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City Council Minutes 1998 09-10-98 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS HELD AT THE KENDALL COUNTY BOARD ROOM. 111 W. FOX ST.. YORKVILLE ON THURSDAY. SEPTEMBER 10. 1998. Mayor Bob Johnson called the meeting to order at 7:05 p.m. and led the Council in the Pledge of Allegiance. ROLL CALL Clerk Simmons called the roll. Ward I Spang Present Sticka Present Ward II Burd Present Kot Present Ward III Anderson Present Prochaska Present Ward IV Sowinski Present Spears Present QUORUM A quorum was established. INTRODUCTION OF GUESTS Mayor Johnson welcomed those present and asked them to introduce themselves and to enter their name on the attendance sheet provided. AMENDMENTS TO THE AGENDA None. MEETING DATES Public Works Committee 6:30 P.M. Kendall County Building Monday September 21, 1998 Conference Room - Suite 3 Economic Development Committee 7:00 P.M. Kendall County Building Tuesday September 15, 1998 Conference Room - Suite 3 Public Safety Committee 6:30 P.M. Kendall County Building Monday September 28, 1998 Conference Room - Suite 3 Administration Committee 6:30 P.M. Kendall County Building Tuesday October 13, 1998 Conference Room - Suite 3 CITIZENS COMMENTS Donna Diehl of 309 Mill St stated she wanted to make comment regarding a neighbor Mrs. James who has been coming to the City Council Meetings stating she represents some neighbors. Mrs. Diehl stated that she lives in the same neighborhood. She said that she has spoken to 60% or 70% of the neighbors in the neighborhood and none of them said Mrs. James represents them. She said that if someone says they represent neighbors they should be obligated to have signatures. Mayor Johnson stated that there was a petition filed. Mrs. Diehl stated that as of today it has not bPen filed. Alderman Spang stated that he had asked the same question and the response was that it was an informal petition. He said that Mrs. James did supply names of people that had supposedly signed the petition. He said that he had spoken to a couple of the people that signed the petition and got the same feeling. He said that this is being researched and will be followed through to make sure that what she is saying is correct. Minutes of the Regular City Council Meeting September 10. 1998 - Page 2 Mrs. Diehl asked to be put on the agenda of the September 28, 1998 Public Safety Committee Meeting. Alderman Kot stated that he was under the understanding that some of type of petition was presented for the record at the last Committee of the Whole meeting. Alderman Spang stated he did see the petition and it was only one or two lines of comment. He said he recognized some of the names and talked with some of the people. Mayor Johnson stated that the issue would be pursued through the Public Safety Committee and thanked Mrs. Diehl for her comment. Cindy Heckelsburg stated that she has not been approached by Mrs. James. She said that she has made phone calls to some of the neighbors and none of them have been approached by her either. She said that they are trying to form a neighborhood meeting to find out what exactly her complaints are. PUBLIC HEARING None. PLANNING COMMISSION/ZONING BOARD OF APPEALS/SIGN REVIEW BOARD Alderman Prochaska stated the Plan Commission met Wednesday, September 9, 1998. He said the only item on the agenda was the expansion of the Aurora Blacktop Plant, which he stated is in the County but only a mile and a half from the City of Yorkville. He said after some discussion by the Commission and the Aurora Blacktop Principal and their attorney the Plan Commission did vote to recommend the special use approval. He said it did pass unanimously. He said it will go to the Economic Development Committee meeting Tuesday, September 15 and after that on to Committee of the Whole. Alderman Prochaska asked that it be put on the agenda of the next Committee of the Whole meeting. MINUTES FOR APPROVAL A motion was made by Alderman Sowinski to approve the minutes of the Regular City Council Meeting of August 27, 1998; seconded by Alderman Sticka. Alderman Sticka stated on page 9 under Administration Committee the motion made regarding the law firm of Pilmer and Barnhart should read; A motion was made by Alderman Sticka to approve the use of the law firm of Pilmer and Barnhart for litigation work that may come up from time to time; seconded by Alderman Sowinski. Alderman Sticka withdrew his second, Alderman Sowinski withdrew his motion and the motion was restated. A motion was made by Alderman Sowinski to approve the minutes of the Regular City Council Meeting of August 27, 1998 as corrected; seconded by Alderman Sticka. Approved by viva voce vote. BILLS FOR APPROVAL A motion was made by Alderman Sticka to approve the bill list dated August 27, 1998 in the amount of $106,387.84 (vendor), $63,487.91 (payroll), for a total of $169,875.75; seconded by Alderman Sowinski. Minutes of the Regular City Council Meeting September 10. 1998 - Page 3 Approved by roll call vote. Sticka aye Spang nay Kot aye Spears aye Burd aye Sowinski aye Anderson aye Prochaska aye Ayes: 7 Nays: 1 ATTORNEY'S REPORT No report. MAYOR'S REPORT A motion was made by Alderman Kot to appoint Daniel J. Kramer as City Attorney for the 1998-1999 fiscal year; seconded by Alderman Prochaska. Approved by roll call vote. Spang abstain Kot aye Spears aye Burd aye Sowinski aye Anderson aye Prochaska abstain Sticka aye Ayes: 6 Nays: 0 Abstain: 2 A motion was made by Alderman Kot to appoint Susan Swithin as Recreation Director for the 1998-1999 fiscal year; seconded by Alderman Sowinski. Approved by roll call vote. Kot aye Spears aye Burd aye Sowinski aye Anderson aye Prochaska aye Sticka aye Spang present Ayes: 7 Nays: 0 Present: 1 A motion was made by Alderman Sowinski to appoint James T. Johnson as Public Works Director for the 1998-1999 fiscal year; seconded by Alderman Prochaska. Approved by roll call vote. Spears aye Burd aye Sowinski aye Anderson aye Prochaska aye Sticka aye Spang aye Kot aye Ayes: 8 Nays: 0 A motion was made by Alderman Sowinski to appoint James Nanninga as City Administrator for the 1998-1999 fiscal year; seconded by Alderman Spears. Approved by roll call vote. Burd aye Sowinski aye Anderson aye Prochaska aye Sticka aye Spang aye Kot aye Spears aye Ayes: 8 Nays: 0 A motion was made by Alderman Kot to appoint Anton Graff as Chief of Police for the 1998-1999 fiscal year; seconded by Alderman Sowinski. Minutes of the Regular City Council Meeting September 10, 1998 - Page 4 Approved by roll call vote. Sowinski aye Anderson aye Prochaska aye Sticka aye Spang aye Kot aye Spears aye Burd aye Ayes: 8 Nays: 0 A motion was made by Alderman Sowinski to appoint Joseph Wyrott as City Engineer for the 1998-1999 fiscal year; seconded by Alderman Burd. Approved by roll call vote. Anderson aye Prochaska aye Sticka aye Spang aye Kot aye Spears aye Burd aye Sowinski aye Ayes: 8 Nays: 0 A motion was made by Alderman Sowinski to appoint Michaeleen Pfister as Library Director for the 1998-1999 fiscal year; seconded by Alderman Prochaska. Alderman Sticka asked if the City Council goes through this process of appointing Ms. Pfister as director and then for some unforseen reason the Library Board decides they want to dismiss her, he asked if there would be some sort of conflict or if the Council is creating something. He said the Library Board has chosen her as director and she serves at her pleasure and they can dismiss her. A motion was made by Alderman Spang to table the appointment of Michaeleen Pfister as Library Director until legal counsel can research it; seconded by Alderman Prochaska. Approved by viva voce vote. Mayor Johnson reminded everyone that the Committee of the Whole meeting will be Wednesday, September 16, 1998 instead of Thursday, September 17, 1998. Mayor Johnson complimented Alderman Prochaska as Chairman of the Hometown Days Committee and his committee members and the numerous volunteers for the successful River Front Festival. He made a special mention of Chief Graff for his quick thinking Sunday night at the River Front Festival knowing that a storm was coming and making the decision to close the festival down. CITY CLERK'S REPORT No report. CITY TREASURER'S REPORT No report. CITY ADMINISTRATOR `S REPORT City Administrator Jim Nanninga stated that paving has begun in Fox Hill and the traffic signal at Countryside and Route 47 will be started Friday, September 11, 1998. SCHOOL COMMUNITY REPORT No report. Chief Graff stated at the next School Board meeting on Monday, September 14, 1998 some of the new school board members requested that the Police Department come and give a small presentation regarding the partnership with the school. Minutes of the Regular City Council Meeting September 10, 1998 - Page 5 OLD BUSINESS None. NEW BUSINESS Alderman Prochaska stated that the River Front Festival was very successful. He thanked the Police Department, the Public Works Department, the Parks and Recreation Department, the Bristol-Kendall Fire Department, EMS and the Kendall County Sheriffs Department and the Citizens Police Academy Alumni for their help. Alderman Spang stated he wanted to bring up a past issue regarding the intersection at Walnut Street, Route 47 and Bristol Road. He said the state did a marvelous job eliminating the hazard there, reconfiguring the intersections for better traffic flow for a safer intersection. He said he was greatly dismayed when he drove by that same location and saw a new intersection under construction on the curve going into the Fox Valley Shopper. He said a driveway on a curve with no deceleration or turning lane is a hazard and is not in the best interest of the citizens. He asked if there is some way that this can be addressed. Mayor Johnson stated that this was done without the City's knowledge. He said that City Administrator Jim Nanninga has already had dialogue with IDOT about this. City Administrator Jim Nanninga stated that he has had dialogue with IDOT about a year and a half ago. He said that it was his understanding that IDOT would probably allow an access there if they had a small parking lot in front with very limited use. He said it does not appear to be the case and it also appears that it is going to have a connection to Bristol Road which he thought was not to be allowed. J.T. Johnson, Director of Public Works stated that he had spoke with one of the Principals at the Fox Valley Shopper and they told him that they are not going any further than where it is now until these concerns are addressed. Mayor Johnson stated that the city will express our concerns to IDOT. COMMITTEE REPORTS PUBLIC WORKS COMMITTEE REPORT (RESOLUTION) 98-10 WELL#5 - DRIVEWAY PERMITS A motion was made by Alderman Sowinski to pass a resolution requesting a highway permit from the Illinois Department of Transportation for construction of a new, permanent graVel drive entrance onto Route 34 proposed well no. 5, and to authorize the Mayor and City Clerk to sign the permit on behalf of the city; seconded by Alderman Prochaska. Approved by roll call vote. Sticka aye Spang aye Kot aye Spears aye Burd aye Sowinski aye Anderson aye Prochaska aye Ayes: 8 Nays: 0 PUBLIC SIDEWALK AWARD BID A motion was made by Alderman Sowinski to award the contract for the project "Public Sidewalk Repairs" to Leon & Soens Construction, Inc. of Aurora, Illinois for the bid amount of$12,837.50; seconded by Alderman Prochaska. Minutes of the Regular City Council Meeting September 10. 1998 - Page 6 Approved by roll call vote. Spang aye Kot aye Spears aye Burd aye Sowinski aye Anderson aye Prochaska aye Sticka aye Ayes: 8 Nays: 0 REHABILITATION OF SANITARY SEWERS & MANHOLES (SSES) A motion was made by Alderman Sowinski to award the contract for the project "Rehabilitation of Sanitary Sewers & Manholes" to Hamilton Construction, Inc. of Chicago, Illinois, contingent upon Illinois EPA approval of the bidding documentation and low interest loan, for the bid amount of$1,775,400.25; seconded by Alderman Prochaska. Approved by roll call vote. Kot aye Spears aye Burd aye Sowinski aye Anderson aye Prochaska aye Sticka aye Spang aye Ayes: 8 Nays: 0 ECONOMIC DEVELOPMENT COMMITTEE REPORT No report. PUBLIC SAFETY COMMITTEE REPORT RECOMMENDATION OF HIRING A PART-TIME POLICE OFFICER A motion was made by Alderman Kot to recommend Thomas Gryzwacz to the position of part-time police officer after successfully completing pre-employment requirements, at a pay rate of$10.00 per hour; seconded by Alderman Sowinski. Approved by roll call vote. Spears aye Burd aye Sowinski aye Anderson aye Prochaska aye Sticka aye Spang aye Kot aye Ayes: 8 Nays: 0 PART-TIME POLICE OFFICER'S SALARY SCHEDULE A motion was made by Alderman Kot to approve the part-time police officer's salary schedule as presented, with an effective date of September 13, 1998; seconded by Alderman Prochaska. Approved by roll call vote. Burd aye Sowinski aye Anderson aye Prochaska aye Sticka aye Spang aye Kot aye Spears aye Ayes: 8 Nays: 0 MOBILE DATA TERMINAL AGREEMENT A motion was made by Alderman Kot for the City of Yorkville to participate in the Area- Wide Law Enforcement Radio Terminal System Program with the Illinois Criminal Justice Information Authority and to authorize the Mayor and Chief of Police to execute and sign The Area-Wide Law Enforcement Radio Terminal System User's Agreement; seconded by Alderman Prochaska. • • • • • Minutes of the Regular City Council Meeting September 10, 1998 - Page 7 Approved by roll call vote. Sowinski aye Anderson aye Prochaska aye Sticka aye Spang aye Kot aye Spears aye Burd aye Ayes: 8 Nays: 0 JULY POLICE REPORT A motion was made by Alderman Kot to accept the July 1998 Police Reports as presented; seconded by Alderman Sowinski. Approved by viva voce vote. ADMINISTRATION COMMITTEE No report. ADDITIONAL BUSINESS Chief Graf gave an update on the armed robbery at the Cozy Corner Restaurant. He said they are going to be publicizing a sketch of the armed robber throughout the community and are requesting any citizens who recognize the individual to come forward. He said there is a $1,000.00 reward offered by Crime Stoppers and also a $500.00 through the city. ADJOURNMENT A motion was made by Alderman Sticka to adjourn the meeting at 7:46 p.m.; seconded by Alderman Burd. Approved by viva voce vote. By: .46-(.411 14(‘ Ifront� Deborah K. Simmons, City Clerk City of Yorkville, Illinois CITY COUNCIL MEETING PLEASE SIGN IN! NAME: ADDRESS: 5r),C /%;.. 9 . z /j L l�C. / f/ 0 u, 41 A ' A ► fir I • 4