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City Council Minutes 1998 12-17-98 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS HELD AT THE KENDALL COUNTY BOARD ROOM, 111 W. FOX ST., YORKVILLE ON THURSDAY. DECEMBER 17, 1998. Mayor Bob Johnson called the meeting to order at 7:02 p.m. and led the Council in the Pledge of Allegiance. ROLL CALL Clerk Simmons called the roll. Ward I Spang Present Sticka Present Ward II Burd Present Kot Present Ward III Anderson Present Prochaska Present Ward IV Sowinski Present Spears Present QUORUM A quorum was established. INTRODUCTION OF GUESTS Mayor Johnson welcomed those present and asked them to introduce themselves and to enter their name on the attendance sheet provided. AMENDMENTS TO THE AGENDA None. COMMITTEE MEETING DATES Public Works Committee 6:30 P.M. Kendall County Building Monday January 18, 1999 Conference Room - Suite 3 Economic Development Committee 6:30 P.M. Kendall County Building Tuesday January 19, 1999 Conference Room - Suite 3 Public Safety Committee 6:30 P.M. Kendall County Building Monday December 28, 1998 Conference Room - Suite 3 Administration Committee 7:00 P.M. Kendall County Building Tuesday January 12, 1999 Conference Room - Suite 3 CITIZENS COMMENTS No citizens comments. PUBLIC HEARING PC98-19 T & D Metal Products (Remline) Annexation & Rezoning (Tabled) PC98-20 Arthur Sheridan & Associates Annexation & Rezoning (Tabled) Alderman Prochaska stated that both of the above items went before the Plan Commission. He said that the Plan Commission recommended annexation and rezoning of the number one portion for T & D Metal but there was an error in the posting on the other part and needs to go back for a Public Hearing. He said the Plan Commission voted the annexation for Arthur Sheridan &Associates and recommended that it be brought in under a PUD. He said there were some questions brought up at the Economic Development Committee meeting but they were unable to be answered because of staff illness and there was no legal council there. He said some of the questions brought up was T & D Metal and the water supply, that when a certain PE level was reached the need for a new water tower would kick in. He said another question brought up was the water and sewer usage in that area. He stated that there was a question dealing with the EPA. Alderman Prochaska asked if these questions could be answered by the next Committee of the Whole meeting. Minutes - Regular Meeting of The City Council December 17. 1998 - Page 2 Alderman Prochaska stated regarding Arthur Sheridan & Associates, a question was brought up that since this was recommended as a PUD does it have to go to a Public Hearing. Attorney Kramer stated that it doesn't have to go back to the Plan Commission for a Public Hearing, but it does have to go to the City Council for a Public Hearing. Alderman Prochaska asked if the City Council needs to vote on this or wait until the PUD Agreement is in place. Attorney Kramer stated the Plan Commission recommended annexation and that can proceed but the final vote on the B-3 rezoning should happen until the final PUD. It was recommended that the petitioner be informed of exactly what was going to happen. PLANNING COMMISSION/ZONING BOARD OF APPEALS/SIGN REVIEW BOARD Alderman Prochaska stated the Plan Commission considered the Fox Hill unit 5 Pod 11 Final Plat. He stated they recommended approval with the condition of City Engineer and the Planners approval of the landscape plan and screening in the lot. MINUTES FOR APPROVAL A motion was made by Alderman Prochaska to approve the minutes of the Regular Meeting of December 3, 1998 as presented; seconded by Alderman Sowinski. Approved by viva voce vote. BILLS FOR APPROVAL A motion was made by Alderman Sticka to approve the bill list dated December 17, 1998 in the amount of$365,145.42 (vendor), $68,259.09 (payroll), for a total disbursements of $433,404.51; seconded by Alderman Sowinski. Alderman Spang raised a question on page 1 under Ameritech Cellular Services for $320.10, a question on page 5 under Gaffney's PMI, a question on page 11 under Refrigeration Unlimited, Inc. Approved by roll call vote Prochaska aye Sticka aye Spang aye Kot aye Spears aye Burd aye Sowinski aye Anderson aye Ayes: 8 Nays: 0 ATTORNEY'S REPORT No report. MAYOR'S REPORT Mayor Johnson called everyone's attention to the City Councils meeting dates for 1999 and wished everyone a very safe and joyous holiday season. CITY CLERK'S REPORT No report. CITY TREASURER'S REPORT City Treasurer Scheffrahn stated the Treasurers report for July through October, revenue of$2,054,019.02, expense $2,000,193.87, balance of$1,081,635.54. A motion was made by Alderman Prochaska to accept the Treasurers as presented; seconded by Alderman Anderson. Approved by viva voce vote. Minutes - Regular Meeting of The City Council December 17. 1998 - Page 3 CITY ADMINISTRATOR 'S REPORT City Administrator Jim Nanninga stated there are 54 blocks down at the river and Linden & Sons has donated the man power and equipment to set the 54 blocks. He stated that we need about 40 more blocks. SCHOOL COMMUNITY REPORT No report. OLD BUSINESS Alderman Prochaska stated that he has been asked by a number of residences what is happening with the City Offices. Mayor Johnson stated that there will be a ad hoc committee meeting on January 4, 1999 and will also be discussed at the Administration Committee meeting. NEW BUSINESS Alderman Prochaska stated the Christmas walk downtown over the weekend was a success. COMMITTEE REPORTS PUBLIC WORKS COMMITTEE REPORT JULY. AUGUST. SEPTEMBER & OCTOBER WATER REPORTS A motion was made by Alderman Sowinski to approve the July, August, September and October water reports as presented; seconded by Alderman Prochaska. Approved by viva voce vote. INTERGOVERNMENTAL AGREEMENT WITH SUGAR GROVE A motion was made by Alderman Sowinski to approve entering into the Intergovernmental Agreement with Sugar Grove which establishes procedures and limits liability for equipment and personnel sharing between the City of Yorkville and the Village of Sugar Grove; seconded by Alderman Spears. Approved by roll call vote. Kot aye Spears aye Burd aye Sowinski aye Anderson aye Prochaska aye Sticka aye Spang aye Ayes: 8 Nays: 0 KENDALL COUNTY ACCESS REGULATION ORDINANCE Alderman Sowinski stated that this was discussed at Committee of the Whole last Thursday and this was for informational purposes only, no action is needed. He asked if any one had any questions regarding this. There were no questions. PUBLIC WORKS EQUIPMENT BID A motion was made by Alderman Sowinski to approve the sale of surplus Public Works equipment to the high bidders as listed; seconded by Alderman Sticka. Approved by roll call vote. Spears aye Burd aye Sowinski aye Anderson aye Prochaska aye Sticka aye Spang nay Kot aye Ayes: 7 Nays: 1 Minutes - Regular Meeting of The City Council December 17. 1998 - Page 4 APPROVE PAYMENT TO HAMILTON CONSTRUCTION. INC. A motion was made by Alderman Sowinski to approve Pay Estimate Number 1 to Hamilton Construction, Inc. in the amount of $109,302.75 for work completed on the Citywide Sanitary Sewer and Manhole Rehabilitation Project; seconded by Alderman Prochaska. Approved by roll call vote. Burd aye Sowinski aye Anderson aye Prochaska aye Sticka aye Spang aye Kot aye Spears aye Ayes: 8 Nays: 0 FOX RIVER WATERMAIN AGENCY AGREEMENT A motion was made by Alderman Sowinski to approve the Agency Agreement with the Illinois Department of Natural Resources which allows the City to construct a 16" watermain across the Fox River and north to the end of Liberty Street and authorize the Mayor and City Clerk to execute this Agency Agreement; seconded by Alderman Spears. Approved by roll call vote. Sowinski aye Anderson aye Prochaska aye Sticka aye Spang aye Kot aye Spears aye Burd aye Ayes: 8 Nays: 0 (RESOLUTION 98-16) FOX RIVER WATERMAIN CROSSING FINANCING A motion was made by Alderman Sowinski to approve the financing for the construction of a new Fox River watermain crossing with the Bank of Yorkville utilizing a 10 year amortization, 5 year maturity and an interest rate of 4.75% in the amount of$395,000.00 and authorize the Mayor and City Clerk to execute said loan documents; seconded by Alderman Spang. Approved by roll call vote. Anderson aye Prochaska aye Sticka aye Spang aye Kot aye Spears aye Burd aye Sowinski aye Ayes: 8 Nays: 0 ECONOMIC DEVELOPMENT COMMITTEE REPORT AUGUST & SEPTEMBER BUILDING REPORTS A motion was made by Alderman Prochaska to approve the August and September building reports as presented; seconded by Alderman Anderson. Approved by viva voce vote. Alderman Prochaska stated that Alan Norton came to the Economic Development meeting and there was discussion regarding the sidewalk issue. He stated that the cities ordinance does allow the engineer to make some modifications to a subdivision under certain conditions. He stated that Mr. Norton talked about the fees and asked about deferring some of the fees. He stated that the committee suggested to Mr. Norton he come to Committee of the Whole with a list of requests. He stated Mr. Norton asked if he should do a PC and was told that his preliminaries were already accepted and did not need to do a PC. Alderman Prochaska asked if Mr. Norton should do a development agreement. Minutes - Regular Meeting of The City Council December 17. 1998 - Page 5 Attorney Kramer stated that he could do it by development agreement with approved engineering. PUBLIC SAFETY COMMITTEE REPORT CONTRACT WITH UNIVERSITY OF ILLINOIS - COPS GRANT A motion was made by Alderman Kot to authorize the Chief of Police to sign the contract with the University of Illinois at Chicago for technical service for the School-Based Partnership COPS Grant in the amount of$4,855.00; seconded by Alderman Sowinski. Approved by roll call vote. Sticka aye Spang aye Kot aye Spears aye Burd aye Sowinski aye Anderson aye Prochaska aye Ayes: 8 Nays: 0 OCTOBER & NOVEMBER POLICE REPORTS A motion was made by Alderman Kot to accept the October and November 1998 Police reports as presented; seconded by Alderman Sowinski. Approved by viva voce vote. ADMINISTRATION COMMITTEE (ORDINANCE 98-35) TAX LEVY ORDINANCE A motion was made by Alderman Sticka to approve the Tax Levy Ordinance for the fiscal year beginning May 1, 1998 and ending April 30, 1999 in the amount of$1,026,815.00 and authorize the Mayor and City Clerk to execute this Tax Levy Ordinance; seconded by Alderman Prochaska. Approved by roll call vote. Kot aye Spears aye Burd aye Sowinski aye Anderson aye Prochaska aye Sticka aye Spang aye Ayes: 8 Nays: 0 HEALTH INSURANCE A motion was made by Alderman Sticka to approve the Blue Cross Blue Shield as the group health insurance provider effective January 1, 1999 through the R.L. Hayes & Associates insurance brokerage firm for the employees of the City; seconded by Alderman Anderson. Approved by roll call vote. Spears aye Burd aye Sowinski aye Anderson aye Prochaska aye Sticka aye Spang nay Kot aye Ayes: 7 Nays: 1 SALVATION ARMY AGREEMENT A motion was made by Alderman Sticka to authorize the Mayor to execute the annual Memorandum of Agreement with the Salvation Army for certain uses of the Beecher Building for the Golden Diner Program until September 30, 1999; seconded by Alderman Sowinski. Minutes - Regular Meeting of The City Council December 17. 1998 - Page 6 Approved by roll call vote. Burd aye Sowinski aye Anderson aye Prochaska aye Sticka aye Spang aye Kot aye Spears aye Ayes: 8 Nays: 0 FARM BUREAU AGREEMENT A motion was made by Alderman Sticka to approve the Dedication of Real Property Agreement with the Kendall County Farm Bureau and accept certain real property for the purpose of constructing a municipal parking lot and authorize the Mayor and City Clerk to execute said agreement on behalf of the City; seconded by Alderman Sowinski. Approved by roll call vote. Sowinski aye Anderson aye Prochaska aye Sticka aye Spang aye Kot aye Spears aye Burd aye Ayes: 8 Nays: 0 (ORDINANCE 98-36) SIGN ORDINANCE A motion was made by Alderman Sticka to approve the ordinance providing for the regulation of signs and revoking all prior sign ordinances and authorize the Mayor and City Clerk to execute this sign ordinance; seconded by Alderman Sowinski. Approved by roll call vote. Anderson aye Prochaska aye Sticka aye Spang aye Kot aye Spears aye Burd aye Sowinski aye Ayes: 8 Nays: 0 NICOR AGREEMENT A motion was made by Alderman Sticka to authorize the Mayor and City Clerk to execute an agreement with NICOR amending the franchise agreement to require a cash payment each year equivalent to the amount of free natural gas provided in the franchise agreement based upon the prior 36 month average cost of natural gas; seconded by Alderman Sowinski. Approved by roll call vote. Prochaska aye Sticka aye Spang present Kot aye Spears aye Burd aye Sowinski aye Anderson aye Ayes: 7 Nays: 0 Present: 1 LONGEVITY PAY A motion was made by Alderman Sticka to approve annual Longevity Pay to the non- salaried Public Works and Administrative employees retroactive to May 1, 1998 as follows: after 6 years, but less than 9 years - $750.00, after 9 years, but less than 14 years - $1,000.00, after 14 years - $1,250.00; seconded by Alderman Prochaska. Minutes - Regular Meeting of The City Council December 17. 1998 - Page 7 Approved by roll call vote. Sticka aye Spang aye Kot aye Spears aye Burd aye Sowinski aye Anderson aye Prochaska aye Ayes: 8 Nays: 0 CITY PLANNER CONTRACT A motion was made by Alderman Sticka to authorize the Mayor and City Clerk to execute a Professional Service Agreement with Schoppe Design Associates for certain planning services for the City; seconded by Alderman Sowinski. Alderman Spang raised the question if this was an appointed position. Attorney Kramer stated that it was an appointed position. Alderman Spang asked if the agreement should read for the length of the appointment rather than for 1 year from the date of the agreement. Attorney Kramer agreed that it should be for the length of the appointment. Alderman Sowinski withdrew his second; Alderman Sticka withdrew his motion. The motion was restated. A motion was made by Alderman Sticka to authorize the Mayor and City Clerk to execute a Professional Service Agreement with Schoppe Design Associates for certain planning services for the City for the balance of the 1998-1999 fiscal year; seconded by Alderman Spang. Approved by roll call vote. Spang aye Kot aye Spears aye Burd aye Sowinski aye Anderson aye Prochaska aye Sticka aye Ayes: 8 Nays: 0 APPOINT CITY PLANNER A motion was made by Alderman Spang to appoint Schoppe Design &Associates for City Planner for the balance of the 1998-1999 Fiscal year; seconded by Alderman Sowinski. Approved by roll call vote. Kot aye Spears aye Burd aye Sowinski aye Anderson aye Prochaska aye Sticka aye Spang aye Ayes: 8 Nays: 0 ADDITIONAL BUSINESS Alderman Prochaska asked who was responsible for notifying the individuals on the meeting agendas. Mayor Johnson stated that it should be the one responsible for making up the agenda's to check with the City Administrator to make sure those individuals have been notified. Alderman Prochaska stated the School Board has asked the City to make a courtesy call to them and let them know that there are items that deal with the School District on the agenda. . Minutes - Regular Meeting of The City Council December 17, 1998 - Page 8 Alderman Prochaska asked if Freemot Street is spelled with 2 e's or 1 e. He stated a resident of Freemont Street had asked him because he street address is Freemont with 2 e's and his plat of survey is Fremont with 1 e. J.T. Johnson stated that he would research the history. Alderman Spang stated that he wanted City Administrator to make note that the minute takers for the meetings should be included on the list to be notified when a meeting is canceled. He stated the Public Works meeting was canceled on the 14th and Molly showed up. ADJOURNMENT A motion was made by Alderman Prochaska to adjourn the meeting at 7:51 p.m.; seconded by Alderman Spang. Approved by viva voce vote. By: Deborah K. Simmons, City Clerk City of Yorkville, Illinois CITY COUNCIL MEETING is-1 1-Mq PLEASE SIGN IN! NAME: ADDRESS: I.W/RM: Alr, 73 7.i .(.i,,,',‘,/e;,/,(, e -fr‘,,,". #7.1-14' ,h,,44, /II d. ' 16" I / VI/ 40 _.....,....-v Acc.- z.----;->-;----(=-: "S;--,-----cle / -