City Council Minutes 1998 02-12-98 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED CITY
OF YORKVILLE, KENDALL COUNTY, ILLINOIS HELD AT THE KENDALL COUNTY
BOARD ROOM, 111 W. FOX ST., YORKVILLE ON THURSDAY, FEBRUARY 12, 1998.
Mayor Bob Johnson called the meeting to order at 7:04 p.m. and led the Council in the
Pledge of Allegiance.
ROLL CALL
Clerk Simmons called the roll.
Ward I Spang Present
Sticka Present
Ward II Lynch Present
Kot Present
Ward III Jones Present
Prochaska Present
Ward IV Sowinski Present
Stafford Absent
QUORUM
A quorum was established.
INTRODUCTION OF GUESTS
Mayor Johnson welcomed those present and asked them to introduce themselves and to
enter their name on the attendance sheet provided.
AMENDMENTS TO THE AGENDA
No amendments.
MEETING DATES
Public Works Committee
Monday February 9, 1998 6:30 PM Kendall County Building
Conference Room - Suite 3
Economic Development Committee
Tuesday February 17, 1998 7:00 PM Kendall County Building
Conference Room - Suite 3
Public Safety Committee
To be announced 7:00 PM Kendall County Building
Conference Room - Suite 3
Administration Committee
Tuesday February 10, 1998 6:30 PM Kendall County Building
Conference Room - Suite 3
CITIZENS COMMENTS
No citizen comments.
PUBLIC HEARING
Mayor Johnson entertained a motion to go into Public Hearing for PC98-1 - J. Ray and
Beverly Schneider and Old Second National Bank Trust#5927 requesting annexation and
rezoning from Kendall County A-1 to City B-3 zoning.
A motion was made by Alderman Sowinski and seconded by Alderman Jones to go into
Public Hearing. Clerk Simmons called the roll.
Spang aye Sticka aye
Kot aye Lynch aye
Sowinski aye Jones aye
Prochaska aye
Motion carried: Ayes: 7 Nays: 0
Minutes of the Regular City Council Meeting February 12. 1998 - Page 2
Mayor Johnson asked anyone if they had any comments or questions. There were none.
Mayor Johnson entertained a motion to go out of Public Hearing.
A motion was made by Alderman Prochaska and seconded by Alderman Lynch to go out
of Public Hearing. Clerk Simmons called the roll.
Kot aye Lynch aye
Sowinski aye Jones aye
Prochaska aye Spang aye
Sticka aye
Motion carried. Ayes: 7 Nays: 0
PLANNING COMMISSION/ZONING BOARD OF APPEALS/SIGN REVIEW BOARD.
APPROVE ANNEXATION REQUEST AND SET
AGREEMENT OF PC98-1 (SCHNEIDER)
A motion was made by Alderman Jones and seconded by Alderman Sowinski to approve
the annexation request and set agreement PC98-1. Clerk Simmons called the roll.
Sowinski aye Jones aye
Prochaska aye Spang aye
Sticka aye Kot aye
Lynch aye
(ORDINANCE 98-4) APPROVE ANNEXATION OF PC98-1 FROM
COUNTY AG-1 TO CITY B-3 (SCHNEIDER)
A motion was made by Alderman Jones and seconded by Alderman Prochaska to approve
annexation of PC98-1 from County Ag-1 to City B-3. Clerk Simmons called the roll.
Lynch aye Sowinski aye
Jones aye Prochaska aye
Spang aye Sticka aye
Kot aye
Motion carried. Ayes: 7 Nays: 0
(ORDINANCE 98-5) APPROVE PC98-2 FROM KENDALL COUNTY
ZONING A-1 TO R-3 RESIDENTIAL (KUNEY)
A motion was made by Alderman Jones and seconded by Alderman Prochaska to approve
Petition PC98-2 zoning from County Zoning A-1 to R-3 Residential, with Plan Commission
recommendations of looped roadway, utility easement, developer to meet City Standards,
signed annexation agreement, and authorize the Mayor and City Clerk to sign said
annexation agreement. Clerk Simmons called the roll.
Sowinski aye Jones aye
Prochaska aye Spang aye
Sticka aye Kot aye
Lynch aye Stafford aye
Motion carried. Ayes: 7 Nays: 0
PC98-3 REQUEST FOR ZONING CHANGE AT
ROUTE #34 AND #47 (INLAND)
A motion was made by Alderman Jones and seconded by Alderman Prochaska to approve
Petition PC98-3, at the corner of Route#34 and #47, requesting zoning change from City
B-1, B-2 and B-3 to City R-4 General Residence and B-3 Service Business.
Minutes of the Regular City Council Meeting February 12, 1998 - Page 3
Clerk Simmons called the roll.
Jones nay Prochaska nay
Spang nay Sticka nay
Kot nay Lynch nay
Sowinski nay
Motion defeated. Ayes: 0 Nays: 7
MINUTES FOR APPROVAL
Alderman Prochaska stated that there was a mistake on page 5 of the Regular City
Council minutes of January 22, 1998 under September, October and November Water
Reports. It should read seconded by Alderman Lynch.
A motion was Made by Alderman Prochaska and seconded by Alderman Lynch to approve
the Minutes of the Regular City Council meeting of January 22, 1998 as corrected, and
approve the Minutes of the Special City Council Meeting of January 29, 1998 as
presented. Motion carried by viva voce vote.
BILLS FOR APPROVAL
A motion was made by Alderman Prochaska and seconded by Alderman Sowinski to
accept the bills dated February 13, 1998 in the amount of$78,999.01 (vendor), $59,094.39
(payroll), for a total of$138,093.40. Clerk Simmons called the roll.
Sticka aye Kot aye
Lynch aye Sowinski aye
Jones aye Prochaska aye
Spang aye
Motion carried: Ayes: 7 Nays: 0
ATTORNEY'S REPORT
Attorney Dean Kleronomos stated that they are working on the Codification of the
Ordinances and they are working on the complaint on Aldridge Electric.
MAYOR'S REPORT
Mayor Johnson stated that talks as far as voluntary annexation with the Sunset Motel has
been unsuccessful and that forced annexation will have to start.
APPROVE PUBLICATION OF AN ORDINANCE
FOR ANNEXATION OF THE SUNSET MOTEL
A motion was made by Alderman Lynch and seconded by Alderman Sowinski to approve
authorizing the publication of an Ordinance for the Annexation of the real property
commonly known as the Sunset Motel and authorize the City Attorney to prepare an
Annexation Ordinance and setting Public Hearing thereon for March 26, 1998 at 7:00 p.m.
before the City Council. Clerk Simmons called the roll.
Spang aye Sticka aye
Kot aye Lynch aye
Sowinski aye Jones aye
Prochaska aye
Motion carried. Ayes: 7 Nays: 0
CITY CLERK'S REPORT
No report.
Minutes of the Regular City Council Meeting February 12, 1998 - Page 4
CITY TREASURER'S REPORT
No report.
CITY ADMINISTRATOR 'S REPORT
City Administrator Jim Nanninga stated that there are now 109 blocks at the Riverfront.
SCHOOL COMMUNITY REPORT
Alderman Spang stated that the next regular meeting of the Board of Education of Yorkville
Community School District #115 will be Monday, February 23, 1998 at 7:30 p.m. in the
District Offices.
OLD BUSINESS
City Administrator Jim Nanninga stated there was only one addition to the Architectural
Firms interested in bidding for the new City Offices other than the ones who are already
established with the city. He stated that he has done a lot of research and it is the
committee's recommendation that we choose Design House Architectural Services.
ARCHITECTURAL FIRM SELECTION FOR
PROPOSED MUNICIPAL BUILDING
A motion was made by Alderman Sowinski and seconded by Alderman Lynch to authorize
the Mayor and City Clerk to enter into a contract with Design House Architectural Services
of Aurora to prepare plans and specifications for a new building to house the
Administrative, Police, Engineering, Building Inspection and Council Chambers at a cost
not to exceed $6,500.00. Clerk Simmons called the roll.
Kot aye Lynch aye
Sowinski aye Jones aye
Prochaska aye Spang aye
Sticka aye
Motion carried. Ayes: 7 Nays: 0
NEW BUSINESS
Alderman Spang gave a brief statement verbally and a detailed typed written statement
concerning Capital Improvements and Capital Equipment for the next 5 years. (Written
Copy Attached to the original minutes).
COMMITTEE REPORTS
PUBLIC WORKS COMMITTEE REPORT
(AGREEMENT) APPROVAL OF ROUTE 47 & COUNTRYSIDE
PARKWAY TRAFFIC SIGNAL AGREEMENT
A motion was made by Alderman Sowinski and seconded by Alderman Prochaska to
authorize the Mayor and City Clerk to execute a Joint Agreement between the State of
Illinois and the City of Yorkville for a new traffic signal installation at the intersection of
Illinois Route 47 and Countryside Parkway. Said Traffic Signal is estimated to cost
$109,000.00 with the State participation limited to $60,000.00. Clerk Simmons called the
roll.
Sowinski aye Jones aye
Prochaska aye Spang aye
Sticka aye Kot aye
Lynch aye
Motion carried. Ayes: 7 Nays: 0
Minutes of the Regular City Council Meeting February 12, 1998 - Page 5
(RESOLUTION 98-2) RESOLUTION APPROPRIATING FUNDS FOR
IMPROVEMENT OF ROUTE 47 AND
COUNTRYSIDE PARKWAY INTERSECTION
A motion was made by Alderman Sowinski and seconded by Alderman Prochaska to
authorize the Mayor and City Clerk to execute a Resolution for appropriation of Funds for
improvement of Illinois Route 47 and Countryside Parkway intersection for the amount of
$80,500.00. Clerk Simmons called the roll.
Lynch aye Sowinski aye
Jones aye Prochaska aye
Spang aye Sticka aye
Kot aye
Motion carried. Ayes: 7 Nays: 0
(ORDINANCE 98-3) ORDINANCE REGULATING ENCROACHMENT
ON STATE RIGHT OF WAY AT THE
INTERSECTION OF ROUTE 47 AND
COUNTRYSIDE PARKWAY INTERSECTION
A motion was made by Alderman Sowinski and seconded by Alderman Lynch to authorize
the Mayor and City Clerk to execute an Ordinance prohibiting encroachments on State
Right-of-Way in the City of Yorkville relative to the Route 47/Countryside Parkway Traffic
Signal Improvement. Clerk Simmons called the roll.
Sowinski aye Jones aye
Prochaska aye Spang aye
Sticka aye Kot aye
Lynch aye
Motion carried. Ayes: 7 Nays: 0
DECEMBER WATER REPORT
A motion was made by Alderman Sowinski and seconded by Alderman Lynch to approve
the December Water Report as presented. Motion carried by viva voce vote.
GREENBRIAR, UNIT 2 LETTER OF CREDIT
A motion was made by Alderman Sowinski and seconded by Alderman Prochaska to
authorize the City Clerk to demand payment of the Letter of Credit of Greenbriar Unit 2 if
a new Letter of Credit is not received prior to the expiration date of April 17, 1998.
There was discussion and Alderman Prochaska withdrew his second and the motion was
restated.
A motion was made by Alderman Sowinski and seconded by Alderman Prochaska to
authorize the City Clerk to demand payment of the Letter of Credit if a new Letter of Credit
in the amount of$77,521.80 is not received 30 days prior to the expiration date of April 17,
1998. Clerk Simmons called the roll.
Prochaska aye Spang aye
Sticka aye Kot aye
Lynch aye Sowinski aye
Jones aye
Motion carried. Ayes: 7 Nays: 0
' l
t
Minutes of the Regular City Council Meeting February 12, 1998 - Page 6
GREENBRIAR, UNIT 3 LETTER OF CREDIT
REDUCTION
A motion was made by Alderman Sowinski and seconded by Alderman Spang to approve
the Greenbriar Unit 3 Letter of Credit reduction of $84,490.20 for a new amount of
$375,495.01. Clerk Simmons called the roll.
Sticka aye Kot aye
Lynch aye Sowinski aye
Jones aye Prochaska aye
Spang aye
Motion carried. Ayes: 7 Nays: 0
ECONOMIC DEVELOPMENT COMMITTEE REPORT
No report.
PUBLIC SAFETY COMMITTEE REPORT
Alderman Kot presented recommendations for the Kendall Emergency Telephone Board
regarding the MDT "COPS" Grant. Alderman Kot turned the discussion over to Police
Chief Graff to present further information.
There was discussion in regards to the Intergovernmental Agreement with the Kendall
Emergency Telephone Board and discussion regarding the financing. Police Chief
recommended the Resolution of Intent.
AUTHORIZE PREPARATION OF A
RESOLUTION OF INTENT SUPPORTING MDT
"COPS" GRANT WITH THE KENDALL
EMERGENCY TELEPHONE BOARD
A motion was made by Alderman Prochaska and seconded by Alderman Spang to
authorize the City Attorney to prepare a Resolution of Intent supporting the MDT "COPS"
Grant with the Kendall Emergency Telephone Board.
Spang aye Sticka aye
Kot aye Lynch aye
Sowinski aye Jones aye
Prochaska aye
Motion carried. Ayes: 7 Nays: 0
ADMINISTRATION COMMITTEE REPORT
No report.
ADDITIONAL BUSINESS
There was none.
ADJOURNMENT
A motion was made by Alderman Lynch and seconded by Alderman Sowinski to adjourn
the meeting at 7:53 p.m. Motion carried by viva voce vote.
By:
Deborah K. Simmons, City Clerk
City of Yorkville, Illinois
4
CITY COUNCIL MEETING
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City of Yorkville
Report to the Mayor
City Council
Concerning Capital Improvements &
Capital Equipment for the Next 5 Years
2/5/98
Submitted By
Alderman Jeff Spang
Ward 1
Introduction
As I listen to my fellow council members, I hear rebuttals that lead me to
believe I have not done a good job of stating my position regarding a new city office
building.
I am not opposed to a new home for the Administration or Police Department of
the City of Yorkville. I am concerned because of the cost. Many of the services
provided by the City are declining because of funding shortages. I'm sure the Council
is aware that streets are not being maintained, that sewers are in critical shape, and
that Police and Public Works equipment continues to deteriorate. To provide these
services is what I feel we are here to do. I feel the priority must be shifted to these
core services before we dedicate too much of our available revenue to other projects.
As our revenue sources are limited, and in some cases already committed, I
am compelled to find ways to reduce the dollar cost of the new city office just as I am
compelled to control the cost of other departments. This does not mean I don't feel
we need a new home. It only means I wish to make that new home as cost effective
as possible. With that in mind I have offered several less expensive alternatives.
The first alternative was the Historic Court House. An alderman has stated
that he feels the $300,000 estimate for rehabilitation is too low. He is sure it will cost
more. He is, however, comfortable supporting an option that is already estimated to
cost $1,300,000.
The second alternative I suggested was a complete remodeling of current
facilities along with an addition to either the Library or Beecher Center. This plan
would have cost an estimated $500,000. Another alderman has stated that he feels
that it is very important to have all city services under one roof for peak efficiency. I
agree that efficiency is important. I am not sure that the efficiency we would gain
justifies the $800,000 difference in cost. ($1,300,000 minus $500,000).
Lastly, I suggested using an existing building in our downtown area. This was
an attempt to keep costs down while at the same time investing in our downtown
revitalization. The cost of this plan would vary depending on the building but should
be between $500,000 and $700,000. A high level city official has stated that he does
not want to take a building off the tax roles. While I also feel that is important,
9
looked at the economics of this issue. The city receives less than $400 dollars of real
estate tax revenue per year on any downtown building (see Appendix "A"). If by using
a downtown building we lose $400 per year in real estate taxes, how many years
would we be ahead if we saved $600,000 up front? ($600,000 divided by $400 =
1,500 years)
Lastly, Alderman Prochaska was quoted as stating that he, too, once felt this
was the way to go, but has since seen the need for a new building. I, also, would like
to see a new office building that could be a center for our local government. Before
can support that option, I ask that the Council ensure the basic needs of our service
departments are met. One never knows when unforeseen expenses will befall us. It
is in this mood that I offer the following report. The examples presented here are not
the only areas that need our attention. They are areas that are vital to our community
and in my opinion should be granted a higher priority when allocating a limited amount
of funds. Please consider this information as you determine which direction we
should go.
3
looked at the economics of this issue. The city receives less than $400 dollars of real
estate tax revenue per year on any downtown building (see Appendix"A"). If by using
a downtown building we lose $400 per year in real estate taxes, how many years
would we be ahead if we saved $600,000 up front? ($600,000 divided by $400 =
1,500 years)
Lastly, Alderman Prochaska was quoted as stating that he, too, once felt this
was the way to go, but has since seen the need for a new building. I, also, would like
to see a new office building that could be a center for our local government. Before I
can support that option, I ask that the Council ensure the basic needs of our service
departments are met. One never knows when unforeseen expenses will befall us. It
is in this mood that I offer the following report. The examples presented here are not
the only areas that need our attention. They are areas that are vital to our community
and in my opinion should be granted a higher priority when allocating a limited amount
of funds. Please consider this information as you determine which direction we
should go.
3
Police Department
First and foremost are our service departments needs. The Police Department
needs to replace 2 Patrol Squads per year for the next 5 years. Presently, the average
cost of a Patrol Squad including equipment is approximately $24,000. Thus, replacing 2
Patrol Squads per year for the next 5 years will cost about $240,000 or approximately
$50,000 per year.
The following two pages provide supporting evidence for implementing a
suggested 5 year plan and an explanation of desired results. This is in no way the only
option available. It is only one possible alternative. A replacement plan developed or
reviewed by the Chief of Police, the Public Safety Committee, and the Budget Officer
would be preferable.
4
City of Yorkville Police Department Equipment
Condition Report
2/5/98
Table 1
Unit Year Description Use Miles Miles/Year
M1 1989 Chevrolet Caprice D.A.R.E. Car 130,000
M2 1995 Chevrolet Caprice Patrol Car 39,000 13,000
M3 1991 Chevrolet Caprice Chief's Car 114,000
M4 1992 Chevrolet Caprice COPS Car 103,000
M5 1993 Chevrolet Caprice Patrol Car 112,000 22,400
M6 1994 Chevrolet Caprice Patrol Car 77,000 19,250
M7 1993 Chevrolet Caprice Patrol Car 100,000 20,000
M8 1995 Chevrolet Caprice Patrol Car 70,000 23,333
M9 1996 Chevrolet Lumina Patrol Car 17,000 17,000
Average 19,164
Miles Per
Year Per
Patrol Car=
With the high mileage on our current patrol fleet, it is imperative that a
replacement program be started this next fiscal year and continued without disruption
for a minimum of 5 years. Table 2 shows a proposed replacement schedule that
includes increasing the fleet by two units in the fifth year of the plan. It also details the
accumulated mileage and attempts to replace all police vehicles prior to accumulating
90,000 miles.
When reading Table 2 (next page), please see that the zeros represent the
vehicles replaced and the year in which replacement takes place. Some vehicles are
moved from patrol to administration in an attempt to keep the newest and lowest mile
vehicles as patrol units.
For the purpose of the demonstration, it is assumed that patrol vehicles
accumulate 19,164 miles per year (the current average), and administrative vehicles
somewhat less.
5
Police Car Mileages and Replacement Schedule
Table 2
1997 1998 1999 2000 2001 2002 2003
M1 130,000 135,000 140,000 145,000 150,000 155,000 81,500
P M2 39,000 58,164 77,328 0 19,164 38,328 57,492
M3 114,000 126,000 138,000 75,000 57,500 69,500 0
M4 103,000 108,000 113,000 118,000 57,500 62,500 67,500
P M5 112,000 0 19,164 38,328 0 19,164 38,328
P M6 77,000 96,164 0 19,164 38,328 57,492 0
P M7 100,000 0 19,164 38,328 0 19,164 38,328
P M8 70,000 89,164 0 19,164 38,328 57,492 76,656
P M9 17,000 36,164 55,328 0 19,164 38,328 57,492
P M10 0 19,164
P M11 0 19,164
2003 2004 2005 2006 2007 2008 2009
M1 86,500 91,500 96,500 101,500 76,656 81,656 86,656
P M2 0 19,164 38,328 57,492 76,656 0 19,164
M3 12,000 24,000 36,000 48,000 60,000 72,000 84,000
M4 72,500 0 5,000 10,000 15,000 20,000 25,000
P M5 57,492 76,656 0 19,164 38,328 57,492 76,656
P M6 19,164 38,328 57,492 76,656 0 19,164 38,328
P M7 57,492 76,656 0 19,164 38,328 57,492 , 76,656
P M8 0 19,164 38,328 57,492 0 19,164 38,328
P M9 76,656 0 19,164 38,328 57,492 0 19,164
P M10 38,328 57,492 76,656 0 19,164 38,328 57,492
P M11 38,328 57,492 76,656 0 19,164 38,328 57,492
P = Patrol Vehicle
Yearly Mileage Averages Used
Patrol Vehicle 19,164
Chiefs Car 12,000
Administrative (COPs & D.A.R.E.) 5,000
Note: Mileage represents approximate miles on vehicle at end of fiscal year. Zeros
indicate vehicle was replaced during fiscal year. Replacement for Patrol units is
expected to occur after vehicle reaches 80,000 miles. Some Patrol units are anticipated
to be moved to an administrative role early in order to keep the newest vehicles as
Patrol units and still reduce the mileage on Administrative cars.
6
Public Works
The average age of the Public Works Department equipment is 12 years. Much
of the equipment is worn out and in poor shape. Due to the high cost of the larger
machinery, a 5 year replacement plan may not be practical. Total replacement costs
exceed $590,000. That figure is only valid if some equipment is purchased on the used
market. A 7 year replacement plan would cost in the vicinity of$85,000 per year. This
cost would not include the needed expansion of the Public Works Garage, a cost
expected to be about $70,000 by itself. It is important to note that at the conclusion of
the 7 year plan the average age of Public Works Vehicles would be 5 years with a
maximum age of 8 years. A continuation of equipment replacement should be
considered along with adding any new equipment needed due to increased demand for
services or growth.
7
•
City of Yorkville Public Works Equipment
2/5/98
On Road Vehicles Approx. Replacement Cost
1997 Dodge Dakota 4 W/D $25,000
1996 International 7 Yard Dump (6 Wheeler) $65,000
1996 Dodge Ram Diesel $35,000
1990 Chevrolet 1 Ton Dump $28,000
1990 Chevrolet Caprice Classic $24,000 (Cost to Replace Police Squad)
1989 GMC 3/ Ton Pick Up $30,000
1987 Chevrolet Custom Deluxe 1 Ton Pick $30,000
Up
1985 International 5 Yard Dump $58,000
1984 Ford 3 Ton Pick Up $30,000
1983 International 5 Yard Dump $58,000
1980 Chevrolet C30 Step Van $30,000
1976 Chevrolet C65 5 Yard Dump $58,000
Off Road Vehicles
1993 Caterpillar 4166 Backhoe $75,000
1978 John Deere 410 Backhoe $0 (Replace with used Cat 416B)
1968 Massey Ferguson MF30 Loader Tractor $20,000 (Replace with used equipment)
1945 Allis Chalmers WD45 Grader $10,000 (Replace with used equipment)
Tennant Riding Sweeper $0 (Replace with leased services)
Vibristat II Roller $15,000
Approx. Cost to Replace $591,000
Annual Cost - 5 Year Plan $118,200
Annual Cost - 7 Year Plan $84,429
Annual Cost - 10 Year Plan $59,100
A
City of Yorkville Public Works Equipment
Condition Report
2/5/98
On Road Vehicles
1997 Dodge Dakota 4 W/D
Nearly new, the only chore truck w/o a snow plow.
1996 International 7 Yard Dump (6 Wheeler)
Two years old, Out of Warranty, Over-all good shape, 22,200 miles, 1600
hours
1996 Dodge Ram Diesel
10,000 Miles, 1 year left on warranty, undiagnosed brake problem needs
attention
1990 Chevrolet 1 Ton Dump
Over 43,000 Miles, Over-all Good shape, Hydraulic pump system has needed
several costly repairs, same engine as pick up trucks.
1990 Chevrolet Caprice Classic
144,000 Miles, Body repainted 2 years ago, rusting badly again, engine needs
work, Engineer averages 100 Miles per day.
1989 GMC 3/4 Ton Pick Up
78,000 Miles, Some Dents, Some Rust, Front End replaced once already,
ready for another front end, Interior starting to show wear.
9
•
1987 Chevrolet Custom Deluxe 1 Ton Pick Up
70,000 Miles, Engine uses approximately 2 quarts of oil per week, Some Rust,
Interior fair, Seat has been replaced.
1985 International 5 Yard Dump
Dump Box is worn out, lift still works, Interior rough, Hour meter shows 8850
hours but has not worked since we owned it, Odometer broken, has not
worked since we owned it, No interior gauge lights, this truck was a used
purchase from the State of Illinois Highway Department
1984 Ford 3/4 Ton Pick Up
Spent $900 repair to fix injectors, 2 W/D, 4 spd. Manual transmission, Front
grill broken, body rusting badly, 115,000 Miles, Entire truck rough shape
1983 International 5 Yard Dump
Dump Box is worn out, will not dump, Interior rough, Hour meter shows 8850
hours but has not worked since we owned it, Odometer broken, has not
worked since we owned it, No interior gauge lights, this truck was a used
purchase from the State of Illinois Highway Department, Salt Spreader has
been welded into this truck, (Spreader is for the 6 Wheeler but dump on this
truck does not work so spreader was welded in place so we have a use for the
smaller truck)
1980 Chevrolet C30 Step Van
This truck is rusting badly, Transmission needs work, Back doors in bad
shape, safety a question, truck must be in reverse to start.
1976 Chevrolet C65 5 Yard Dump
Over-all sound mechanically, has had several expensive repairs, could not
recoup repair cost by selling.
10
•
•
Off Road Vehicles
1993 Caterpillar 416B Backhoe3,000 hours, No warranty, The only off road piece of
equipment in good running shape, Very expensive to replace, Costly to repair,
Currently doing nearly all the work.
1978 John Deere 410 Backhoe
Old machine, worn out, used only for brush pick up and emergencies, needs a
new hydraulic pump.
1968 Massey Ferguson MF30 Loader Tractor
This unit is worn out and DANGEROUS, needs engine overhaul, brakes, and
hydraulic pump repair, this is the only tractor available for mowing easements
and road ditches, we currently borrow school districts or Countryside Center's
tractor to do mowing, not worth the cost to repair.
1945 Allis Chalmers WD45 Grader
Needs electrical system repair, needs wheel and rim repair (tires won't hold
air), Manual steering and Manual blade adjustment, small grader not suitable
for road jobs, over-all poor shape
Tennant Riding Sweeper
Engine has been overhauled, brooms need replacement, Purchased used from
Countryside Shopping Center (use to sweep parking lots), Not large enough for
use as a street sweeper. Overall poor shape
Vibristat II Roller
Engine needs work, transport wheels not working correctly, Not heavy enough
for most road jobs, overall fair shape
11
Streets
Many discussions have taken place regarding a 5 year street plan without the
Council being able to agree. One thing that is fact is that the need for street
improvements is great. The planning document most often discussed includes over
$3,000,000 of street repairs needed now. Of that amount, over$1,600,000 is proposed
to come from General Fund revenue. In order to achieve that goal, regardless of which
projects are chosen or in which order, the approximate annual cost for a 5 year street
plan is $334,000. This figure does not include any cost for engineering or routine
maintenance. We can also be sure that before a 5 year plan is completed, additional
streets will need repair
19
•
•
Table 3
Streets Identified For Improvement in 5 Year Planning Document Dated 12/12/97
Street or Project Est. Cost Source
Traffic Signal - Rt.47 & Countryside Parkway $60,000 MET
Van Emmon (Main to Rt.47) $105,000 General Fund
Beaver Street (Rt.47 to Badger Street) $105,000 MFT
Olson Street $30,000 General Fund
Walter Street $30,000 General Fund
Traffic Signal - Rt.34 & Sycamore Street $75,000 MFT
Center & Liberty Streets (Rt.47 to Liberty/Spring to Main) $125,000 General Fund
Morgan Street (Madison to Ridge) $25,000 General Fund
Adams Street (Madison to Ridge) $25,000 General Fund
South State Street (Fox to Hydraulic) $95,000 General Fund
Countryside Parkway (Rt.47 to Center Parkway) $380,000 MFT
South Main Street (Hydraulic to Madison) $35,000 General Fund
Elizabeth Street $175,000 General Fund
Walnut Street (Rt.47 to City Limit) $265,000 MFT
Colonial Parkway $125,000 General Fund
Conover Court $70,000 General Fund
Wolf& Deer Streets (Wolf to Rt.126) $380,000 MFT
Beaver Street (Badger to Deer) $125,000 General Fund
Blackberry Lane $85,000 General Fund
Blackberry Court $30,000 General Fund
Naden Court $45,000 General Fund
Palmer Court $50,000 General Fund
Dickson Court $70,000 General Fund
Center & Church Streets (Rt.47 to King/Center to Main) $40,000 General Fund
Apple Tree Court $30,000 General Fund
Countryside Parkway (Kendall to Center Parkway) $180,000 MFT
Liberty Street (Park to Spring) $110,000 General Fund
Hydraulic Avenue (Rt.47 to Adams) $245,000 General Fund
Total Projected Cost $3,115,000
Total Projected Cost - Non MFT $1,670,000
Approx. Annual Cost to Fund a 5 Year Plan W/MFT Projects $623,000
Approx. Annual Cost to Fund a 5 Year Plan W/O MFT Projects $334,000
These projections do not include any costs for maintenance
repairs or engineering associated with street reconstruction.
13
•
Sanitary Sewers
The City is about to undertake a $2,300,000 Illinois Environmental Protection
Agency loan for Sanitary Sewer system repair. The plan is to use Utility Tax revenue
that normally goes into the General Fund to make the nearly $160,000 annual payment.
To replace that loss from the General Fund, it is proposed that Sewer Tap On fees then
be used to pay back the cost of the loan payment. This would take about 90 Sewer Tap
On fees per year for 20 years to replace this funding. Again, Council philosophies differ.
One fact for certain is that in the last 20 years, Sewer Tap Ons have only exceeded 90
per year five times. It can also be seen that the rate of tap on is closely related to
economic conditions. Without sustained rapid growth, this revenue can not be
recovered and would necessitate funding cuts from other areas
Additionally, less critical repairs to the Sanitary Sewer System will require an
additional $92,000 per year. At this time the Council is considering an increase in user
fees to provide this amount, but as yet has not approved it.
Sewer Tap Ons Since 1974
140
120
100
` } at
80
7 60 a4
40
i1111i 1.1 1;2o 0 11,1'11.111,1 :111,1
1
Year
14
•
Summary
Viewing this report in its entirety begins to show the funding quandary in a
collective light. As you can see from the chart below, many areas vie for a limited
amount of funds. I am concerned that dedicating resources that are tied to economic
prosperity to debt obligations that are fixed is not fiscally responsible.
As we have done in the past, funding a department budget with variable revenue
streams has caused cuts in Capital Improvements and Capital Equipment purchases.
Should we press forward with the new city building as our first priority, or should
we first strengthen our service departments? In 1997 the Public Works Department
received 19% more funding dollars than it did in 1992. The Police Department received
an increase in funding of 102% during that same time period. What levels of funding are
appropriate?
No solution to our need for a permanent home should be selected until an overall
strategy to address all department and city needs is resolved. None of these issues
stands alone. We should not solve one without providing for the others.
Department Total Need Est. Annual Cost
Police (Squads Only) $ 240,000 $ 50,000
Public Works (Equipment) $ 591,000 $ 85,000 (7 year plan)
Public Works (Garage) $ 70,000 $ 70,000
Streets (with M FT) $3,000,000 $620,000
(without MFT) $1,600,000 $330,000
Sanitary Sewer
IEPA Project $2,300,000 $160,000
Repairs $ 92,000
New Municipal Building $1,200,000 $ 94,500
15
,
Appendix "A"
TREASURER INQUIRY (C)1998 CIDNET Software PARCEL 05-39-154-001
CLASS: (0060) IMPROVED AMENT, J ROBERT
TOWNSHIP: KENDALL 9075 PENMAN ROAD
MORTGAGE: YORKVILLE, IL 60560
TAXES (1) (2) LEGAL/ADDRESS
AMOUNT 3204.64 1602.32 1602.32 LT 1-1 ELK 6 BLACKS ADD
PAID BY AMENT, J ROBERT AMENT, J ROBERT CITY OF YORKVILLE
DATE PD 05/13/97 08/07/97
PENALTY .00 .00 202-206 BRIDGE STREET S
SPECIAL YORKVILLE, IL 60560
----ASSESSMENTS ---MISC T)TSTRTBUPION
LAND ASSENT: 6066 BASE 77: 27840 COUNTY 370.39
IMPRV ASSENT: 36370 ACRES: .00 KENDALL TOWNSHIP 174.62
TOTAL ASSENT: 42436 TCA CODE: KE003 FOREST PRESERVE 10.48
VET/HIE EXEMPT: 0 TAX RATE: 7.5517 SCHOOL DIST CU-115 1800.60
STATE MULT: 1.00000 TAX STAT: T CITY OF YORKVILLE 359.56
STATE EQU VAL: 42436 DRAINTAX: .00 YORKVILLE LIBRARY 67.47
OWNER OCCUPIED: 0 REAL TAX: 3204.64 JR COLLEGE #516 193.47
SENIOR CITIZEN: 0 BACK TAX: .00 BRISTOL-KENDALL FPD 193.08
SENIOR FREEZE: 0 *TOT TAX: 3204.64 YORKVILLE/BRISTOL SD 34.97
TAXABLE VALUE: 42436 ORG R/TAX: 3204.64
- I
GOBACK
TREASURER INQUIRY (C)199$ CIDNET Software PARCEL 05-38-283-003
CLASS: (0060) IMPROVED JACKSON, NEWKIRK & WAINSCOTT
TOWNSHIP: KENDALL 802 CASTLE STREET, NORTH
MORTGAGE: SANDWICH, IL 60548
TAXES (1) (2) LEGAL/ADDRESS----------
AMOUNT 2418.22 1209.11 1209.11 LT 1 & 9 BLK 1 BLACKS ADDN
PAID BY JACKSON, NEWKIRK & WJACKSON, NEWKIRK & W CITY OF YORKVILLE
DATE PO 09/09/97 09/09/97
PENALTY .00 72.55 201-203 BRIDGE STREET
SPECIAL YORKVILLE, IL 60560
----ASSESSMENTS MISC DISTRIBUTION
LAND ASSENT: 14850 BASE 77: 16830 COUNTY 279.49
IMPRV ASSENT: 17172 ACRES: .00 KENDALL TOWNSHIP 131.77
TOTAL ASSENT: 32022 TCA CODE: KE003 FOREST PRESERVE 7.91
VET/HIE EXEMPT: 0 TAX RATE: 7.5517 SCHOOL DIST CU-115 1358.73
STATE MULT: 1.00000 TAX STAT: T CITY OF YORKVILLE 271.32
STATE EQU VAL: 32022 DRAINTAX: .00 YORKVILLE LIBRARY 50.92
OWNER OCCUPIED: 0 REAL TAX: 2418.22 JR COLLEGE 0516 145.99
SENIOR CITIZEN: 0 BACK TAX: .00 BRISTOL-KENDALL FPD 145.70
SENIOR FREEZE: 0 *TOT TAX: 2418.22 YORKVILLE/BRISTOL SD 26.39
TAXABLE VALUE: 32022 ORG R/TAX: 2418.22
{ 1
GOBACK
TREASURER INQUIRY (C)1998 CIDNET Software PARCEL 05-39-154-005
CLASS: (0060) IMPROVED 7OHNSON, GERALD & HARLAN
TOWNSHIP: KENDALL !8015 HILLTOP ROAD
MORTGAGE: 'YORKVILLE, IL 60560
TAXES (1) (2) LEGAL/ADDRESS
AMOUNT 2621.88 1310.94 1310.94 LT 3-2 & E PT LT 4-1 & 4-2 BLE
PAID BY JOHNSON, GERALD & HA HAROLD DICKINSON BLACKS ADDN CITY OF YORKVILLE
DATE PD 05/21/97 09/11/97
PENALTY .00 19.66 220 BRIDGE STREET, SOUTH
SPECIAL YORKVILLE, IL 60560
----ASSESSMENTS MISC DISTRIBUTION
LAND ASSENT: 5810 BASE 77: 17790 COUNTY 303.04
IMPRV ASSENT: 28909 ACRES: .00 KENDALL TOWNSHIP 142.87
TOTAL ASSENT: 34719 TCA CODE: KE003 FOREST PRESERVE 8.58
VET/HIE EXEMPT: 0 TAX RATE: 7.5517 SCHOOL DIST CU-115 1473.16
STATE MOLT: 1.00000 TAX STAT: T CITY OF YORKVILLE 294.17
STATE EQU VAL: 34719 DRAINTAX: .00 YORKVILLE LIBRARY 55.20
OWNER OCCUPIED: 0 REAL TAX: 2621.88 JR COLLEGE #516 158.28
SENIOR CITIZEN: 0 BACK TAX: .00 BRISTOL-KENDALL FPD 157.97
SENIOR FREEZE: 0'*TOT TAX: 2621.88 YORKVILLE/BRISTOL SD 28.61
TAXABLE VALUE: 34719j0RG R/TAX: 2621.88
I
GOBACK
1A