City Council Minutes 2007 04-10-07 i
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MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL
OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS,
HELD IN THE CITY COUNCIL CHAMBERS,
800 GAME FARM ROAD ON
TUESDAY, APRIL 10, 2007.
Mayor Prochaska called the meeting to order at 7:00 P.M and led the Council in the Pledge of
Allegiance.
ROLL CALL
Clerk Milschewski called the roll.
Ward I James Present
Leslie Present
Ward II Burd Present
Golinski Present
Ward III Bock Present
Munn Present (arrived 7:08)
Ward IV Besco Present
Spears Present
Also present: City Clerk Milschewski, City Treasurer Powell. City Attorney Wyeth, Interim City
Administrator Crois, Assistant City A dministra tor Olson, Police Lieutenant Schwartzkopf,
Community Development Director Miller, Superintendent of Recreation Swithin, Public
Relations Manager Spies and Finance Director Mika.
.QUORUM
A quorum was established.
INTRODUCTION OF GUESTS
Mayor Prochaska asked the staff and guests to introduce themselves. He welcomed the guests
and asked them to enter their names on the attendance sheet provided.
AMENDMENTS TO THE AGENDA
Alderman Besco asked that Item #4 — Contract for Garbage, Refuse, Recycling and Yard Waste
Collection be removed from the consent agenda and placed on the regular agenda under the
Administration Committee Report.
Mayor Prochaska noted that the City Council received a memo regarding an emergency change
order for the work on Heustis Street and he asked that this item be placed on the agenda under the
Mayor's Report for discussion.
COMMITTEE MEETING DATES
Public Works Committee Committee of the Whole
7:00 P.M., Tuesday, April 18, 2007
City of Yorkville Conference Room
Economic Development Committee Committee of the Whole
7:00 P.M., Tuesday, April 18, 2007
City of Yorkville Conference Room
Administration Committee Committee of the Whole
7:00 P.M., Tuesday, May 1, 2007
City of Yorkville Conference Room
Public Safety Committee Committee of the Whole
7:00 P.M., Tuesday, May 1, 2007
City of Yorkville Conference Room
PRESENTATIONS
Swearing -in of Police Officers
Mayor Prochaska, Police Commissioner Bob Johnson and Police Lieutenants Hart and
Schwartzkopf swore in new police officers, Andrew Houghton and Matthew Ketchmark. Mayor
Prochaska welcomed the officers to Yorkville.
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PUBLIC HEARINGS
Centex Homes
Mayor Prochaska entertained a motion to go into public hearing for the purpose of discussing
Centex Homes, a Nevada general partnership, petitioner, who has filed an application with United
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The Minutes of the Regular Meetins of the Citv Council - Avril 10, 2007 - vase 2
City of Yorkville, Kendall County, Illinois requesting amendment to the existing annexation and
PUD for the property commonly known as Bristol Bay. The real property consists of
approximately 600 acres, located at the northwest and southeast comer of Route 47 and Galena
Road, Yorkville, Illinois. So moved by Alderman Leslie seconded by Alderman Golinski.
Mayor Prochaska noted that the City Council received several memos indicating that the
petitioner is requesting that the public hearing be continued until the May 8, 2007 City Council
meeting.
Motion approved by a roll call vote. Ayes -8 Nays-0
Bock -aye, Spears -aye, Burd -aye, Munns -aye
James -aye, Golinski -aye, Leslie -aye, Besco -aye
At the request of the petitioner, Mayor Prochaska entertained a motion to continue the public
hearing until the May 8, 2007 City Council meeting. So moved by Alderman Leslie; seconded by
Alderman Golinski.
Motion approved by a roll call vote. Ayes -8 Nays -0
Spears -aye, Burd -aye, Munns -aye, James -aye,
Golinski -aye, Leslie -aye, Besco -aye, Bock -aye
Proposed Fiscal Year 2007 -2008 Budget
Mayor Prochaska entertained a motion to go into public hearing for the purpose of discussing the
Proposed Fiscal Year 2007 -2008 Budget. So moved by Alderman Golinski; seconded by
Alderman James.
Motion approved by a roll call vote. Ayes -7 Nays -1
Bock -aye, Spears -nay, Burd -aye, Munns -aye
James -aye, Golinski -aye, Leslie -aye, Besco -aye
Director Mika indicated that all the changes discussed at the Committee of the Whole meeting
have been addressed in the document before the City Council.
Mayor Prochaska opened the floor for public comment; there was none.
Mayor Prochaska opened the floor for City Council comment.
Alderman Burd asked if the department heads could attend the next COW meeting in order to
explain some of their budget requests. Mayor Prochaska asked Administrator Crois to inform the
department heads of the request.
There were no further comments. Mayor Prochaska entertained a motion to close the public
hearing. So moved by Alderman Bock; seconded by Alderman Spears.
Motion approved by a roll call vote. Ayes -8 Nays -0
Spears -aye, Burd -aye, Munns -aye, James -aye,
Golinski -aye, Leslie -aye, Besco -aye Bock -aye
CITIZEN COMMENTS
None.
CONSENT AGENDA
1. Monthly Treasurer's Report for February 2007 (ADM 2007 -31)
2. Fiscal Year 2006 Annual Treasurer's Report (ADM 2007 -33)
3. City Council Sound System Upgrade - approve Agreement with Sound Incorporated in an
amount not to exceed $3,628. 00 and authorize Mayor to execute, subject to legal review
(PW 2007 -65)
Mayor Prochaska entertained a motion to approve the Consent Agenda as amended. So moved
by Alderman Bock; seconded by Alderman Spears.
Motion approved by a roll call vote. Ayes -8 Nays -0
Burd -aye, Munns -aye, James -aye, Golinski -aye,
Leslie -aye, Besco -aye, Bock -aye, Spears -aye
PLANNING COMMISSION /ZONING BOARD OF APPEAL
No report.
The Minutes of the Regular Meetine of the Citv Council — ADril 10, 2007 — Dag
MINUTES FOR APPROVAL
A motion was made by Alderman James to approve the minutes of the Committee of the Whole
meetings of November 7, 2006 and December 5, 2006; seconded by Alderman Besco.
Motion approved by a viva voce vote.
BILLS FOR APPROVAL
A motion was made by Alderman James to approve the paying of the bills listed on the Detailed
Board Report dated March 28, 2007 totaling the following amounts: checks in the amount of
$424,215.31 (vendors); $212,903.86 (payroll period ending 3/17/07); for a total of $637,119.17
(total); seconded by Alderman Besco.
Motion approved by a roll call vote. Ayes -8 Nays -0
Munns -aye, James -aye, Golinski -aye, Leslie -aye,
Besco -aye, Bock -aye, Spears -aye, Burd -aye
REPORTS
MAYOR'S REPORT
Wheaton Woods Nature Trail Certification
(PKBD 2007 -05)
Mayor Prochaska indicated that this was discussed at the last COW meeting. He indicated that
normally the application for a grant is done at the consensus of the Council however this
particular grant requires formal City Council approval.
Mayor Prochaska entertained a motion to approve a grant request to the Federal Recreational
Trails Program and authorize the Director of Parks to take such action as is necessary to submit
the grant, also authorizing the Mayor to sign the request form. So moved by Alderman Golinski;
seconded by Alderman Spears.
Motion approved by a roll call vote. Ayes -8 Nays -0
Mums -aye, Burd -aye, Spears -aye, Bock -aye,
Besco -aye, Leslie -aye, Golinski -aye, James -aye
Purchase of Downtown Caboose
(PKBD 2007 -06)
Mayor Prochaska reported that this item is for the purchase of a caboose located downtown to be
used in the Whispering Meadows Park which has a railroad theme. The amount for the caboose
and the cost to move it is $22,000.00. This cost does not include the cost of materials to refurbish
it.
Mayor Prochaska entertained a motion to approve a purchase of the downtown caboose in a sum
not to exceed $10,500.00 and further authorize an additional amount in a sum not to exceed
$11,500.00 for moving and siting the caboose at Whispering Meadows Park, as presented, subject
to final staff and legal review. So moved by Alderman Burd; seconded by Alderman Golinski.
Alderman Besco asked what happened with the discussion regarding the tennis courts. He
commented that he felt this project was a money pit and the funds would be better spent on the
courts. He stated that he did not see the project being completed for $22,000.00 because there
will probably be a need for lighting, fences, etc. He also felt the caboose could be a target for
vandalism.
Alderman Leslie felt the caboose would be a unique form of "living art" and he supported the
project.
Alderman Golinski reminded the Council that the funds were already budgeted for the park and
needed to be spent in order to take advantage of the $362,000.00 OSLAD Grant. The money
from the grant has to be spent in this park.
Alderman James noted that downtown Aurora has a similar caboose at their downtown station
and it looks nice. He supported the project however he thought Alderman Besco had a good
point; what happened with the tennis courts.
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Alderman Munns agreed with Alderman Besco. He asked if additional funds would be taken out
of the Parks and Recreation budget and he asked to be kept informed of the additional costs as the
project progresses. He asked if the City negotiated with the owner of the Caboose. He felt the
caboose was not worth $10,500.00. He did not feel this was the best way to spend money.
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Alderman Burd noted that the caboose was already sitting in the downtown causing problems
such as vandalism. She stated that since the City does not own the caboose, it cannot control
what happens to it. She stated that this gives the City a chance to make a negative into a positive
and she felt it was a creative idea. She noted that when she went to the Park Board about the
tennis courts she made it clear that she did not want money to be taken away from the Parks
Department. She wanted the funds for the tennis courts to be found in the budget however it did
not seem there was support for this.
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Alderman Spears commented that this will be unique for the park and that the Park Board and
Director Mogle have worked hard on this project.
Alderman Bock noted that the caboose conforms to the theme of the park. He stated that the cost
for the caboose is $22,000.00 versus $110,000.00 for tennis courts. He recommended that the
Council wait on making a decision on the tennis courts until after the results of the park &
recreation survey are received. He stated he was in favor of the caboose purchase.
Mayor Prochaska noted that he spoke with Director Mogle and there was a discussion with the
owners of the caboose regarding the price and the final amount was not the starting price.
Alderman Golinski interjected that the owners were selling the caboose to the City at cost.
Mayor Prochaska also noted that the City could look for donations and volunteers to help with the
completion of the project.
Motion approved by a roll call vote. Ayes -6 Nays -2
Burd -aye, Spears -aye, Bock -aye, Besco -nay,
Leslie -aye, Golinski -aye, James -aye, Munns -nay
In -Town Road Program (Phase 2 Utilities) — Potential Change Order #1
Mayor Prochaska reported that there is an old sewer line that exists along Heustis Street between
Fox and Van Emmon Streets and due to its age, the exact location was unknown. Work on the
storm sewers and watermain is currently underway on the street and the location of the sewer has
been determined. The clay sanitary sewer is closer to the new watermain than Illinois
Environmental Protection Agency standards allow. It is necessary to replace the sewer with
watermain quality pipe and the estimate to do this is about $21,000.00. Mayor Prochaska
indicated that City Engineer Wywrot has asked the City Council to consider a change order to
perform the additional work.
Mayor Prochaska asked Attorney Wyeth if the City Council could vote on this item since it was
not on the agenda. Attorney Wyeth stated that if the Council finds this is an emergency matter, it
can be voted on tonight. Mayor Prochaska asked the Council if they felt this was an emergency
item.
Alderman Munns asked if this would cost more to replace at a later date and Mayor Prochaska
indicated it would since the road is already being excavated at this time.
Administrator Crois stated that he spoke with City Engineer Wywrot earlier in the day who
explained that they are installing a new watermain on Heustis Street and when they opened up the
street it was discovered that the water line will be below the sanitary sewer line. The separation
between the water line and sewer does not meet IEPA standards so it needs to be replaced with
water quality pipe. It is a matter of health and safety because with the sewer line above the water
line possible sewer leakage into the watermain needs to be addressed. Also, the line can be
replaced easily due to the street being opened for construction.
Mayor Prochaska entertained a motion to find that this is an emergency issue to be dealt with this
evening. The City Council will be considering the replacing of a length of sewer line estimated to
cost $21,000.00 and direct the City Engineer to move forward with replacing this piece of pipe.
So moved by Alderman Besco; seconded by Alderman Burd.
Alderman Burd commented that this is an emergency because it is over by her house.
Motion approved by a roll call vote. Ayes -8 Nays -0
Besco -aye, Leslie -aye, Golinski -aye, James -aye,
Munns -aye, Burd -aye, Spears -aye, Bock -aye
CITY COUNCIL REPORT
No report.
ATTORNEY'S REPORT
No report.
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The Minutes of the Regular Meeting of the Citv Council — April 10, 2007 — page 5
CITY CLERK'S REPORT
No report.
CITY TREASURER'S REPORT
No report.
CITY ADMINISTATOR'S REPORT
No report.
FINANCE DIRECTOR'S REPORT
Director Mika reported that there is ten months left on the City's copier lease and she was
approached by Kopy Kat to renew it for an additional five years. With the renewal, the City
would get two new copiers however the rent would increase by $1,100.00 /month. Director Mika
stated she was not comfortable with the offer and stated that she would like to go out to bid for
copier services.
DIRECTOR OF PUBLIC WORKS REPORT
No report.
CHIEF OF POLICE'S REPORT
No report.
DIRECTOR OF PARKS & RECREATION'S REPORT
No report.
COMMUNITY DEVELOPMENT DIRECTOR'S REPOR
No report.
COMMUNITY RELATIONS OFFICER'S REPORT
No report.
COMMUNITY & LIAISON REPORT
Library Board
Alderman Leslie reported that he attended his first Library Board meeting as its liaison where
they discussed their budget. They indicated they are under budget with their spending.
COMMITTEE REPORTS
PUBLIC WORKS COMMITTEE REPORT
No report.
ECONOMIC DEVELOPMENT COMMITTEE REPORT
No report.
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PUBLIC SAFETY COMMITTEE REPORT
Resolution 2007 -25 Approving the Revised Job Description for the Position of
Executive Assistant to Chief (formerly known as "Police Office Supervisor ")
A motion was made by Alderman Spears to approve a resolution approving the revised job
description for the position of Executive Assistant to Chief (formerly known as "Police Office
Supervisor') as presented, subject to final legal review; seconded by Alderman Bock.
Alderman Spears noted that the Council received information regarding the salary range from
Assistant City Administrator Olson.
Alderman Munns questioned what the salary range was and Assistant City Administrator Olson
indicated that the range was from $43,000.00 to $57,000.00. Alderman Spears stated that she felt
that the range should be higher when compared to other positions in the City. She recommended
that the high range be increased to $62,000.00.
There was a brief discussion which included the duties of this position, comparisons to other
positions in the City and salary ranges.
Alderman Golinski commented that the top of the range, $57,000.00, was a nice increase to the
window. He asked if Chief Martin had input with the salary range. Mr. Olson stated that he did
and Chief Martin agreed with the range.
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The Minutes of the Regular Meeting of the Citv Council — AAril 10, 2007 — page 6
After some discussion, Mayor Prochaska recommended that the City Council approve the
resolution as presented so the employee could be moved into the position. He stated that more
research could be done into the salary range which could be amended at a later date if necessary.
He directed Mr. Olson to continue his investigation of the salary range and to bring the
information back to the Public Safety Committee.
Motion approved by a roll call vote. Ayes -8 Nays -0
Spears -aye, Bock -aye, Besco -aye, Leslie -aye,
Gohnski -aye, James -aye, Munns -aye, Burd -aye
ADMINISTRATION COMMITTEE REPORT
Resolution 2007 -26 Approving the Revised Job Description for the Position of
Human Resources Manger (formerly known as "Payroll/Benefits Specialist")
A motion was made by Alderman James to approve a resolution approving the revised job
description for the position of Human Resources Manger (formerly known as "Payroll/Benefits
Specialist ") as presented, subject to final legal review; seconded by Alderman Bock.
Alderman Spears asked if the 5 to 9% increase in the salary range was in addition to the
$5,000.00 increase approved several weeks ago. Mr. Olson explained that the $5,000.00 increase
was included in the budget and the percentage indicates the increase to the current range.
Motion approved by a roll call vote. Ayes -7 Nays -1
Bock -aye, Besco -aye, Leslie -aye, Golinski -aye,
James -aye, Munns -aye, Burd -aye, Spears -nay
Contract for Garbage, Refuse, Recycling and Yard Waste Collection
A motion was made by Alderman James to approve the proposal to approve the contract for
garbage, refuse, recycling and yard waste collection and to authorize the Mayor and City Clerk to
execute subject to final legal review; seconded by Alderman Besco.
Alderman Besco indicated that he asked that this be removed from the Consent Agenda because
at one time he was in discussions with this company in regards to a co- operative agreement. He
felt he should abstain from the vote.
Alderman Burd stated that she had telephone calls from senior citizens who were concerned with
the senior discount. She asked if the seniors will be still getting their discount. Mayor Prochaska
indicated that the senior program was never tied to the contract but it has been a City program.
Alderman Spears asked if the waste company, Veolia, was asked to give a senior discount.
Representatives from the company indicated that this was not included in the bid specifications.
Treasurer Powell asked the representatives from Veolia if they could develop information about
recycling for the City's website. They indicated that they offer a link to their website which
promotes recycling.
Motion approved by a roll call vote. Ayes -6 Nays -0 Abstains- 2
Leslie -aye, Golinski -aye, James -aye, Munns - abstain,
Burd -aye, Spears -aye, Bock -aye, Besco - abstain
ADDITIONAL BUSINESS
Bankrupt Subdivision
Alderman James noted that behind the Prairie Gardens Subdivision is a subdivision that went
defunct. He noted that the land was cleared and a retention pond was built. He was concerned
that no one is doing maintenance on the pond which is full of water and weeds. He asked if the
pond could be included in the mosquito control plan. He also asked if the City has anything in
place to address this type of situation. Director Miller indicated that he would look into who is
responsible for the area and get back to the City Council with any information he can find. He
also indicated he would look into the City cutting the grass.
50 Anniversary Kick -off
Mayor Prochaska thanked everyone who helped with the 50"` Anniversary kick -off on May 9,
2007. He stated that it was a nice event that was well attended.
ADJOURNMENT
Mayor Prochaska entertained a motion to adjourn. So moved by Alderman Bock; seconded by
Alderman Spears.
Motion approved by a viva voce vote.
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The Minutes of the Regular Meeting of the Citv Council — ADril 10, 2007 — nage 7
Meeting adjourned at 7 :55 P.M.
Minutes submitted by:
Jacquelyn Milschewski,
City Clerk City of Yorkville, Illinois
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CITY COUNCIL MEETING
April 10, 2007
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