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City Council Minutes 1998 09-24-98 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS HELD AT THE KENDALL COUNTY BOARD ROOM. 111 W. FOX ST., YORKVILLE ON THURSDAY. SEPTEMBER 24. 1998. Mayor Bob Johnson called the meeting to order at 7:02 p.m. and led the Council in the Pledge of Allegiance. ROLL CALL Clerk Simmons called the roll. Ward I Spang Present Sticka Present Ward II Burd Present Kot Present Ward III Anderson Present Prochaska Present Ward IV Sowinski Present Spears Present QUORUM A quorum was established. INTRODUCTION OF GUESTS Mayor Johnson welcomed those present and asked them to introduce themselves and to enter their name on the attendance sheet provided. AMENDMENTS TO THE AGENDA None. MEETING DATES Public Works Committee 6:30 P.M. Public Works Building Monday October 19, 1998 Tower Lane Economic Development Committee 7:00 P.M. Kendall County Building Tuesday October 20, 1998 Conference Room - Suite 3 Public Safety Committee 6:30 P.M. Kendall County Building Monday September 28, 1998 Conference Room - Suite 3 Administration Committee 6:30 P.M. Kendall County Building Tuesday October 13, 1998 Conference Room - Suite 3 PRESENTATION Stan Free from the Yorkville Chamber of Commerce made a presentation for their sponsoring the first Annual Home Town Wards for home owners and businesses who have made significant improvements to their property. He stated that there were 41 nominations made. He said that they limited it to 3 winners in five different categories; building improvements for business and residential, landscape improvements for business and residential, business store front or window display. He presented the City Council with plaques for each of the thirteen winners to be displayed at the City Office until next years winners replace them. CITIZENS COMMENTS None. PUBLIC HEARING None. Minutes of the Regular City Council Meeting September 24. 1998 - Page 2 PLANNING COMMISSION/ZONING BOARD OF APPEALS/SIGN REVIEW BOARD (RESOLUTION) 98-11 RESOLUTION RECOMMENDING APPROVAL OF AURORA BLACKTOP SPECIAL USE REQUEST A motion was made by Alderman Prochaska to approve the Resolution recommending approval of the Aurora Blacktop Special Use Request and authorize the Mayor and City Clerk to sign said resolution; seconded by Alderman Sowinski. Approved by roll call vote. Spang aye Kot aye Spears aye Burd aye Sowinski aye Anderson aye Prochaska aye Sticka aye Ayes: 8 Nays: 0 MINUTES FOR APPROVAL A motion was made by Alderman Prochaska to accept the minutes of the Regular Meeting of the Yorkville City Council of September 10, 1998 as presented; seconded by Alderman Sowinski. Approved by viva voce vote. BILLS FOR APPROVAL A motion was made by Alderman Sticka to approve the bill list dated September 24, 1998 in the amount of $88,826.49 (vendor), $66,444.25 (payroll), for a total of $155,270.74; seconded by Alderman Sowinski. Alderman Spang brought up a question on the bill list on page 6 under Shoppe Design Associated, consulting service -Allendale. Administrator Nanninga stated that project was the one immediately east of Blackberry North on Cannonball Trail. Alderman Spang asked if the City had received the funds. Administrator Nanninga replied no, that the agreement with Mr. Shoppe was not to wait and that he would be paid. Alderman Spang stated that the policy has been that we would not make these payments until we have received funds. There was more discussion amongst the City Council members and then a vote was taken. Approved by roll call vote. Spears aye Burd aye Sowinski aye Anderson aye Prochaska aye Sticka aye Spang nay Kot aye Ayes: 7 Nays: 1 ATTORNEY'S REPORT Attorney Klernomos stated at the last City Council meeting he was asked to look into whether or not the City Council appoints the Library Director. He stated that the City Council does not appoint the Library Director. He stated that at the next Public Safety meeting there will be a large number of citizens there. Minutes of the Regular City Council Meeting September 24, 1998 - Page 3 MAYOR'S REPORT No report. CITY CLERK'S REPORT No report. CITY TREASURER'S REPORT No report. CITY ADMINISTRATOR 'S REPORT No report. SCHOOL COMMUNITY REPORT Alderman Sticka stated at the last School Board meeting the Yorkville Police Department presented their services that they render to the school district to the School Board. OLD BUSINESS None. NEW BUSINESS None. COMMITTEE REPORTS PUBLIC WORKS COMMITTEE REPORT AWARD OF STREET REPAIR BIDS FOR WALTER STREET, OLSON STREET, MORGAN STREET AND VAN EMMON STREET A motion was made by Alderman Sowinski to accept the bid of Aurora Blacktop, who was the low bidder for the road repair work on Walter Street, Olson Street, Morgan Street and Van Emmon Street at a bid price of $107,533.05, but with City Crews accomplishing certain work and with deletions bringing the work with Aurora Blacktop to a figure not to exceed $85,000.00 and authorize the Mayor and City Clerk to execute said contract on behalf of the City of Yorkville and upon legal review; seconded by Alderman Spang. Approved by roll call vote. Burd aye Sowinski aye Anderson aye Prochaska aye Sticka aye Spang aye Kot aye Spears aye Ayes: 8 Nays: 0 ECONOMIC DEVELOPMENT COMMITTEE REPORT No report. PUBLIC SAFETY COMMITTEE REPORT UNIVERSAL HIRING GRANT AWARD LETTER A motion was made by Alderman Kot to authorize the Mayor and Chief of Police to sign the Universal Hiring Grant Award letter which is for additional funding of$75,000.00 over three years for hiring a new officer; seconded by Alderman Prochaska. Approved by roll call vote. Sowinski aye Anderson aye Prochaska aye Sticka aye Spang aye Kot aye Spears aye Burd aye Ayes: 8 Nays: 0 Minutes of the Regular City Council Meeting September 24. 1998 - Page 4 SCHOOL-BASED PARTNERSHIP COPS GRANT AWARD LETTER A motion was made by Alderman Kot to authorize the Mayor and Chief of Police to sign the School-Based Partnership Cops Grant Award Letter in the amount of$95,700.00 and to execute the grant agreement to begin the project upon approval by the U.S. Department of Justice; seconded by Alderman Prochaska. Approved by roll call vote. Anderson aye Prochaska aye Sticka aye Spang aye Kot aye Spears aye Burd aye Sowinski aye Ayes: 8 Nays: 0 COLLECTIVE BARGAINING AGREEMENT BETWEEN THE CITY OF YORKVILLE AND ILLINOIS FRATERNAL ORDER OF POLICE LABOR COUNCIL/YORKVILLE PATROLMAN UNIT A motion was made by Alderman Kot to authorize the Mayor and City Clerk to sign and execute the collective bargaining agreement between the City of Yorkville and Illinois Fraternal Order of Police Labor Council/Yorkville Patrolman Unit, effective May 1, 1998 through April 30, 2001; seconded by Alderman Sowinski. Approved by roll call vote. Prochaska aye Sticka aye Spang aye Kot aye Spears aye Burd aye Sowinski aye Anderson aye Ayes: 8 Nays: 0 ADMINISTRATION COMMITTEE PURCHASE OF LOCIS SOFTWARE A motion was made by Alderman Sticka to authorize the Mayor and City Clerk to execute a contract with LOCIS, Local Government Computer and Information Service for new accounting software as presented for general ledger, accounts payable, payroll, cash receipts, specific hardware, licenses and training for an amount not to exceed $7,500.00; seconded by Alderman Prochaska. Approved by roll call vote. Sticka aye Spang aye Kot aye Spears aye Burd aye Sowinski aye Anderson aye Prochaska aye Ayes: 8 Nays: 0 ADDITIONAL BUSINESS Alderman Prochaska made a comment regarding the change in policy on the payment to Shoppe. He stated that he felt if there was going to be a change in policy it should be brought before committee. Alderman Spang announced that on the last Tuesday of the month, September 29, the South Side Neighborhood meeting will take place at Westside Gyros at 7:00 P.M. He stated that Deb Piscola of Jones Intercable and a representative from the Bristol/Kendall Fire Department will be there. Minutes of the Regular City Council Meeting September 24, 1998 - Page 5 ADJOURNMENT A motion was made by Alderman Sowinski to adjourn the meeting at 7:44 p.m.; seconded by Alderman Burd. Approved by viva voce vote. By: Deborah K. Simmons, City Clerk City of Yorkville, Illinois CITY COUNCIL MEETING PLEASE SIGN IN! NAME: ADDRESS: