASE OF THE NEW CITY HALL A motion was made by Alderman Sowinski to approve the expenditure not to exceed $8,000.00 for Architectural Services by the firm of Concept 3 on an hourly basis for assistance during the construction of the new City Hall and Game Farm Road; seconded by Alderman Spears. Approved by roll call vote. Ayes: 7 Nays: 0 Burd aye Sowinski aye Anderson aye Dockstader aye Sticka aye Kot aye Spears aye AUTHORIZE TO BID PAVING OF THE PUBLIC WORKS PARKING LOT A motion was made by Alderman Sowinski to authorize the bidding of a project to pave the parking lot at the Public Works Facility at Tower Lane;seconded by Alderman Dockstader. Approved by roll call vote. Ayes: 7 Nays: 0 Sowinski aye Anderson aye Dockstader aye Sticka aye Kot aye Spears aye Burd aye BEECHER ROOF CHANGE ORDER #2 A motion was made by Alderman Sowinski to approve Change Order #2 of the Beecher Roof Change Order in the amount of$948.75 and authorize the Mayor and City Clerk to execute said Change Order on behalf of the United City of Yorkville; seconded by Alderman Burd. Approved by roll call vote. Ayes: 7 Nays: 0 Anderson aye Dockstader aye Sticka aye Kot aye Spears aye Burd aye Sowinski aye Minutes of the Regular Meeting of the City Council - July 8, 1999 - Page 5 AUTHORIZE TO BID MOWING TRACTOR A motion was made by Alderman Sowinski to authorize the bidding of a new mowing tractor for the Public Works Department; seconded by Alderman Anderson. Approved by roll call vote. Ayes: 7 Nays: 0 Dockstader aye Sticka aye Kot aye Spears aye Burd aye Sowinski aye Anderson aye SANITARY SEWER AND REHABILITATION PAYMENT #7 A motion was made by Alderman Sowinski to authorize the payment Number 7 to Hamilton Construction for the Sanitary Sewer and Manhole Rehabilitation Project in the amount of $164,578.78; seconded by Alderman Anderson. Alderman Anderson withdrew his seconded. Alderman Sowinski withdrew his motion. The motion was restated. A motion was made by Alderman Sowinski to authorize the payment Number 7 to Hamilton Construction for the Sanitary Sewer and Manhole Rehabilitation Project in the amount of $164,578.81; seconded by Alderman Anderson. Approved by roll call vote. Ayes: 7 Nays: 0 Sticka aye Kot aye Spears aye Burd aye Sowinski aye Anderson aye Dockstader aye PARKING LOT AGREEMENT WITH MASONS A motion was made by Alderman Sowinski to approve the agreement with the Masons of Yorkville for parking lot improvements on the East side of Route 47 in the Downtown and authorize the Mayor and City Clerk to execute said agreement on behalf of the United City of Yorkville, subject to the approval and execution by the Masons within 30 days of today's date; seconded by Alderman Spears. Approved by roll call vote. Ayes: 7 Nays: 0 Kot aye Spears aye Burd aye Sowinski aye Anderson aye Dockstader aye Sticka aye NEW CITY HALL CHANGE ORDERS #2 & #3 A motion was by Alderman Sowinski to approve Change Order#2 and #3 of the New City Hall Building contract with Lite Construction, Inc. for the purpose of adding a floor drain to the Sally Port in the amount of$701.00 and of increasing the size of the sanitary ejector pit in the amount of $133.00 and authorize the Mayor and City Clerk to execute said Change Orders on behalf of the United City of Yorkville; seconded by Alderman Kot. Approved by roll call vote. Ayes: 7 Nays: 0 Kot aye Spears aye Burd aye Sowinski aye Anderson aye Dockstader aye Sticka aye ECONOMIC DEVELOPMENT COMMITTEE REPORT No report. Minutes of the Regular Meeting of the City Council - July 8, 1999 - Page 6 PUBLIC SAFETY COMMITTEE REPORT (ORDINANCE) 99-13 ORDINANCE REGULATING MASSAGE PARLORS A motion was made by Alderman Kot to adopt the Ordinance Regulating Massage Parlors; seconded by Alderman Sowinski. There were questions and discussion. Approved by roll call vote. Ayes: 7 Nays: 0 Spears aye Burd aye Sowinski aye Anderson aye Dockstader aye Sticka aye Kot aye MAY POLICE REPORT A motion was made by Alderman Kot to accept the May 1999 Police Reports as presented; seconded by Alderman Sowinski. Approved by viva voce vote. ADMINISTRATION COMMITTEE No report. ADDITIONAL BUSINESS None. ADJOURNMENT A motion was made by Alderman Spears to adjourn the meeting at 7:45 p.m.; seconded by Alderman Kot. Approved by viva voce vote. By: ki21)6-Call jtrn,' mc�C-2 Deborah K. Simmons, City Clerk City of Yorkville, Illinois • CITY COUNCIL MEETING 1 )13.19I PLEASE SIGN IN! NAME: ADDRESS: • 1 1 A tomcat • (4)9.9dJzi--11-) La- 4 I