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City Council Minutes 1998 07-23-98 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS HELD AT THE KENDALL COUNTY BOARD ROOM. 111 W. FOX ST., YORKVILLE ON THURSDAY, JULY 23, 1998. Mayor Bob Johnson called the meeting to order at 7:06 p.m. and led the Council in the Pledge of Allegiance. ROLL CALL Clerk Simmons called the roll. Ward I Spang Present Sticka Absent Ward II Burd Present Kot Present Ward III Vacant Prochaska Present Ward IV Sowinski Present Spears Present QUORUM A quorum was established. INTRODUCTION OF GUESTS Mayor Johnson welcomed those present and asked them to introduce themselves and to enter their name on the attendance sheet provided. AMENDMENTS TO THE AGENDA No amendments. MEETING DATES Public Works Committee Monday August 17, 1998 6:30 PM Kendall County Building Conference Room - Suite 3 Economic Development Committee Tuesday August 18, 1998 7:00 PM Kendall County Building Conference Room - Suite 3 Public Safety Committee Wednesday July 29, 1998 6:30 PM Kendall County Building Conference Room - Suite 3 Administration Committee Tuesday August 11, 1998 6:30 PM Kendall County Building Conference Room - Suite 3 CITIZENS COMMENTS Doug Brian, 1001 S. Main St., Yorkville, Illinois, stated that he had 40 more additional names to add to the petition list, making a total of 252 people who signed their citizens petition which he gave to the Mayor. Mr. Brian thanked all the Yorkville business's for allowing them to circulate their petition and thanked the Kendall County Record their outstanding press they gave them. He stated that the Speedway gas station collected 60 or 70 names for them. He stated that he hoped the City Council would support the Citizens Petition in the same manner the citizens have shown. He stated they had 100% participation of the business's downtown that supported their petition. He stated that the business's were also very concerned about moving the parking off the street, and would like to keep the parking on the street rather than behind or up the road a block or so. Mr. Brian quoted Connie Chung, "Do you the Mayor and Alderman support our endeavor's?". Mayor Johnson stated that as he has said before, he supports their endeavor's. He stated that this is something we need to get more of the community involved and get their feed Minutes of the Regular City Council Meeting, July 23, 1998 - Page 2 back. He stated that we have already sent a letter to IDOT with the staffs comments and included the signatures from his petition. He stated that anything Mr. Brian is doing to get the word out to get more public knowledge and more public input is certainly supported by by himself. PRESENTATION Mary Unterbrunner of the Welcome Wagon presented Mayor Johnson with a gift. She stated that she wanted to thank the whole City of Yorkville itself, the city office and the police department for all the support she has gotten doing the Welcome Wagon. Mayor Johnson stated that the City of Yorkville is very fortunate to have Mary Unterbrunner and the Welcome Wagon program to welcome the cities new move in's. Mary Unterbrunner gave Mayor Johnson a copy of the Welcome Wagon proclamation. She stated that they are celebrating over 70 years. PUBLIC HEARING No Public Hearing. PLANNING COMMISSION/ZONING BOARD OF APPEALS/SIGN REVIEW BOARD Alderman Prochaska stated that the Plan Commission met last week. He stated that two developers came and presented concepts. He stated one was on Fox Hill, where there are two PODS that are looking to be developed. He stated one is to be developed as single family and other is the second multi-family POD. He stated the Planning Commission looked at these and there was some concern on the single family POD about a second entrance for emergency vehicles, and there was some dealing with off street parking or guest parking. He stated on the multi family POD there some concern on the set backs and guest parking. He stated there was some discussion on the density being slightly more than what was allowed by ordinance at that time. He stated that they don't have an actual platted survey at this time, but there was some indication that the property was going to be a little larger and they were going to look at this before they made any changes. He stated the other was a development on Cannonball Trail, east of Blackberry Creek North. He stated their major concern also was a second entrance for emergency vehicles. He stated that the county has talked about wanting to maybe move the entrance a little further to the west and one of the streets, a cul-de-sac comes to a T at the end of the property, so if there were any more development that street would continue on. He stated the developers are going to take that and return to the Planning Commission. Alderman Prochaska stated the Planning Commission also discussed the flow chart. MINUTES FOR APPROVAL A motion was made by Alderman Prochaska and seconded by Alderman Sowinski to accept the minutes of the regular meeting of July 9, 1998 as presented. Motion carried by viva voce vote. BILLS FOR APPROVAL Alderman Prochaska stated that there was an addition to the bill of $400.00 for Utility Billing Postage. A motion was made by Alderman Prochaska and seconded by Alderman Sowinski to accept the bills dated July 23, 1998 as corrected, in the amount of$254,018.86 (vendor), $63,242.14 (payroll) ,for a total revised amount of$317,261.00. Clerk Simmons called the roll. Spang nay Kot aye Spears aye Burd aye Sowinski aye Prochaska aye Motion carried. Ayes: 5 Nays: 1 Minutes of the Regular City Council Meeting 23, 1998 - Page 3 ATTORNEYS REPORT No report. Alderman Spang asked Attorney Dean about a recently discussed purchase agreement for a piece agreement. He stated the method of purchasing this would be borrowing funds from one of the local institutions and making three (3) yearly installments to pay for it. He stated the yearly installments amount to less than $10,000.00 and the entire purchase is well over $20,000.00. His question was, does this have to be bid under state law or by using this purchase method can we go without bidding it. J.T. Johnson stated the company where this piece of equipment is being purchased from has it on a lease purchase at around 7.25%. He stated some of the local banks will do the same function at 4.75%. He stated in essence it may sound like a loan, but it a lease. He stated that he has talked with Attorney Kramer on this, and this has been done with the school district in some areas. He stated that this will be brought up at Committee of the Whole. Attorney Dean stated that he would have some answers for them by the meeting. MAYOR'S REPORT Mayor Johnson proclaimed the week of July 26, 1998 as "WELCOME WAGON WEEK" in Yorkville in celebration of their over 70 years. Mayor Johnson stated that he received a letter of resignation from Steve Bridge as a member of the Park Board. Mayor Johnson made mention that Steve had been on the Park Board since 1985 when it was just the Park Commission and he will be missed. He stated the city will formally recognize him with a plaque. Mayor Johnson formally appointed David Cathey as a member of the Park Board and asked Mr. Cathey, who was at the meeting to stand up and formally introduced him. Mayor Johnson read a letter of resignation dated July 16, 1998 from Alderman Kathy Jones. Her resignation is effective July 17, 1998. Mayor Johnson asked that any resident in Ward 3 that is interested in fulfilling the remaining 9 months of the term to submit a letter of interest to him with a list of qualifications they may have. Mayor Johnson appointed Alderman Richard Sticka as chairman of the Administration Committee effective today. CITY CLERK'S REPORT No report. CITY TREASURER'S REPORT No report. CITY ADMINISTRATOR 'S REPORT City Administrator Jim Nanninga stated that the Public Works Building addition has been started. He stated that we are starting to see the benefits of the two new employees. He stated the street and patching program is on schedule and going well. SCHOOL COMMUNITY REPORT. No report. OLD BUSINES None. NEW BUSINESS None. Minutes of the Regular City Council Meeting July 23. 1998 - Page 4 COMMITTEE REPORTS PUBLIC WORKS COMMITTEE REPORT BIDDING CITY WIDE SIDEWALK REPLACEMENT PROGRAM A motion was made by Alderman Sowinski and seconded by Alderman Spang to authorize advertising for bids from contractors for the construction of sidewalk removal replacement at various locations throughout the City as a unit price. Clerk Simmons called the roll. Kot aye Spears aye Burd aye Sowinski aye Prochaska aye Spang aye Motion carried. Ayes: 6 Nays: 0 ECONOMIC DEVELOPMENT COMMITTEE REPORT No report. PUBLIC SAFETY COMMITTEE REPORT Police Chief Tony Graf talked about National Night Out August 4, 1998 from 6:00 PM to 8:30 PM. He stated National Night Out is for neighbors to go out and meet their neighbors. He stated that it will be in three different parks, Cobb Park on Colonial Parkway where there will be a free-throw contest, Purcell Park in Blackberry North Subdivision where there will be radar-timed pitching and Freemont Park where there will be a dunk tank. He stated there will be .25¢ hot dogs, pop, chips and watermelon will be available for purchase at each location. He stated McGruff will be there, the bike patrol, police officers and fire fighters. ADMINISTRATION COMMITTEE CASH DRAWER INCREASE A motion was made by Alderman Sowinski and seconded by Alderman Prochaska to increase the petty cash drawer for the City Offices from $100.00 to $200.00. Clerk Simmons called the roll. Spears aye Burd aye Sowinski aye Prochaska aye Spang aye Kot aye Motion carried. Ayes: 6 Nays: 0 EMPLOYEE PRE-PAID LEGAL A motion was made by Alderman Sowinski and seconded by Alderman Kot to authorize the City Staff to permit payroll deduction for direct payment of Pre-Paid Legal service expenses on a voluntary employee basis with no direct City financial obligation. Clerk Simmons called the roll. Burd aye Sowinski aye Prochaska aye Spang present Kot aye Spears aye Motion carried. Ayes: 5 Nays: 0 Present: 1 ADDITIONAL BUSINESS Alderman Spang stated that he appreciates the efforts Doug Brian's is making toward the petition drive and he supports his petition. He stated on July 28th at 7:00 PM he will be hosting a neighborhood meeting at Westside Gyros where they will discuss items pertinent Minutes of the Regular City Council Meeting, July 23, 1998 - Page 5 to the neighborhood, like the Route 47 plan, also the new City Hall plans will be there for anyone to look at and discuss it. He stated that he has asked the police department to provide a police officer who will discuss some things that can be done to keep the neighborhood safer and talk about the Neighborhood Watch Program. He stated there will be a session for general questions. Alderman Spang invited everyone. Alderman Prochaska stated that he too supports Mr. Brian and the citizens efforts. Alderman Burd reminded everyone that the Recreational Department will be sponsoring another concert in the park, Friday night, July 24th from 7:00 to 9:00 PM. She stated the Waubonsee Steel Drum Band will be there. EXECUTIVE SESSION A motion was made by Alderman Sowinski and seconded by Alderman Kot to go into Executive Session at 7:36 PM, for the purpose of Collective Bargaining on the Police Contract. Clerk Simmons called the roll. Prochaska aye Spang aye Kot aye Spears aye Burd aye Sowinski aye Motion carried. Ayes: 6 Nays: 0 In attendance will be Chief Graff, Attorney Dean, City Administrator Jim Nanninga, City Treasurer Scheffrahn, Mayor Johnson, Alderman Spang, Prochaska, Kot, Spears, Burd, Sowinski, and City Clerk Simmons. A motion was made by Alderman Spang and seconded by Alderman Prochaska to go out of Executive Session at 7:57 PM. Clerk Simmons called the roll. Prochaska aye Spang aye Kot aye Spears aye Burd aye Sowinski aye Motion carried. Ayes: 6 Nays: 0 ADJOURNMENT A motion was made by Alderman Sowinski and seconded by Alderman Spang to adjourn at 7:59 p.m. Motion carried By: (0,tho- 11K, Deborah K. Simmons, City Clerk City of Yorkville, Illinois • CITY COUNCIL MEETING PLEASE SIGN IN! NAME: ADDRESS: ",,,�`. . S Spf%,? Sf 17ff11 !h I • S eooP�SS I OUA�GTG9� CITY of YORKVILLE oR fiee County Seat of Kendall County I R i K ' 111 W. Fox,Suite 3 I _ Yorkville,IL 60560 4'( . Qpy A E _ 350 b o-voE. IN 45 PROCLAMATION WHEREAS, over 70 years, WELCOME WAGON and its representatives have established themselves as part of America's proud heritage,helping millions of families adjust to new communities and new circumstances; and WHEREAS, WELCOME WAGON has brought friendly greetings, neighborly assistance and helpful information to families and individuals in our community and, in so doing, have encouraged neighborhood involvement, strength and pride; and WHEREAS, WELCOME WAGON representatives continue to contribute significantly to the growth of our local business community and our many civic and neighborhood organizations by introducing these valuable institutions to our community's newest members; and WHEREAS, WELCOME WAGON promotes good will, helpfulness and solid sense of community among our new and long-standing residents by extending the warm hand of hospitality to new movers, newly engaged Couples, new parents and new citizens; and WHEREAS, WELCOME WAGON, a meaningful, community-building service, inspires the wholehearted cooperation and support of all our citizenry, NOW, THEREFORE, I Mayor Robert Johnson, do hereby proclaim the week of July 26, 1998, as "WELCOME WAGON WEEK" in Yorkville, and congratulate the members of this venerable organization for its contributions to building and promoting civic responsibility and spirit. IN TESTIMONY WHEREOF, I have hereunto set my hand and caused the : eat eal of The United City of Yorkville to be affixed this o� day of i - , , 19 Cfe . , "/ i 1 / (SEAL) Robert : 'eon, Mayor L