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City Council Minutes 2007 03-13-07 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF YORKVILLE. KENDALL COUNTY. ILLINOIS. HELD IN THE CITY COUNCIL CHAMBERS. 800 GAME FARM ROAD ON TUESDAY. MARCH 13.2007. i In the absence of Mayor Prochaska, Mayor pro tem Spears called the meeting to order at 7:03 P.M and led the Council in the Pledge of Allegiance. ROLL CALL Clerk Milschewski called the roll. Ward I James Present Leslie Present (via telephone until 7:50 p.m.) Ward II Burd Present Ward III Bock Present Munn s Present Ward IV Besco Present Spears Present Also present: City Clerk Milschewski, City Treasurer Powell. City Attorney Wyeth, Interim City Administrator Crois, Assistant City Administrator Olson, Finance Director Mika, Director of Public Works Dhuse, Police Lieutenant Hart and Director of Park & Recreation Mogle Alderman Spears entertained a motion to allow Alderman Leslie to participate by telephone. So moved by Alderman Besco; seconded by Alderman James. Motion approved by a roll call vote. Ayes -7 Nays -0 Alderman James, Alderman Munns, Burd -aye, Alderman Spears, Alderman Bock, Alderman Besco, Alderman Leslie OUORUM - A quorum was established. INTRODUCTION OF GUESTS Mayor pro temp Spears asked the staff and guests to introduce themselves. She welcomed the guests and asked them to enter their names on the attendance sheet provided. AMENDMENTS TO THE AGENDA Mayor pro tem Spears asked that Item 43 — Appointment of Ward 2 Alderman be moved to the first item on the agenda. It was the consensus of the Council to do this. COMMITTEE MEETING DATES Public Works Committee Committee of the Whole 7:00 P.M., Tuesday, March 20, 2007 City of Yorkville Conference Room Economic Development Committee Committee of the Whole 7:00 P.M., Tuesday, March 20, 2007 City of Yorkville Conference Room I Administration Committee Committee of the Whole 7:00 P.M., Tuesday, April 3, 2007 City of Yorkville Conference Room Public Safety Committee Committee of the Whole 7:00 P.M., Tuesday, April 3, 2007 City of Yorkville Conference Room PRESENTATIONS Certificates of Recognition Public Works Employees Mayor pro tem Spears stated that this item has been removed from the agenda and will be on the agenda at the next City Council meeting in two weeks i I The Minutes of the Regular Meeting of the Citv Council — March 13, 2007 — nan 2 PUBLIC HEARINGS None. CITIZEN COMMENTS Todd Milliron, 61 Cotswold Drive, addressed the City Council and gave Mayor pro tem Spears information (see attached) from the Illinois State Board of Electors regarding the campaign disclosure from the last mayoral election. He pointed out different contributors to the mayor's campaign and noted that 55% of Mayor Prochaska's contributions came from developers and that they have benefited the most from his "reign ". City Treasurer Powell noted that the mayor does not vote on approving developments, the City Council does. Michelle Moses, 1844 Columbine Drive, thanked the City Council and staff for their kindness and respect when dealing with the establishment of the Sunflower Estates Special Service Area. APPOINTMENT OF WARD 2 ALDERMAN Mayor pro tern Spears entertained a motion to approve the Mayor's appointment of Mr. Gary Golinski, as alderman of Ward Two to complete the Dean Wolfer term of office. So moved by Alderman Leslie; seconded by Alderman Munns. Motion approved by a roll call vote. Ayes -7 Nays -0 Alderman James, Alderman Munns, Burd -aye, Alderman Spears, Alderman Bock, Alderman Besco, Alderman Leslie Mayor pro tem Spears swore in Gary Golinski as alderman. CONSENT AGENDA 1. Monthly Treasurer's Report for January 2007 (ADM 2007 -19) 2. YMCA Partnership Request — Tri-City Challenge — become a partner in Tri -City Challenge, subject to inclusion of $1, 500.00 in the FY 07108 budget (ADM 2007 -20) 3. Ordinance 2007 -26 - Establishing Special Service Area Number 2006 -113 (Cannonball/Beecher Road Project) - authorize the Mayor and City Clerk to execute (CC 2007 -03) 4. Yorkville youth Baseball/Softball Association 2007 Agreement - authorize the Mayor and City Clerk to execute (PKBD 2007 -03) 5. Resolution 2007 -15 - Approving General Policies and Procedures for use of City Parks, Fields, and Facilities - authorize the Mayor and City Clerk to execute (PKBD 2007 -04) 6. Historical Street Name Recommendation — Irvin F. Monkamier — approve name (CC 2007 -04) Mayor pro tem Spears entertained a motion to approve the Consent Agenda as presented. So moved by Alderman Bock; seconded by Alderman Burd. Motion approved by a roll call vote. Ayes -8 Nays -0 Burd -aye, Munns -aye, James -aye, Golinski -aye, Leslie -aye, Besco -aye, Bock -aye, Spears -aye MINUTES FOR APPROVAL A motion was made by Alderman James to approve the minutes of the Committee of the Whole meeting of October 3, 2006 and January 16, 2007; seconded by Alderman Besco. Motion approved by a viva voce vote. PLANNING COMMISSION /ZONING BOARD OF APPEAL No report. BILLS FOR APPROVAL A motion was made by Alderman James to approve the paying of the bills listed on the Detailed Board Report dated February 28, 2007 totaling the following amounts: checks in the amount of $575,543.92 (vendors — see revised summary sheet); $207,772.42 (payroll period ending 2/17/07); for a total of $783,316.34 (total); seconded by Alderman Besco. Motion approved by a roll call vote. Ayes -8 Nays -0 Munns -aye, James -aye, Golinski -aye, Leslie -aye, Besco -aye, Bock -aye, Spears -aye, Burd -aye I i The Minutes of the Regular Meeting of the Citv Council — March 13, 2007 — Mee 3 REPORTS MAYOR'S REPORT In -Town Road Program (Phase 2 Utilities) Award Contract A motion was made by Mayor pro tem Spears to approve a contract with R.A. Ubert Construction for the 2007 In Town Road Program, (Phase 2, Utilities) in the sum of $889,661.00 as presented subject to final staff and legal review; seconded by Alderman Besco. Alderman Burd asked if this work would include Orange Street and Director Dhuse responded that Orange Street needs to be paved however this contract is for the underground sewer work. Motion approved by a roll call vote. Ayes -8 Nays -0 Munns -aye, Burd -aye, Spears -aye, Bock -aye, Besco -aye, Leslie -aye Gohnski -aye, James -aye Resolution 2007 -16 Approving the Revised Job Description Community Relations Officer A motion was made by Mayor pro tem Spears to approve a resolution approving the revised job description for the position of Community Relations Officer (formerly known as "Community Relations Manager "), as presented, subject to final staff and legal review; seconded by Alderman Besco. Alderman Spears stated she compared salaries of several positions and she noted that the salary for this position is $4,000.00 more than that of a police sergeant. She noted that the minim salary range for this position is $8,000.00 over the range for the Superintendent of Parks and the minimum salary range is $9,000.00 less than the Assistant City Administrator. She also made salary comparison to the Finance Director, City Engineer, Police Lieutenant, etc. She asked what message this salary increase would be sending to other City employees and she noted that the salaries of other positions will have to be adjusted. Alderman Munns noted that approving this doesn't automatically raise the employee's pay. Alderman Burd commented that originally this position was to be a department head comparable to the Assistant City Administrator. She stated that dealing with the public has been a weakness for the City and she felt that this was a valuable position. She did not agree with Alderman Spears' salary comparisons. Alderman Besco stated that there have been other positions in the City that have not been addresses in a long time and it is time to take a closer look. He agreed with Alderman Burd that this is a valuable position because there.needs to be communication between the residents, City Council and staff. Aldermen Golinski, Bock, Leslie and Munns also voiced their opinions that this is a vital position needed in the City. Aldermen Golinski and Bock felt the salary range was acceptable whereas Alderman Munns felt it was a big jump in salary and the Council should be careful of "opening things up" Motion approved by a roll call vote. Ayes -7 Nays -1 Burd -aye, Spears -nay, Bock -aye, Besco -aye, Leslie -aye, Golinski -aye, James -aye, Munns -aye CITY COUNCIL REPORT No report. ATTORNEY'S REPORT No report. CITY CLERK'S REPORT No report. CITY TREASURER'S REPORT No report. CITY ADMINISTATOR'S REPORT No report. i The Minutes of the Regular Meetine of the Citv Council — March 13, 2007 — na ee44 FINANCE DIRECTOR'S REPORT No report. DIRECTOR OF PUBLIC WORKS REPORT No report. CHIEF OF POLICE'S REPORT No report. DIRECTOR OF PARKS & RECREATION'S REPORT No report. COMMUNITY DEVELOPMENT DIRECTOR'S REPORT No report. COMMUNITY RELATIONS MANAGER'S REPORT No report. COMMUNITY & LIAISON REPORT No report. COMMITTEE REPORTS PUBLIC WORKS COMMITTEE REPORT No report. ECONOMIC DEVELOPMENT COMMITTEE REPORT No report. PUBLIC SAFETY COMMITTEE REPORT No report. ADMINISTRATION COMMITTEE REPORT Renew Annual Contract for Employees and Establish Employee Contribution (ADM 2007 -22) A motion was made by Alderman James to renew contracts for insurance coverage for City employees with Blue Cross/Blue Shield, MetLife (Dental and Life), VSP (vision) as presented, with a requirement that City employee's who choose PPO coverage shall have a payroll deduction of $25.00 /month for single coverage and $50.00 /month for employee plus any family member coverage; seconded by Alderman Besco. Alderman Munns stated that it has been discussed for several years to have the employees contribute to their insurance and he felt that this was a good first step to that process. Motion approved by a roll call vote. Ayes -8 Nays -0 Spears -aye, Bock -aye, Besco -aye, Leslie -aye, Golinski -aye, James -aye, Munns -aye, Burd -aye Elected Officials Participation in Health Insurance Plan A motion was made by Alderman James to authorize that the United City of Yorkville elected officials (aldermen, mayor, treasurer, clerk) shall be eligible to participate in all insurance coverage for City employees with Blue Cross/Blue Shield, MetLife (Dental and Life), VSP (vision) with a requirement that those who choose PPO coverage shall have a payroll deduction of $25.00 /month for single coverage and $50.00 /month for employee plus any family member coverage, provided that each such participating elected official must qualify based upon terms of the City's contract with the provider and the City approves the ]MRF resolution as presented and authorizes the City Clerk to execute and submit the resolution to IMRF; seconded by Alderman Besco. Alderman Munns asked if the IMRF resolution should be a separate motion. There was a brief discussion regarding this and it was determined there should be two separate motions. A motion was made by Alderman James to amend the original motion, deleting the verbiage "... and the City approves the IMRF resolution as presented and authorizes the City Clerk to execute and submit the resolution to IMRF"; seconded by Alderman Besco. The Minutes of the Regular Meeting of the Citv Council — March 13, 2007 — Daze 5 Motion to amend approved by a roll call vote. Ayes -8 Nays -0 Besco -aye, Leslie -aye, Golinski -aye, James -aye, Munns -aye, Burd -aye, Spears -aye, Bock -aye Mayor pro tem Spears opened the floor for discussion on the main motion as amended. Alderman Bock stated that the aldermen were voting in essence for a pay raise for themselves because now they can get benefits. He stated that there has been much concern from the Council that the staff should participate in a co -pay for benefits however now the Council doesn't have a problem approving benefits for themselves. He felt it was duplicitous. He also noted that to qualify for the benefits, an elected official would have to work 30 hours /week on City business. He was concerned that this was a hard target to hit consistently over the year. Alderman Burd suggested that the Council members fill out time cards; it would be the responsibility of every alderman to keep track of the time spent on City business. She noted that Kendall County has had a similar program for years and she felt that this benefit may attract people to run for office. Alderman Besco noted that benefits for the elected officials have been discussed for some time and he wondered how many of the elected officials would actually take advantage of this program. Alderman Munns stated that he keeps a diary of the hours he works as alderman and he agreed the benefits may attract people to run for office. Aldermen Leslie and Spears agreed that this benefit may attract people to serve the City. Alderman Spears indicated that she puts in 30 hours /week in her position as alderman. Treasurer Powell asked if the raise would be effective before or after the election. Attorney Wyeth stated that he felt it would be effective immediately however he would verify this. Alderman Spears commented that at a recent public hearing for the landfill, the City Attorney was told he could not speak. She stated that input from the City Treasurer or the City Clerk who are not voting members of the Council in inappropriate. She stated she appreciated Treasurer Powell's input but felt it interfered. Treasurer Powell noted that he is included in the group that can receive the benefits. Motion approved by a roll call vote. Ayes -7 Nays -1 Bock -nay, Besco -aye, Leslie -aye, Golinski -aye, James -aye, Munns -aye, Burd -aye, Spears -aye Resolution 2007 -17 A motion was made by Alderman James to authorize that the United City of Yorkville elected officials (aldermen, mayor, treasurer, clerk) shall be eligible to participate in IMRF and the City approves the IMRF resolution as presented and authorizes the City Clerk to execute and submit the resolution to IMRF; seconded by Alderman Besco. Motion approved by a roll call vote. Ayes -7 Nays -1 Leslie -aye, Golinski -aye, James -aye, Munns -aye, Burd -aye, Spears -aye, Bock -nay, Besco -aye I EXECUTIVE SESSION Mayor pro tem Spears made a motion to go into Executive Session for the purpose of discussing litigation, when an action against, affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent, which case the basis for the finding shall be recorded and entered into the minutes of the closed meeting; seconded by Alderman Besco. Motion approved by a roll call vote. Ayes -8 Nays -0 Gohnski -aye, Leslie -aye, Besco -aye, Bock -aye, Spears -aye, Burd -aye, Munns -aye, James -aye Mayor pro tem Spears asked that the City Clerk and City Attorney be included in the session. Attorney Wyeth indicated that there may be action taken after the session. I The City Council entered into Executive Session at 7:50p.m. The City Council returned to Regular Session at 8:05 p.m. The Minutes of the Regular Meeting of the City Council — March 13, 2007 — naee 6 MAYOR'S REPORT #2 Kendall Marketplace Settlement Agreement Mayor pro tem Spears made a motion to ratify the Kendall Marketplace Settlement Agreement entered by the Court on March 9, 2007; seconded by Alderman Besco. Motion approved by a roll call vote. Ayes -7 Nays -0 James -aye, Munns -aye, Burd -aye, Spears -aye, Bock -aye, Besco -aye, Golinski -aye ADDITIONAL BUSINESS Videographer Pay Mayor pro tern Spears suggested that the Videographer be paid a special salary for attending the public hearings for the landfill. Alderman Besco agreed. Mayor pro tern Spears asked that this item be put on the next Committee of the Whole agenda for further discussion. She asked that staff make available the fees being charged by the court reporter company, Depo Court, for comparison. ADJOURNMENT Mayor Prochaska entertained a motion to adjourn. So moved by Alderman Burd; seconded by Alderman Bock. Motion approved by a viva voce vote. Meeting adjourned at 8:05 P.M. Minutes submitted by: Jacquelyn Milschewski, City Clerk City of Yorkville, Illinois i CITY COUNCIL MEETING March 13, 2007 PLEASE PRINT NAME: ADDRESS: SkASOh DOVtar,e , 02 Whors knee el, ap to5p �M , Z z L ko� My rd"61& 4 l k Q c�n.�� S {� gorb u A Le. 0- L �I SIGNIN Itemized Contributions Page 1 of 1 ,i L e 0 Illinois State Board of Elections R SBE Home I Contact Us I Search I About This Site I FA Main Itemized Contributions Help? Committees Return to Report Candidates Propositions Citizens to Re -elect Art Prochaska Contributions D -2 Final Report Expenditures 2/22/2003 to 5/6/2003 Committee Totals Fines Due This report has 12 itemized Individual Contributions totaling $3,317.00 Downloads Contributed By Address Amount Received By Description ,eferences 2201 Meadowview Lane $150.00 Individual Contribution Links AMG Homes Yorkville, IL 60560 2/24/2003 Citizens to Re -elect Art Prochaska J I Fox Ridge Stone Company LLC 6110 Route 71 $500.00 Individual Contribution Oswego, IL 60543 3/23/2003 Citizens to Re -elect Art Prochaska Groner, Michael J 117 W Van Emmon $250.00 Individual Contribution Yorkville, IL 60560 3/27/2003 Citizens to Re -elect Art Prochaska HRM Properties & Development LLC 300 North Lake Street $437.00 Individual Contribution Montgomery, IL 60538 3/26/2003 Citizens to Re -elect Art Prochaska IPAC 2901 Butterfield Road $250.00 Individual Contribution Oakbrook, IL 60521 3/29/2003 Citizens to Re -elect Art Prochaska IPAC 2901 Butterfield Road $250.00 Individual Contribution Oakbrook, IL 60521 3/30/2003 Citizens to Re -elect Art Prochaska Law Office of Daniel J Kramer 1107A S Bridge Street $200.00 Individual Contribution Yorkville, IL 60560 3/11/2003 Citizens to Re -elect Art Prochaska Martin, Nancy D ] 14255 River Road $200.00 Individual Contribution Plano, IL 60545 3/24/2003 Citizens to Re -elect Art Prochaska Midwest Development LLC 7512 County Line Road $200.00 Individual Contribution Burr Ridge, IL 60521 3/24/2003 Citizens to Re -elect Art Prochaska 1 The St Joseph Corporation 220 S Bridge Street $180.00 Individual Contribution Yorkville, IL 60560 3/24/2003 Citizens to Re -elect Art Prochaska Tim Greyer Builders 6125 Red Gate Lane $200.00 Individual Contribution 111 I i Yorkville, IL 60560 3/24/2003 Citizens to Re -elect Art Prochaska Walter E. Deuchler Associates Inc. 230 Woodlawn Avenue $500.00 Individual Contribution Aurora, IL 60506 3/6/2003 Citizens to Re -elect Art Prochaska J I [ First Previous Next Last ] Records 1 to 12 of 12 Return to Report oc 2007 Illinois State Board of Elections (WEB6) I Contact Us I Privacy http: / /www. elections. state. il. us/ CampaignDisclosure /ItemizedContrib.aspx 3/13/2007 w \. V11 �11111L11V11J 3=4i OPAIGN D ISCL O SU R E , iinois State Board of Elections I SBE Home I Contact Us I Search I About This Site I FA Main Itemized Contributions 0 Hep Committees Return to Report Candidates Propositions Citizens to Re -elect Art Prochaska Contributions D -2 Final Report Expenditures 2/22/2003 to 5/6/2003 Committee Totals This report has 6 Itemized In -Kind Contributions totaling $1,637.83 Fines Due Downloads Contributed By Address Amount Received By Description References 2201 Meadowvlew Lane $170.00 In -Kind Contribution / AMG Homes Yorkville, IL 60560 3/24/2003 Citizens to Re -elect Art Prochaska 4 Sox Tickets 300 North Lake Street $500.00 In -Kind Contribution 4 rounds of HRM Properties &Development LLC Montgomery, IL 60538 3/23/2003 Citizens to Re -elect Art Prochaska golf with cart OJ's Tap 210 S Bridge St $75.00 In -Kind Contribution 3 Variety Meat Yorkville, IL 60560 3/24/2003 Citizens to Re -elect Art Prochaska Packs Beer and food 210 S Bridge St $150.00 In -Kind Contribution for Fund OJ's Tap Yorkville, IL 60560 3/25/2003 Citizens to Re -elect Art Prochaska Raiser /Silent Auction Ralph's 1010 John Street $532.83 In -Kind Contribution election night Prochaska, Arthur food less Yorkville, IL 60560 5/6/2003 Citizens to Re -elect Art Prochaska reimbursement of $1068.42 Gift certs: Drywall Walker Drywall Inc 502 Fairhaven Dr $210.00 In -Kind Contribution repairs;Amoco Yorkville, IL 60560 3/23/2003 Citizens to Re -elect Art Prochaska Gas Card; Heating repairs [ First Previous Next Last ] Records 1 to 6 of 6 Return to Report © 2007 Illinois State Board of Elections (WEBS) I Contact Us I Privacy http: / /www. elections. state. il. us/ CampaignDisclosure /ItemizedContrib.aspx 3/13/2007